Gimmick Rallye Timeline

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Revision as of 23:41, 25 July 2007 by Steve (talk | contribs) (→‎1 week prior: Add printing)
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This checklist was designed to help the first time rallyemaster.

Before the Rallye

9 months prior

  • Sign up to write a rallye
  • Decide the type of rallye you will write, theme of rallye & if it will be a rethrow, a partial rethrow or a new rallye from scratch
  • Join TRC-RM
  • Choose a mentor
  • Start writing the rallye

6 months prior

  • Consult with mentor. Discuss concepts, basic gimmick ideas, flyer, route, etc.
  • Continue writing rallye.

4 months prior

  • Prepare flyer
  • Finish writing rallye
  • Either start attending monthly General meetings to give updates or email updates to club Secretary at least 4 days before meeting.

3 months prior

  • Arrange for pre-checkers.
  • Get first prechecks done, make corrections to rallye as needed.
  • Order Par Plaques & Awards.

2 weeks prior

  • Prepare checkpoint crew instructions.
  • Obtain equipment (marker parkers).
  • Arrange for printing
  • Choose scoring method
  • Contact Finish location

1 week prior

  • Conduct final pre-check.
  • Confirm workers.

3 days prior

  • Send your materials for printing if you're having TRC handle it.

The Day of the Rallye

Before the start opens

  • Post signs, if used.
  • Call Finish location and remind them

At the start

  • Arrive at Start 15 minutes before opening.
  • Check with Registrar. Let them know any special instructions for giving out packets
  • Instruct workers (checkpoint, Start).
  • Start answering contestant questions.
  • Do Q&A session and rallye school

After the start closes

  • Remove all posted material at the start
  • Drive route: check posted signs & check in with CP workers

At the finish

  • Arrive at Finish 15 minutes prior to Finish opening
  • Display flyers.
  • Setup scoreboard (whiteboard).
  • Answer contestant questions.
  • Begin scoring.
  • Update scoreboard.

After finish closes

  • Start marking scoresheets as late.
  • Start reading protests.
  • At last call stop accepting scoresheets.
  • Re-score as necessary.
  • Post decided protests.
  • Announce awards.
  • Thank workers and contestants.
  • Announce next month's rallye.
  • Clean-up.

After Rallye

Within 2 weeks

  • Send results to contestants, web master
  • Give scoresheets to Membership Chair.
  • Remove all rallye signs, if used.
  • Return TRC rallye equipment (checkpoint signs, scoreboards)
  • Seek reimbursement from TRC Treasurer.
  • Start planning next rallye.
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