Gimmick Rallye Timeline

This checklist was designed to help the first time rallyemaster.

Before the Rallye

9 months prior

• Sign up to write a rallye
• Decide the type of rallye you will write, theme of rallye & if it will be a rethrow, a partial rethrow or a new rallye from scratch
• Join the TRC-RM mailing list
• Choose a mentor
• Start writing the rallye

6 months prior

• Consult with mentor. Discuss concepts, basic gimmick ideas, flier, route, etc.
• Continue writing rallye.

4 months prior

• Prepare flyer
• Finish writing rallye
• Either start attending monthly General meetings to give updates or email updates to TRC's Secretary at least 4 days before meeting.

3 months prior

• Arrange for precheckers.
• Get first prechecks done; make corrections to rallye as needed.
• Order Par Plaques & Awards.

2 weeks prior

• Prepare checkpoint crew instructions.
• Obtain equipment (marker parkers).
• Arrange for printing
• Choose scoring method (by hand or by computer)
• Contact Finish location

1 week prior

• Conduct final pre-check.
• Confirm workers.

3 days prior

• Send your materials for printing if you're having TRC handle it.

1 day prior

• Notify the police of rallye cities (or county sheriff) that the rallye is tomorrow.

The Day of the Rallye

Before the start opens

• Post signs, if used.
• Call Finish location and remind them

At the start

• Arrive at Start 15 minutes before opening.
• Check with Registrar. Let them know any special instructions for giving out packets
• Instruct workers (checkpoint, Start).
• Start answering rallyists' questions.
• Do Q&A session and rallye school

After the start closes

• Remove all posted material at the start
• Drive route: check posted signs & check in with CP workers

At the finish

• Arrive at the Finish at least 15 minutes prior to Finish opening
• Display flyers, evaluation sheets, and protest forms.
• Setup scoreboard (whiteboard).
• Answer rallyists' questions.
• Begin scoring.
• Update scoreboard.

After finish closes

• Start marking scoresheets as late.
• Start reading protests.
• At last call, stop accepting scoresheets.
• Re-score as necessary.
• Post decided protests.
• Announce awards.
• Thank workers and rallyists.
• Announce next month's rallye.
• Clean-up.

After Rallye

Within 2 weeks

• Send results to rallyists and webmaster
• Give scoresheets to Membership Chair
• Remove all rallye signs, if used
• Return TRC rallye equipment (checkpoint signs, scoreboards)
• Seek reimbursement from TRC's Treasurer.
• Prepare a brief report on what went well and poorly, interesting protests, etc.

  Then E-mail the report to the business mailing list

  or give the report in person at the next business meeting.

• Start planning next rallye.