Difference between revisions of "TRC Contact Database Rules"
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At the end of October, TRC will mail out ballots for the November election. | At the end of October, TRC will mail out ballots for the November election. | ||
Ballots will be sent to all members, regardless of whether they have opted out of flier mailings. | Ballots will be sent to all members, regardless of whether they have opted out of flier mailings. | ||
Note that associate members get two ballots in their mailing, so it's required that membership type information be somehow visible to the people preparing the mailing. | |||
Revision as of 17:55, 28 October 2007
Database Content
The TRC contact database contains the following for each person who has run a TRC rallye:
- Name
- Address (if provided)
- Email address
- Telephone (if provided)
- Information about events run
- Membership status (member number, expiration date)
- Address validity flag
- Opt-in mailing flag
Database Usage
Quarterly Mailing
At the Board's choosing, a paper mailing will go out about once per quarter. The mailing should go to all active members who have requested mailings, and may also go to other event participants who have been at a TRC event recently. The definition of "recently" varies some, but tends towards approximately 1 year.
Membership Mailing
At the end of October, TRC will mail out ballots for the November election. Ballots will be sent to all members, regardless of whether they have opted out of flier mailings.
Note that associate members get two ballots in their mailing, so it's required that membership type information be somehow visible to the people preparing the mailing.