Gimmick Rallye Timeline

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Revision as of 11:58, 12 May 2008 by Dean (talk | contribs) (Added "rallye report" and link to Reimbursement info)
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This checklist was designed to help the first time rallyemaster.

Before the Rallye

9 months prior

6 months prior

  • Consult with mentor. Discuss concepts, basic gimmick ideas, flier, route, etc.
  • Continue writing rallye.

4 months prior

  • Prepare flyer
  • Finish writing rallye
  • Either start attending monthly General meetings to give updates or email updates to TRC's Secretary at least 4 days before meeting.

3 months prior

2 weeks prior

1 week prior

  • Conduct final pre-check.
  • Confirm workers.

3 days prior

  • Send your materials for printing if you're having TRC handle it.

1 day prior


The Day of the Rallye

Before the start opens

  • Post signs, if used.
  • Call Finish location and remind them

At the start

  • Arrive at Start 15 minutes before opening.
  • Check with Registrar. Let them know any special instructions for giving out packets
  • Instruct workers (checkpoint, Start).
  • Start answering rallyists' questions.
  • Do Q&A session and rallye school

After the start closes

  • Remove all posted material at the start
  • Drive route: check posted signs & check in with CP workers

At the finish

  • Arrive at the Finish at least 15 minutes prior to Finish opening
  • Display flyers, evaluation sheets, and protest forms.
  • Setup scoreboard (whiteboard).
  • Answer rallyists' questions.
  • Begin scoring.
  • Update scoreboard.

After finish closes

  • Start marking scoresheets as late.
  • Start reading protests.
  • At last call, stop accepting scoresheets.
  • Re-score as necessary.
  • Post decided protests.
  • Announce awards.
  • Thank workers and rallyists.
  • Announce next month's rallye.
  • Clean-up.

After Rallye

Within 2 weeks

  • Send results to rallyists and webmaster
  • Give scoresheets to Membership Chair
  • Remove all rallye signs, if used
  • Return TRC rallye equipment (checkpoint signs, scoreboards)
  • Seek reimbursement from TRC's Treasurer.
  • Prepare a brief report on what went well and poorly, interesting protests, etc.
    Then E-mail the report to the business mailing list
    or give the report in person at the next business meeting.
  • Start planning next rallye.