Printing for TRC Rallyes

When TRC does the printing, it is usually handled by Steve Watt <steve@watt.com>. If you want to do your own printing on your own paper, TRC will reimburse at $0.04 for a "simplex" sheet with one printed side and $.075 for a two-sided "duplex" page. This is roughly cost for medium-duty laser printers; bulk copiers will be somewhat lower, small printers somewhat higher.

Document Transfer

The easiest way to handle the bulk printing is to create two PDFs: One with the packet participants get at the start, one with the critique. I can also handle Office 2002 (a.k.a. Office XP) or earlier documents, but there is risk of formatting disagreement.

Make certain that your PDF creation software embeds any unusual fonts. If you're using any font that doesn't come with a default Windows installation, ask me if I have it.

If you can't create a combined PDF, I can probably do it, but you need to make sure that PDF font subsetting does not occur; again this is dependent on your particular PDF creating software.

I will bring 41 copies of the rallye and critique to the start. 40 of them will be stapled and numbered, and the 41st will be unstapled, available for a run up to Copy Max if more than 39 cars register. We now normally print 15 extra registration packets (without scoresheets) to sell for back seat passengers.

Note that if you have special car numbers, colored paper, or other unusual requests, we can often handle them, but do ask more than a day or two ahead.

Coursemarkers

I can also print your coursemarkers. This is often handy because I usually have the marker tools; you can pick up your markers and the tools at the same time. I have a few ideas about how to create coursemarkers. Word format works fine for these, as the formatting is somewhat less challenging.

If you prefer to print your own coursemarkers, TRC will reimburse $.04 each if the club provides the thick paper or $0.08 per CM on your own paper. You may have a duplicate set of CMs on standard paper, in case a CM is lost or destroyed.

Checkpoint Slips

TRC normally does not print checkpoint slips. This is because they usually need handling (small slips need to be cut apart), and I cannot perform that handling without seeing/reading them, and since I'm normally a competing rallyist, that just wouldn't be fair.

Schedule

Please have your files ready by the Wednesday late-afternoon before the rallye (assuming a Saturday rallye). That gives me time to do the test run, and we can iterate if needed to make sure something printable comes out.

Printing for Mailings

We reimburse for mailings (which are generally quarterly, plus a membership election mailing at the end of the year) at the same rate (i.e. a duplex page is $0.075). The mailing labels are reimbursed as well, at $.25 per page if you buy the labels, $.04 per page if TRC has already bought the labels.