TRC Contact Database Rules

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Database Content

The TRC contact database contains the following for each person who has run a TRC rallye:

• Name
• Address (if provided)
• Email address
• Telephone (if provided)
• Information about events run
• Membership status (member number, expiration date)
• Address validity flag
• Opt-in mailing flag

Database Usage

Quarterly Mailing

At the Board's choosing, a paper mailing will go out about once per quarter. The mailing should go to all active members who have requested mailings, and may also go to other event participants who have been at a TRC event recently. The definition of "recently" varies some, but tends towards approximately 1 year.

Membership Mailing

At the end of October, TRC will mail out ballots for the November election. Ballots will be sent to all members, regardless of whether they have opted out of flier mailings.

Note that associate members get two ballots in their mailing, so it's required that membership type information be somehow visible to the people preparing the mailing.