Difference between revisions of "Gimmick Rallye Timeline"

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* Sign up to write a rallye
* Sign up to write a rallye
* Decide the type of rallye you will write, theme of rallye & if it will be a rethrow, a partial rethrow or a new rallye from scratch
* Decide the type of rallye you will write, theme of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join TRC-RM
* Join [http://www.therallyeclub.org/mailman/listinfo/trc-rm the TRC-RM mailing list]
* Choose a mentor
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]
* Start writing the rallye
* Start writing the rallye


=== 6 months prior ===
=== 6 months prior ===


* Consult with mentor. Discuss concepts, basic gimmick ideas, flyer, route, etc.
* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Fliers for TRC Rallyes|flier]], route, etc.
* Continue writing rallye.
* Continue writing rallye.


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* Prepare flyer
* Prepare flyer
* Finish writing rallye
* Finish writing rallye
* Either start attending monthly General meetings to give updates or email updates to club Secretary at least 4 days before meeting.
* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.


=== 3 months prior ===
=== 3 months prior ===


* Arrange for pre-checkers.
* Arrange for precheckers.
* Get first prechecks done, make corrections to rallye as needed.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.
* Order Par Plaques & Awards.
* [[Awards and Par Plaques for TRC Rallyes|Order Par Plaques & Awards]].


=== 2 weeks prior ===
=== 2 weeks prior ===


* Prepare checkpoint crew instructions.
* Prepare checkpoint crew instructions.
* Obtain equipment (marker parkers).
* Obtain [[TRC Equipment|equipment]] (marker parkers).
* Arrange for printing
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact Finish location
* Contact Finish location


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* Check with Registrar. Let them know any special instructions for giving out packets
* Check with Registrar. Let them know any special instructions for giving out packets
* Instruct workers (checkpoint, Start).
* Instruct workers (checkpoint, Start).
* Start answering contestant questions.
* Start answering rallyists' questions.
* Do Q&A session and rallye school
* Do Q&A session and rallye school


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=== At the finish ===
=== At the finish ===


* Arrive at Finish 15 minutes prior to Finish opening
* Arrive at the Finish at least 15 minutes prior to Finish opening
* Display flyers.
* Display flyers, evaluation sheets, and protest forms.
* Setup scoreboard (whiteboard).
* Setup scoreboard (whiteboard).
* Answer contestant questions.
* Answer rallyists' questions.
* Begin scoring.
* Begin scoring.
* Update scoreboard.
* Update scoreboard.
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* Start marking scoresheets as late.
* Start marking scoresheets as late.
* Start reading protests.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call stop accepting scoresheets.
* At last call, stop accepting scoresheets.
* Re-score as necessary.
* Re-score as necessary.
* Post decided protests.
* Post decided protests.
* Announce awards.
* Announce awards.
* Thank workers and contestants.
* Thank workers and rallyists.
* Announce next month's rallye.
* Announce next month's rallye.
* Clean-up.
* Clean-up.
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=== Within 2 weeks ===
=== Within 2 weeks ===


* Send results to contestants, web master
* Send results to rallyists and webmaster
* Give scoresheets to Membership Chair.
* Give scoresheets to Membership Chair.
* Remove all rallye signs, if used.
* Remove all rallye signs, if used.
* Return TRC rallye equipment (checkpoint signs, scoreboards)
* Return TRC rallye equipment (checkpoint signs, scoreboards)
* Seek reimbursement from TRC Treasurer.
* Seek reimbursement from [[TRC Board Structure|TRC's Treasurer]].
* Start planning next rallye.
* Start planning next rallye.

Revision as of 21:30, 13 August 2007

This checklist was designed to help the first time rallyemaster.

Before the Rallye

9 months prior

6 months prior

  • Consult with mentor. Discuss concepts, basic gimmick ideas, flier, route, etc.
  • Continue writing rallye.

4 months prior

  • Prepare flyer
  • Finish writing rallye
  • Either start attending monthly General meetings to give updates or email updates to TRC's Secretary at least 4 days before meeting.

3 months prior

2 weeks prior

1 week prior

  • Conduct final pre-check.
  • Confirm workers.

3 days prior

  • Send your materials for printing if you're having TRC handle it.

The Day of the Rallye

Before the start opens

  • Post signs, if used.
  • Call Finish location and remind them

At the start

  • Arrive at Start 15 minutes before opening.
  • Check with Registrar. Let them know any special instructions for giving out packets
  • Instruct workers (checkpoint, Start).
  • Start answering rallyists' questions.
  • Do Q&A session and rallye school

After the start closes

  • Remove all posted material at the start
  • Drive route: check posted signs & check in with CP workers

At the finish

  • Arrive at the Finish at least 15 minutes prior to Finish opening
  • Display flyers, evaluation sheets, and protest forms.
  • Setup scoreboard (whiteboard).
  • Answer rallyists' questions.
  • Begin scoring.
  • Update scoreboard.

After finish closes

  • Start marking scoresheets as late.
  • Start reading protests.
  • At last call, stop accepting scoresheets.
  • Re-score as necessary.
  • Post decided protests.
  • Announce awards.
  • Thank workers and rallyists.
  • Announce next month's rallye.
  • Clean-up.

After Rallye

Within 2 weeks

  • Send results to rallyists and webmaster
  • Give scoresheets to Membership Chair.
  • Remove all rallye signs, if used.
  • Return TRC rallye equipment (checkpoint signs, scoreboards)
  • Seek reimbursement from TRC's Treasurer.
  • Start planning next rallye.
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