Talk:TRC Contact Database Rules

Discussion about Editing Database

Question: I went to add Bob Smith (say), and found a record for Alan, Bob, and Cindy Smith (say). I deleted the other names and made the record say just Bob, since only Bob applied (and paid) for membership. (I also sent mail offering an associate membership for another $5.) Did I hand this properly? If a new record should be added, the GUI should offer an ADD button (to be used after changing names).

Answer: when you recall an entry you are editing that entry, if you do not want to edit it, press Cancel. The information will remain in the fields, you can then press Add to create a new one. --Nick

Question: I went to add another person (with a similarly generic name) and found a record with the same name, but different address and phone numbers. I am not comfortable assuming that this is the same person. I think I should add the new record and the old one should be removed when snail mail comes back undelivered or will simply be unused when it is old enough. Comments?

- Dean

Answer: I'd say this is the right way to do it --Nick

Questions or Issues about Database and its Web GUI

Shouldn't the form for entering a new member have a place for the membership and expiration dates? (They could even default to the first Saturday of the current month, and the last day of the upcoming March.)

I tried checking the boxes under the name selection box to say that the new members ran the most recent rallye, but when I lookup the record again, it still isn't checked. Is some other process supposed to associate rallyists with rallyes?

Suggestion: a lookup field in which I could type the first three letters of a rallyist's last name, and the (first) matching record would be found. (Today I can type one letter and scroll down.)

- Dean

Discussion about Membership Application Form

No spot for Cell phone? I'm probably looking at old (paper) membership forms. I think it was recently revised (to state the new expiration policy).

- Dean