TRCWiki - User contributions [en]

Resources

2025-06-01T16:40:21Z

Dean: Added Geographic Resources to /* Rallyemaster Resources */

This page contains links to a variety of additional information on car rallyes.

== Getting Started ==

* [http://TheRallyeClub.org/what.htm What's a Rallye?]
* [[First-Timer Info|Welcome to Your First Gimmick Car Rallye]]
* [http://therallyeclub.org/pdf/RallyeTypes.pdf Overview of Rallye Types] (PDF, 37.2kB), a printable single-page summary
* [[Glossary]]

TODO: replace What link with [https://sites.google.com/site/therallyeclub/rallye-intro new rallye intro] when it is ready.

== Gimmick Rallye Resources ==

* [http://therallyeclub.org/resources.htm#gimmick TRC's Resources page] has a link to the current Gimmick Rallye Guide and older versions (and links to several of the following items).
* [[Comments for Gimmick Guide Revision]] is a page on which we can keep track of ideas for updating the above guide.

* [http://therallyeclub.org/school/ A short CM school rally]
** [http://therallyeclub.org/school/ScoreSheet.html Scoresheet]
** [http://therallyeclub.org/school/GIs.html General Instructions (GIs)]
** [http://therallyeclub.org/school/RIs.html Route Instructions (RIs) and Map]
** [http://therallyeclub.org/school/Supps.html Supp/SI Page]
** [http://therallyeclub.org/school/Critique.html Critique]

* [http://therallyeclub.org/pdf/winsol.pdf Winter Solstice: a sample CM rallye] (PDF, 26.0kB)
* [http://therallyeclub.org/pdf/turkey.pdf Turkeys in Wonderland, a sample Q–A rallye] (PDF, 35.8kB)
* [[Guide to A–B Gimmick Rallyes]] ([http://therallyeclub.org/pdf/ftcguide.pdf original PDF version], 208kB)
* [[Equipment for Gimmick Rallyes]]
* Rallye tips
** [http://therallyeclub.org/pdf/Course_Following_BLK.pdf Course Following] (PDF, 35kB)
** [http://therallyeclub.org/pdf/Run_Sheet_BLK.pdf Keep a Run Sheet] (PDF, 39kB)
** [http://therallyeclub.org/pdf/Onto_Gimmicks_BLK.pdf Onto Gimmicks] (PDF, 43kB)
** [http://therallyeclub.org/pdf/Parallel%20_Signs_BLK.pdf Parallel Signs] (PDF, 123kB)
** [http://therallyeclub.org/pdf/Hanging_Supps_BLK.pdf Hanging Supps] (PDF, 63kB)
** [http://therallyeclub.org/pdf/First_RI.pdf First RI] (PDF, 43kB)
** [http://therallyeclub.org/pdf/Scoring_Pattern_1.pdf Scoring Patterns] (PDF, 50kB)
** [http://therallyeclub.org/pdf/Sign%20Location_2.pdf Sign Locations] (PDF, 234kB)
** [http://therallyeclub.org/pdf/Write_Rallye_BLK.pdf Be a Rallyemaster] (PDF, 53kB)

* [http://therallyeclub.org/pdf/RunSheet.pdf Sample Run Sheet for recording CMs] (PDF, 7kB)

=== Articles About Gimmick Rallyes ===

* [http://jalopnik.com/5687618/california-dreamin--november-road-rallying-in-a-convertible California Dreamin’ November Road Rallying In A Convertible]
* [http://jalopnik.com/5509264/13+year+old-navigator-key-to-latest-road-rallye-win 13-Year-Old Navigator Key To Latest Road Rallye Win]
* [http://jalopnik.com/5476573/the-el-dorado-touring-club-road-rallye The El Dorado Touring Club Road Rallye]
* [http://jalopnik.com/5466028/longest-distance-between-two-points--road-rallye Longest Distance Between Two Points? Road Rallye!]

== Timed Rallye Resources ==

* [http://old.therallyeclub.org/txt/howto.txt How to do seat-of-pants T&D navigation]
* [http://old.therallyeclub.org/mathprob.htm How to solve math problems on trap T&Ds]
* [http://old.therallyeclub.org/txt/mc3steps.txt Three steps to running a Monte Carlo rallye]
* [http://old.therallyeclub.org/txt/pc4steps.txt Four steps to running a Pan Carlo rallye]
* [http://old.therallyeclub.org/txt/tables.txt Timed rallye tables]
* [http://old.therallyeclub.org/pdf/tsdgis.pdf Time and Distance Rallye General Instructions] (PDF, 61.5kB)

* [[Equipment for Timed Rallyes]]
** [http://www.performancemarket.com/rally.htm Rallye Equipment Suppliers]
** [http://www.squirrelspeed.com Squirrel Technologies Software]
** [http://www.ebtec.com/racenews/manuals Rallye Equipment Manuals]
** [http://members.aol.com/CWillis97/haldaman.html Halda Information]
** [http://old.therallyeclub.org/txt/rallyeequip.txt Guide to Equipment for Timed Rallyes]
** [http://old.therallyeclub.org/pdf/glossary.pdf Glossary of Equipment for Timed Rallyes] (PDF, 12.0kB)

* [http://old.therallyeclub.org/txt/bkreview.txt Review of <cite>The Road Rally Handbook</cite>]
* [http://old.therallyeclub.org/pdf/tsdbooks.pdf The Almost Complete T&D Rallying Bookshelf] (PDF, 14.3kB)

== Other Rallye Sites ==

* [http://www.BayAreaMiataAssociation.com/ Bay Area Miata Association (BAMA)]
* [http://www.rx7.org/ Bay Area RX-7 Club (BARX7)]
* [http://www.pca.org/ Porsche Club of America (PCA)]
** [http://lpr.pca.org/ PCA - Loma Prieta Region]
** [http://www.pca-ggr.org/ PCA - Golden Gate Region]
** [http://zone7.pca.org PCA - Zone 7]
** [http://vista.pca.org/dia PCA - Diablo Region]
** [http://www.DerPorsche.net PCA - Sacramento Valley Region]
** [http://vista.pca.org/yos/ PCA - Yosemite Region]
** [http://www.pcasdr.org PCA - San Diego Region]
* [http://www.gglotus.org Golden Gate Lotus Club]
* [http://www.sccorvettes.org/ Santa Clara Corvettes]
* [http://www.empiresportscar.org/ Empire Sports Car Club]
* [http://www.tsdroadrally.com/ TSD Road Rallye]
* [http://carzero.freeservers.com Into-The-Night (ITN) Rallye Team]
* [http://www.scca.com Sports Car Club of America (SCCA)]
** [http://www.sfrscca.org/index.phtml SCCA - San Francisco Region]
** [http://ffn.smscc.org SCCA - Cal Club Region Flyer]
* [http://www.leftrightonline.com Pacific Northwest Rallye Information]
* [http://www.jcna.com/library/rally/ Jaguar Clubs of North America]
* [http://www.crazyhunt.com/welcome.htm Crazy Hunt (San Diego)]
* [http://wheelsrallyeteam.com/ Wheels Rallye Team (Chicago and online rallyes)]
* [http://www.brandxrallyeteam.com/ Brand-X Rallye Team (Chicago)]
* [http://www.car-list.com/carclub.html Car Clubs of the World]
* [http://www.goss.com/rally.htm Rallye Central] (lots of rallye information)
* [http://www.goss.com/farsrch.htm Worldwide Find-A-rallye]
* [http://www.usrally.com/ US Rally Database]

== The Rallye Club (TRC) ==

* [http://old.therallyeclub.org/media.htm TRC's Multimedia Archive]
* [[TRC History]]
** [http://old.therallyeclub.org/rallyes/starlite/starscrap.htm TRC's Starlite Scrapbook]
** [[History and Evolution of the Coursemarker Gimmick Rallye]] [http://old.therallyeclub.org/pdf/History%20and%20Evolution.pdf original PDF version], 91kB)
** [[Coursemarker Gimmick Rallyes: A Blast from the Past]] [http://old.therallyeclub.org/rallyes/2004-08-30-Article-Blast_from_Past.pdf original PDF version], 94kB)
** [[Sports Car Rally Handbook: Gimmick Rallies|The Sports Car Rally Handbook: Gimmick Rallies]]
** [[Sports Car Rallies, Trials, and Gymkhanas: Gimmick Rallies]]
** [[Guide to Rallying: Gimmick Rallies|A Guide to Rallying: Gimmick Rallies]]
** [[Rally Notes: Variations on the Theme]]
** [[Art of the Gimmick Rally|The Art of the Gimmick Rally]]

* {{bylaws_link}}

* The text for the [[TRC Gimmick Rallye Evaluation Cards]] for development.

== Rallyemaster Resources ==

The following are intended to aid rallyemasters in preparation for their events.

=== To Help Write Rallyes ===
* [[Sample General Instructions (A-B)]]
* [[Sample General Instructions (CM)]]
* [[Sample General Instructions (Q-A)]]
* [http://www.paloaltoonline.com/neighborhoods/ Maps showing neighborhood names]. (We mark our internal rallye calendar with neighborhoods to avoid rallyes close in time and in space.)

=== Geographic Resources ===
* [https://www.spokeo.com/CA/Palo-Alto Alphabetical list of streets in Palo Alto]
* [https://www.spokeo.com/CA/Mountain-View Alphabetical list of streets in Mountain View]
* [https://www.spokeo.com/CA/Los-Altos Alphabetical list of streets in Los Altos]
* [https://www.spokeo.com/CA/Sunnyvale Alphabetical list of streets in Sunnyvale]
* [https://www.spokeo.com/CA/Santa-Clara Alphabetical list of streets in Santa Clara]

=== To Prepare for Finish ===
* [http://old.therallyeclub.org/pdf/Award%20and%20Par%20Plaque%20Process.pdf Award and Par Plaque Process] (PDF, 36kB)
* [http://old.therallyeclub.org/pdf/scoring%20program%20precheck.pdf Scoring Program] (PDF, 52kB)
=== To Prepare a Flyer ===
* [http://old.therallyeclub.org/rm/Flyer_Template.ppt Flyer template] (MS PowerPoint, 324kB)
* [http://old.therallyeclub.org/rm/WhatIsARallye.pdf What is a rallye?] (PDF, 112kB)
* Maps to Larry's (our former Start Location):
** [http://old.therallyeclub.org/rm/Start_map.jpg Map 1] (1105x970 JPEG, 470kB)
** [http://old.therallyeclub.org/rm/Start_map2.gif Map 2] (505x465 GIF, 9KB)
** [http://old.therallyeclub.org/rm/Start_map2.jpg Map 3] (532x300 JPEG, 19kB)
* [http://old.therallyeclub.org/rm/larry.gif Larry's Autoworks logo] (228x82 GIF, 3kB)
* [http://old.therallyeclub.org/rm/cp.gif Checkpoint] (103x132 GIF, 2kB)
* TRC Logo:
** [http://old.therallyeclub.org/rm/trc.gif Logo 1] (449x576 GIF, 6kB)
** [http://old.therallyeclub.org/rm/trc2.gif Logo 2] (1012x1298 GIF, 45kB)
** [http://old.therallyeclub.org/rm/trc3.gif Logo 3] (115x215 GIF, 4kB)
** [http://old.therallyeclub.org/rm/trctile.GIF Logo 4] (385x426 GIF, 14kB)
** [http://old.therallyeclub.org/rm/trctile.png Logo 5] (385x426 PNG, 25kB)

== Rallye Publicity Resources ==

* [[User:Dean|Dean Stanton]] has [[Business Cards|TRC business cards]] with information about TRC's gimmick rallyes, and the URL of our web site.

* [[User:Darin|Darin McGrew]], [[User:RicGoldman|Ric Goldman]], and others maintain TRC's [http://www.facebook.com/home.php#/group.php?gid=34328642239 Facebook group].

* [[Gimmick Rallye Slogans]] might be useful for a flyer or publicity item (mug, T-shirt). Add your ideas to the list!

* [[Gimmick Rallye Descriptions]] is a collection of brief descriptions of what a rallye is, such as might appear on a flyer or in a rallye announcement.

* List of places to [[Advertise]] upcoming rallyes.

== Other Resources ==

* [http://www.dmv.ca.gov/pubs/vctop/vc/vc.htm California Vehicle Code]
* [http://www.dmv.ca.gov/pubs/hdbk/driver_handbook_toc.htm California Driver Handbook]

Rallyemaster Handbook

2024-08-06T00:44:54Z

Dean: Added wiki version of Online Rallye Checklist

Has another rallyemaster ever told you something that was especially helpful? Is there anything you learned the hard way that you wish someone had told you beforehand? Please feel free to add these insights.

Don't worry if you are unfamiliar with wiki formatting. Just click the "edit" link, type your comments (leaving blank lines between paragraphs), and click the "Save page" button. Someone else will clean up the formatting later.

----

In roughly chronological order, the rallyemaster handbook comprises these pages:

== Overviews ==
* [[Advice for New Rallyemasters]]
* [[Gimmick Rallye Timeline]] or [[Online Gimmick Rallye Checklist]]
* [[TRC Gimmick Rallye Rules]]

== Well Before the Rallye ==
* [[Picking a Theme]]
* [[Flyers for TRC Rallyes]]
=== Rallye Writing ===
* [[Rethrow, Partial Rethrow, or Completely New Rallye]]
* [[Writing a Coursemarker Rallye]]
* [[Writing an A-B Rallye]]
* [[Writing a Q-A Rallye]]
* [[Gimmick Types]]
* [[Gimmicks That Should Be Avoided]]
* [[Sample General Instructions (CM)]]
* [[Sample General Instructions (A-B)]]
* [[Sample General Instructions (Q-A)]]
* [["Typical" Definitions in Gimmick Rallyes]]
* Pick a [[Start Location]] and a [[Finish Location]]
* [[Create a score sheet]]
* [[Writing the Critique]]

=== Logistics ===
* [[Recruiting Precheckers and Checkpoint Workers]]
* [[Awards and Par Plaques for TRC Rallyes]]
* [[Scoring a Rallye by Hand]]
* [[Using the Computerized Scoring System]]
* [[Getting Content Posted to the Web Site]]

== Before the Rallye ==

* [[Printing for TRC Rallyes]]
* [[TRC Equipment]]
* [[Coursemarker Guidelines]]
* [[Prechecking Gimmick Rallyes]]
* [[Police Notification]]
* Obtain the password for TRC's [[Twitter]] account
** Tweet an invitation (practice tweet) 1-2 days before the rallye, perhaps when your PGIs are posted.
** Be prepared to tweet notifications during the rallye, if necessary.
** Remember to also have CP workers notify all cars, to reach those not following TRC on Twitter.
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

== At the Finish ==
See also the [[Gimmick_Rallye_Timeline#After_finish_closes|applicable Timeline]] section.
* The first person to the finish should have
** Critiques (and maps)
** Eval cards
** A TRC logo or sign (not a CP sign if you don't have CP gimmicks) to indicate TRC.
* Score the rallye, answer questions, evaluate [[TRC_Gimmick_Rallye_Rules#Protests|protests]].
* Provide ''all'' protests to the [[TRC_Gimmick_Rallye_Protest_Policy|Protest Committee]] for review.
* Scores altered by protests are typically re-written in red.
* Announce the scores and issue awards. Take a photo of the score board, just in case it helps address questions later.
* Save extra registration packets and critiques; we sell the pair for $1 or put them in the start box to sell at future rallies.
* The Treasurer wants the registration tally sheet.

== After the Rallye ==
* Take down any rallye signs (e.g., CMs)
* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and webmaster and BCC your rallyists.
* [[Rallye Reimbursements|Request Reimbursement]]
* Save all scoresheets
See also [[Gimmick Rallye Timeline#After_Rallye]]

Main Page

2024-08-06T00:43:16Z

Dean: Added Online Checklist to /* Featured Wiki Content */

Welcome to The Rallye Club's wiki!

If you're interested in contributing to the wiki, then please see our [[TRCWiki:Community Portal|Community Portal]].

== Featured Wiki Content ==

* [[Rallyemaster Handbook]]
** [[Gimmick Rallye Timeline]] for in-person events
** [[Online Gimmick Rallye Checklist]]
* [[Resources]]
* [[Membership]]
* [[TRC Board Structure]] and [[TRC Operations]]
* [[Other Ways to Help]]
* [[Gimmick Rallye Class Structure]]

=== Content Notice ===

None of the content in this wiki is presently official notice from the TRC board. Such notices will be posted on the [http://www.TheRallyeClub.org/ main TRC web site].

== Featured Main Site Content ==

* [https://TheRallyeClub.org/ Home]
* [https://TheRallyeClub.org/what.htm What's a Rallye?]
* [https://TheRallyeClub.org/results.htm Results]
* [https://TheRallyeClub.org/shop.htm Shop!]
* [https://TheRallyeClub.org/calendar.htm Calendar]
* [https://TheRallyeClub.org/member.htm Membership]
* [https://TheRallyeClub.org/resources.htm Resources]
* [https://TheRallyeClub.org/about_us.htm About Us]

Online Gimmick Rallye Checklist

2024-08-06T00:40:41Z

Dean:

This checklist was originally [https://docs.google.com/spreadsheets/d/1TTWEwen8UhQCUW9DO5gJei-3UYUD21qr08LY8taNDYA the work of Dave], who is still TRC's expert on online rallyes.

There is also a "[[Gimmick Rallye Timeline]] and [[Rallyemaster Handbook]] for an "In Real Life" rallye.

== Before the Rallye ==

=== 9 months prior ===

* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://lists.therallyeclub.org/listinfo.cgi/trc-rm-therallyeclub.org the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]. Dave and Ken are excellent choices.
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.

* Decide if you will create your own rallye announcement or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Likewise, you can post your own event to TRC's Facebook group or have this done for you.
** We also post our online events to
*** SoCal Facebook group https://www.facebook.com/groups/433646320070274
*** Puzzle Hunt calendar
* Send mail to <[mailto:webmaster@therallyeclub.org webmaster]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.

* Keep writing rallye: GIs, Route Instructions, and "teleport" links to skip between rallye sections (comparable to a Traverse).

* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Identify how the CP will be done: Jira and phone? Zoom?
* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* Arrange checkpoint workers, if needed.
* Arrange Help Desk workers.
* Identify the [[TRC_Gimmick_Rallye_Protest_Policy|Protest Committee]].
* Identify who will write the scoring program and who will run the scoring program quickly upon rallye finish.
* Identify who will create and present the "rallye school" explaining and giving examples of the A/B route instructions and key concepts like Bonuses.
** The "rallye school" usually includes a small map rallye.
** Hammer home that rallyists shouldn't "get lost" even if they make incorrect choices.
** Instruct rallyists that they may not want to ask their question or make their comment in front of everyone.
** Mention the Help Desk if they are sufficiently lost or confused.
** We think it would be wonderful to record it and post it (e.g., to You Tube), so rallyists can watch it when convenient. But no RM has yet done so.
* Identify who will announce the results.

* Finish writing the rallye.
* Derive Preliminary GIs from the GIs (typically, by leaving out hints about where the rallye occurs).
* Create a draft score sheet and a "runsheet" for rallyists to use.

=== 2 weeks prior ===

* Prepare checkpoint materials and crew instructions.
* Update TRC's Zoho scoresheet as needed and test it
* Update the scoring program as needed and test it.
* Give the rallye a "dress rehearsal" precheck.
* Have precheckers review the final Critique.
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Have any post precheck updates reviewed by precheckers. It is as easy to break something as it is to fix something.

=== 1 week prior ===

* Email preliminary GIs to the {{webmaster}} so to post on TRC's web site. (If they are not identical to the final GIs, label them Preliminary.)

==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

* Prepare award certificates (PDF).

=== 3 days prior ===
* Check for and answer questions from potential rallyists.
* Email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Be sure CP workers know what to do with rallye questions. They may have rallyists use the Help Desk process instead.

* Gather ideas for SIs you might post "at the start":
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that are in some way unusual or concerning (e.g., not quite a T shape).
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

== The Day of the Rallye ==

=== Before the start opens ===
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
* Send the Start Packet (without the Critique!)

=== At the start ===
* Deliver "rallye school"

=== During the Rallye ===
* Monitor Help Desk, coordinating schedules so people take breaks at different times
* Staff the checkpoint

=== Around finish time ===
* Receive scoresheets, score them, and send the scores back to the car.
* Review scoresheets for any entries the scoring program wasn't expecting.
* Have a plan for marking late score sheets to be penalized.

=== At finish time ===
* Send "closed" email with critique link.

=== After finish closes ===
* Update "scoreboard" spread sheet with class, car number, participant names, score, and whether protests applied.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.

* Re-score score sheets, if necessary.
* Prepare comments (like any gimmicks "thrown out" (granted to all rallyists) for prior to awards.

== At the Finish Meeting ==

* Welcome and thank rallyists.
* State what you learned (e.g., from the Help Desk and score sheets).
* Describe any gimmicks "thrown out" and why.
* Announce awards, typically from lowest class to highest class, and low score to high in each class.
* Thank workers and rallyists.
* Announce upcoming rallyes, both in-person and next online rallye (expected).

** Remind rallyists to please fill in and return their participant survey.

== Soon After Rallye ==
* Send a participant survey (if it wasn't automatic in the finish email or critique).

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.

* Send award certificates to participants.

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

=== Before the next TRC Business Meeting ===

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]

* Email both editable (Word-compatible) and printable (PDF) rallye materials to the webmaster:
** Flyer, Score Sheet, GIs, RIs, Critique, any maps, CP signs or materials, CP instructions
** Scoring program (and perhaps test score sheets).
** Report of what went well or poorly and of any protests (which might indicate bugs to fix if this rallye is ever rethrown or a sequel is planned).

* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].

* Start planning next rallye.

Online Gimmick Rallye Checklist

2024-08-06T00:38:44Z

Dean: Created from Dave's checklist.

This checklist was originally [the work of Dave|https://docs.google.com/spreadsheets/d/1TTWEwen8UhQCUW9DO5gJei-3UYUD21qr08LY8taNDYA], who is still TRC's expert on online rallyes.

There is also a "[[Gimmick Rallye Timeline]] and [[Rallyemaster Handbook]] for an "In Real Life" rallye.

== Before the Rallye ==

=== 9 months prior ===

* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://lists.therallyeclub.org/listinfo.cgi/trc-rm-therallyeclub.org the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]. Dave and Ken are excellent choices.
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.

* Decide if you will create your own rallye announcement or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Likewise, you can post your own event to TRC's Facebook group or have this done for you.
** We also post our online events to
*** SoCal Facebook group https://www.facebook.com/groups/433646320070274
*** Puzzle Hunt calendar
* Send mail to <[mailto:webmaster@therallyeclub.org webmaster]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.

* Keep writing rallye: GIs, Route Instructions, and "teleport" links to skip between rallye sections (comparable to a Traverse).

* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Identify how the CP will be done: Jira and phone? Zoom?
* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* Arrange checkpoint workers, if needed.
* Arrange Help Desk workers.
* Identify the [[TRC_Gimmick_Rallye_Protest_Policy|Protest Committee]].
* Identify who will write the scoring program and who will run the scoring program quickly upon rallye finish.
* Identify who will create and present the "rallye school" explaining and giving examples of the A/B route instructions and key concepts like Bonuses.
** The "rallye school" usually includes a small map rallye.
** Hammer home that rallyists shouldn't "get lost" even if they make incorrect choices.
** Instruct rallyists that they may not want to ask their question or make their comment in front of everyone.
** Mention the Help Desk if they are sufficiently lost or confused.
** We think it would be wonderful to record it and post it (e.g., to You Tube), so rallyists can watch it when convenient. But no RM has yet done so.
* Identify who will announce the results.

* Finish writing the rallye.
* Derive Preliminary GIs from the GIs (typically, by leaving out hints about where the rallye occurs).
* Create a draft score sheet and a "runsheet" for rallyists to use.

=== 2 weeks prior ===

* Prepare checkpoint materials and crew instructions.
* Update TRC's Zoho scoresheet as needed and test it
* Update the scoring program as needed and test it.
* Give the rallye a "dress rehearsal" precheck.
* Have precheckers review the final Critique.
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Have any post precheck updates reviewed by precheckers. It is as easy to break something as it is to fix something.

=== 1 week prior ===

* Email preliminary GIs to the {{webmaster}} so to post on TRC's web site. (If they are not identical to the final GIs, label them Preliminary.)

==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

* Prepare award certificates (PDF).

=== 3 days prior ===
* Check for and answer questions from potential rallyists.
* Email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Be sure CP workers know what to do with rallye questions. They may have rallyists use the Help Desk process instead.

* Gather ideas for SIs you might post "at the start":
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that are in some way unusual or concerning (e.g., not quite a T shape).
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

== The Day of the Rallye ==

=== Before the start opens ===
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
* Send the Start Packet (without the Critique!)

=== At the start ===
* Deliver "rallye school"

=== During the Rallye ===
* Monitor Help Desk, coordinating schedules so people take breaks at different times
* Staff the checkpoint

=== Around finish time ===
* Receive scoresheets, score them, and send the scores back to the car.
* Review scoresheets for any entries the scoring program wasn't expecting.
* Have a plan for marking late score sheets to be penalized.

=== At finish time ===
* Send "closed" email with critique link.

=== After finish closes ===
* Update "scoreboard" spread sheet with class, car number, participant names, score, and whether protests applied.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.

* Re-score score sheets, if necessary.
* Prepare comments (like any gimmicks "thrown out" (granted to all rallyists) for prior to awards.

== At the Finish Meeting ==

* Welcome and thank rallyists.
* State what you learned (e.g., from the Help Desk and score sheets).
* Describe any gimmicks "thrown out" and why.
* Announce awards, typically from lowest class to highest class, and low score to high in each class.
* Thank workers and rallyists.
* Announce upcoming rallyes, both in-person and next online rallye (expected).

** Remind rallyists to please fill in and return their participant survey.

== Soon After Rallye ==
* Send a participant survey (if it wasn't automatic in the finish email or critique).

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.

* Send award certificates to participants.

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

=== Before the next TRC Business Meeting ===

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]

* Email both editable (Word-compatible) and printable (PDF) rallye materials to the webmaster:
** Flyer, Score Sheet, GIs, RIs, Critique, any maps, CP signs or materials, CP instructions
** Scoring program (and perhaps test score sheets).
** Report of what went well or poorly and of any protests (which might indicate bugs to fix if this rallye is ever rethrown or a sequel is planned).

* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].

* Start planning next rallye.

Gimmick Rallye Timeline

2024-08-05T23:29:53Z

Dean: Mention sending rallye materials to the webmater.

Though this checklist for "In Real Life" rallyes is worded for the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the [[Rallyemaster Handbook]].
There is also an "[[Online Gimmick Rallye Checklist]]".

== Before the Rallye ==

=== 9 months prior ===

* Sign up to write a rallye
* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://lists.therallyeclub.org/listinfo.cgi/trc-rm-therallyeclub.org the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.
* Try to assure no major (traffic-causing) events will occur along the route. Check that [https://www.mountainviewamphitheater.com/events/ Shoreline Amphitheater] will not have an event on rallye night if you are going anywhere near it.
* Continue writing rallye.
* If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve rooms only 1-3pm, 3-5pm, 5-7pm, or 7-9pm or 9-11pm. This means that best rallye finishes are 2, 4, 6, 8, and 10 PM, though 2-3pm, 4-5pm, and 8-9pm should not be heavy traffic times to precede your reservation. Reserve the room by calling their toll free San Jose reservation line '''1-866-642-8950''' (before publishing a flyer, if it specifies the finish location, rather than a generic "local pizza parlor" or "local restaurant").
** Ask them to reserve the large rooms ("rooms 3 and 4").
** Tell them this is for "The Rallye Club" and our reputation should keep them from requiring a $50 or more deposit (actually, a minimum purchase amount).
** Remind them that managers Butch and Eric grant us a 10% discount (because we bring about 50 people).
If a rallye is ever cancelled, we need to assure our reservation is, too. It costs $200 to reserve the room for an extra 2-hour time slot, and reserving an extra slot using a different name is forbidden by their contract.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.
* Decide if you will create your own rallye announcement web page or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Send mail to <[mailto:webmaster@therallyeclub.org webmaster]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
* Finish writing rallye
* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* [[Awards and Par Plaques for TRC Rallyes|Order Par Plaques & Awards]] (optional).
* Arrange checkpoint workers, if needed.
* Assure that the Insurance Chair knows, at least 3 weeks before the rallye:
** The name and type of rallye
** Its date and start time.
: (Telling the board 2 months prior is the easy way to communicate this info.)

=== 2 weeks prior ===

* Prepare checkpoint crew instructions.
* Obtain [[TRC Equipment|equipment]] (marker parkers).
** If you are using signs (e.g., [[http://www.therallyeclub.org/wiki/Coursemarker_Guidelines CMs]) and have never done so before, get a lesson in using the "marker parker" tools to erect and remove signs using the techniques you will use.
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact [[Finish Location|Finish location]] (San Jose Round Table gives us a 10% discount. Ask for it, and then mention it in your final traverse or at the end of your GIs.)
* Devise a map and RIs for your "rallye school" for beginners.
** For a CM rallye:
*** assure the SUPP/SI page has what you need for the school. (This is trivial if the map is a piece of the actual rallye.)
*** If you want to change a SUPP or SI, be ''positive'' it isn't also used by another CM that needs the original.

=== 1 week prior ===

* Conduct final pre-check.
* Double check the critique is up-to-date and correct. Examples
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** For a CM rallye, assure that no letter(s) inadvertently are repeated.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Confirm workers.
* Email preliminary GIs to the {{webmaster}} so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

=== 3 days prior ===
* Send your materials for [[Printing for TRC Rallyes|printing]] if you're having TRC handle it.
* If you're printing, print 20 extra registration packets (without score sheets) for back seat passengers.
* Give or email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Also your critique (or all your materials), so they understand how the gimmicks work or are scored.
* Gather ideas for SIs you might post at the start:
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that have more traffic or some other concern.
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

=== 1 day prior ===
* [[Police Notification|Notify the police]] of rallye cities (or county sheriff) that the rallye is tomorrow.
* Send email with electronic copies of the rallye materials.
** If the registration workers are competing in the rallye, then they will need PDF copies. This allows them to spend two hours plus driving the rallye before registration opens, to make up for the two hours plus they lose working registration (counting driving from the course to the start, setting up, packing up, and returning to the course). You may want to mention when you expect the course markers (if used) should be erected for the first portion of the course and what rallye portion(s) should not be attempted until the checkpoint is staffed.
** If Michelle McGrew <[mailto:michelle@TheRallyeClub.org michelle@TheRallyeClub.org]> is competing in the rallye, then she will need plain text soft copies.
* Obtain the password for TRC's [[Twitter]] account
** Test your ability to send a rallye day notice by sending a night-before or day-of reminder (advertisement).

== The Day of the Rallye ==

=== Before the start opens ===

* First thing (or the night before), E-mail a registration packet to the one staffing your registration table, so he/she/they can start the rallye before the start opens, to compensate for leaving the start after the start closes. Tell him/her/them if a CP will change things, if necessary. Do not send the critique or CP worker instructions, as that would be an unfair competition advantage.
* Post signs, if used.
* Call Finish location and remind them, but not during their lunch rush. (If finishing at the San Jose Round Table, remind the manager of our discount so he or she can check into it before our rallyists arrive asking for it.)
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

=== At the start ===

* Arrive at Start 15 minutes before opening.
* Check with Registrar. Let them know any special instructions for giving out packets
* Instruct workers (checkpoint, registration).
* Start answering rallyists' questions.
* Do Q&A session and rallye school

=== After the start closes ===

* Remove all posted material at the start
* Drive route: check posted signs & check in with CP workers

=== During the Rallye ===

* You will get questions in person at the start (and perhaps at the checkpoint).
* You will also get phone calls from confused rallyists.

=== At the finish ===

* If you have a finish reservation at the San Jose Round Table, someone must arrive and claim it within 15 minutes of its start time.
* Arrive at the Finish at least 15 minutes prior to Finish opening
* Display flyers, evaluation sheets, and protest forms.
* Setup scoreboard (whiteboard or computer cabled to the TV's HDMI input).
* Answer rallyists' questions.
* Collect score sheets and give Critiques and Eval forms.
* Begin scoring.
* Update scoreboard.

=== After finish closes ===

* Start marking score sheets as late.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.
* Announce that deadline for protests is coming (e.g., 10 minutes before and 5 minutes before).
* Give any extra registration packets and critiques to the treasurer (or registrar) to sell.
* Re-score score sheets as necessary.
* Post scores adjusted by decided protests (in red).
** State gimmicks given to all rallyists on the score board.
** Be sure to record on the score sheets the score after protests so you need not reconstruct it to publish results.

* Presentation and Announcements (need not be done personally by the RM):
** Announce awards.
** Thank workers and rallyists.
** Announce next month's rallye.
** Announce that additional registration packets and critiques are for sale ($1 for the combo) and any leftover par plaques are for sale ($.50 each).
** We issue any first-timer cars (that finish) a "Welcome to Beginner Class" free rallye coupon.
*** Enter the date, your name as issuer, and their name(s).
** Remind rallyists to please fill in and return their evaluation sheets.
** Someone should issue the RM a free rallye coupon as a thank-you gift (though it isn't signed and active yet).
* Clean-up:
** Give the start box keeper any unclaimed awards.
** Give the start box keeper any extra registration packets and critiques.
** Give the start box keeper the flyer rack.
** Give the whiteboard, stand, and markers to TRC's [[TRC Board Structure|Equipment Chair]].
** Give the checkpoint signs (and any other TRC signs used) to TRC's [[TRC Board Structure|Equipment Chair]].

== After Rallye ==

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.
* Remove all rallye signs, if used

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

* '''New:''' Email a soft copy of the whole rallye to the webmaster for the club archive.
** The club archive will be made available to someone willing to rethrow someday, but not to rallyists in general.
** We prefer editable copies and PDFs, if possible. Include Registration Pack, CMs or other signs, Critique, and any maps (e.g., where to post CMs).

=== Before the next TRC Business Meeting ===

* Add those who gave their email address and checked interest in TRC Events to the [http://lists.therallyeclub.org/listinfo.cgi/trc-events-therallyeclub.org trc-events mailing list], if willing.

* Return TRC rallye equipment (checkpoint signs, scoreboards, marker parker) to the [[TRC Board Structure|Equipment Chair]], typically at the next business meeting.

* Give score sheets to [[TRC_Board_Structure#AppointedPositions|TRC's Database Chair]] to add to the database (and mailing list, if necessary).

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]

* Email both editable (Word-compatible) and printable (PDF) rallye materials to the webmaster:
** Flyer, Score Sheet, GIs, RIs, Critique, any maps, CP slips or handouts, CP instructions, special signs
** For a CM rallye: Supp/SI page if used, CMs, and maps
** Report of what went well or poorly and of any protests (which might indicate bugs to fix if this rallye is ever rethrown or a sequel is planned).

* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].

* Start planning next rallye.

Create a score sheet

2024-08-05T01:12:14Z

Dean: Created a Score Sheet page

Each score sheet should contain:
# car number (normally assigned by registrar to be unique).
# class (sometimes assigned by registrar and sometimes left blank for the rallyist to fill in).
# driver & navigator name, club affiliations, email addresses, and passenger names.
#: Do not include gimmicks on: car number, driver & navigator name, or email addresses.
#: (You may call the car number something else, such as a sleigh number.)
#: Boxes for each letter of the email address are recommended.
# We typically ask for postal addresses, but don't typically send mail anymore.
# Ask how they heard about TRC or about the rallye. We need to know how to find new rallyists.
# Include a check-boxes for rallyists to approve the use of their email addresses for future event notifications (membership in the TRC-Events list).
#: We typically send results to all rallyists who provided their email addresses on that rallye, without an explicit check box.

See also the [[TRC_Gimmick_Rallye_Rules#Score_Sheets_and_Scoring|Score Sheets and Scoring section.]]

Rallyemaster Handbook

2024-08-05T00:58:44Z

Dean: Added Score Sheet to /* Rallye Writing */

Has another rallyemaster ever told you something that was especially helpful? Is there anything you learned the hard way that you wish someone had told you beforehand? Please feel free to add these insights.

Don't worry if you are unfamiliar with wiki formatting. Just click the "edit" link, type your comments (leaving blank lines between paragraphs), and click the "Save page" button. Someone else will clean up the formatting later.

----

In roughly chronological order, the rallyemaster handbook comprises these pages:

== Overviews ==
* [[Advice for New Rallyemasters]]
* [[Gimmick Rallye Timeline]]
* [[TRC Gimmick Rallye Rules]]
* [https://docs.google.com/spreadsheets/d/1TTWEwen8UhQCUW9DO5gJei-3UYUD21qr08LY8taNDYA/ Online Rallye Checklist]

== Well Before the Rallye ==
* [[Picking a Theme]]
* [[Flyers for TRC Rallyes]]
=== Rallye Writing ===
* [[Rethrow, Partial Rethrow, or Completely New Rallye]]
* [[Writing a Coursemarker Rallye]]
* [[Writing an A-B Rallye]]
* [[Writing a Q-A Rallye]]
* [[Gimmick Types]]
* [[Gimmicks That Should Be Avoided]]
* [[Sample General Instructions (CM)]]
* [[Sample General Instructions (A-B)]]
* [[Sample General Instructions (Q-A)]]
* [["Typical" Definitions in Gimmick Rallyes]]
* Pick a [[Start Location]] and a [[Finish Location]]
* [[Create a score sheet]]
* [[Writing the Critique]]

=== Logistics ===
* [[Recruiting Precheckers and Checkpoint Workers]]
* [[Awards and Par Plaques for TRC Rallyes]]
* [[Scoring a Rallye by Hand]]
* [[Using the Computerized Scoring System]]
* [[Getting Content Posted to the Web Site]]

== Before the Rallye ==

* [[Printing for TRC Rallyes]]
* [[TRC Equipment]]
* [[Coursemarker Guidelines]]
* [[Prechecking Gimmick Rallyes]]
* [[Police Notification]]
* Obtain the password for TRC's [[Twitter]] account
** Tweet an invitation (practice tweet) 1-2 days before the rallye, perhaps when your PGIs are posted.
** Be prepared to tweet notifications during the rallye, if necessary.
** Remember to also have CP workers notify all cars, to reach those not following TRC on Twitter.
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

== At the Finish ==
See also the [[Gimmick_Rallye_Timeline#After_finish_closes|applicable Timeline]] section.
* The first person to the finish should have
** Critiques (and maps)
** Eval cards
** A TRC logo or sign (not a CP sign if you don't have CP gimmicks) to indicate TRC.
* Score the rallye, answer questions, evaluate [[TRC_Gimmick_Rallye_Rules#Protests|protests]].
* Provide ''all'' protests to the [[TRC_Gimmick_Rallye_Protest_Policy|Protest Committee]] for review.
* Scores altered by protests are typically re-written in red.
* Announce the scores and issue awards. Take a photo of the score board, just in case it helps address questions later.
* Save extra registration packets and critiques; we sell the pair for $1 or put them in the start box to sell at future rallies.
* The Treasurer wants the registration tally sheet.

== After the Rallye ==
* Take down any rallye signs (e.g., CMs)
* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and webmaster and BCC your rallyists.
* [[Rallye Reimbursements|Request Reimbursement]]
* Save all scoresheets
See also [[Gimmick Rallye Timeline#After_Rallye]]

Resources

2024-06-20T23:56:38Z

Dean: Removed "old." from all URLs.

This page contains links to a variety of additional information on car rallyes.

== Getting Started ==

* [http://TheRallyeClub.org/what.htm What's a Rallye?]
* [[First-Timer Info|Welcome to Your First Gimmick Car Rallye]]
* [http://therallyeclub.org/pdf/RallyeTypes.pdf Overview of Rallye Types] (PDF, 37.2kB), a printable single-page summary
* [[Glossary]]

TODO: replace What link with [https://sites.google.com/site/therallyeclub/rallye-intro new rallye intro] when it is ready.

== Gimmick Rallye Resources ==

* [http://therallyeclub.org/resources.htm#gimmick TRC's Resources page] has a link to the current Gimmick Rallye Guide and older versions (and links to several of the following items).
* [[Comments for Gimmick Guide Revision]] is a page on which we can keep track of ideas for updating the above guide.

* [http://therallyeclub.org/school/ A short CM school rally]
** [http://therallyeclub.org/school/ScoreSheet.html Scoresheet]
** [http://therallyeclub.org/school/GIs.html General Instructions (GIs)]
** [http://therallyeclub.org/school/RIs.html Route Instructions (RIs) and Map]
** [http://therallyeclub.org/school/Supps.html Supp/SI Page]
** [http://therallyeclub.org/school/Critique.html Critique]

* [http://therallyeclub.org/pdf/winsol.pdf Winter Solstice: a sample CM rallye] (PDF, 26.0kB)
* [http://therallyeclub.org/pdf/turkey.pdf Turkeys in Wonderland, a sample Q–A rallye] (PDF, 35.8kB)
* [[Guide to A–B Gimmick Rallyes]] ([http://therallyeclub.org/pdf/ftcguide.pdf original PDF version], 208kB)
* [[Equipment for Gimmick Rallyes]]
* Rallye tips
** [http://therallyeclub.org/pdf/Course_Following_BLK.pdf Course Following] (PDF, 35kB)
** [http://therallyeclub.org/pdf/Run_Sheet_BLK.pdf Keep a Run Sheet] (PDF, 39kB)
** [http://therallyeclub.org/pdf/Onto_Gimmicks_BLK.pdf Onto Gimmicks] (PDF, 43kB)
** [http://therallyeclub.org/pdf/Parallel%20_Signs_BLK.pdf Parallel Signs] (PDF, 123kB)
** [http://therallyeclub.org/pdf/Hanging_Supps_BLK.pdf Hanging Supps] (PDF, 63kB)
** [http://therallyeclub.org/pdf/First_RI.pdf First RI] (PDF, 43kB)
** [http://therallyeclub.org/pdf/Scoring_Pattern_1.pdf Scoring Patterns] (PDF, 50kB)
** [http://therallyeclub.org/pdf/Sign%20Location_2.pdf Sign Locations] (PDF, 234kB)
** [http://therallyeclub.org/pdf/Write_Rallye_BLK.pdf Be a Rallyemaster] (PDF, 53kB)

* [http://therallyeclub.org/pdf/RunSheet.pdf Sample Run Sheet for recording CMs] (PDF, 7kB)

=== Articles About Gimmick Rallyes ===

* [http://jalopnik.com/5687618/california-dreamin--november-road-rallying-in-a-convertible California Dreamin’ November Road Rallying In A Convertible]
* [http://jalopnik.com/5509264/13+year+old-navigator-key-to-latest-road-rallye-win 13-Year-Old Navigator Key To Latest Road Rallye Win]
* [http://jalopnik.com/5476573/the-el-dorado-touring-club-road-rallye The El Dorado Touring Club Road Rallye]
* [http://jalopnik.com/5466028/longest-distance-between-two-points--road-rallye Longest Distance Between Two Points? Road Rallye!]

== Timed Rallye Resources ==

* [http://old.therallyeclub.org/txt/howto.txt How to do seat-of-pants T&D navigation]
* [http://old.therallyeclub.org/mathprob.htm How to solve math problems on trap T&Ds]
* [http://old.therallyeclub.org/txt/mc3steps.txt Three steps to running a Monte Carlo rallye]
* [http://old.therallyeclub.org/txt/pc4steps.txt Four steps to running a Pan Carlo rallye]
* [http://old.therallyeclub.org/txt/tables.txt Timed rallye tables]
* [http://old.therallyeclub.org/pdf/tsdgis.pdf Time and Distance Rallye General Instructions] (PDF, 61.5kB)

* [[Equipment for Timed Rallyes]]
** [http://www.performancemarket.com/rally.htm Rallye Equipment Suppliers]
** [http://www.squirrelspeed.com Squirrel Technologies Software]
** [http://www.ebtec.com/racenews/manuals Rallye Equipment Manuals]
** [http://members.aol.com/CWillis97/haldaman.html Halda Information]
** [http://old.therallyeclub.org/txt/rallyeequip.txt Guide to Equipment for Timed Rallyes]
** [http://old.therallyeclub.org/pdf/glossary.pdf Glossary of Equipment for Timed Rallyes] (PDF, 12.0kB)

* [http://old.therallyeclub.org/txt/bkreview.txt Review of <cite>The Road Rally Handbook</cite>]
* [http://old.therallyeclub.org/pdf/tsdbooks.pdf The Almost Complete T&D Rallying Bookshelf] (PDF, 14.3kB)

== Other Rallye Sites ==

* [http://www.BayAreaMiataAssociation.com/ Bay Area Miata Association (BAMA)]
* [http://www.rx7.org/ Bay Area RX-7 Club (BARX7)]
* [http://www.pca.org/ Porsche Club of America (PCA)]
** [http://lpr.pca.org/ PCA - Loma Prieta Region]
** [http://www.pca-ggr.org/ PCA - Golden Gate Region]
** [http://zone7.pca.org PCA - Zone 7]
** [http://vista.pca.org/dia PCA - Diablo Region]
** [http://www.DerPorsche.net PCA - Sacramento Valley Region]
** [http://vista.pca.org/yos/ PCA - Yosemite Region]
** [http://www.pcasdr.org PCA - San Diego Region]
* [http://www.gglotus.org Golden Gate Lotus Club]
* [http://www.sccorvettes.org/ Santa Clara Corvettes]
* [http://www.empiresportscar.org/ Empire Sports Car Club]
* [http://www.tsdroadrally.com/ TSD Road Rallye]
* [http://carzero.freeservers.com Into-The-Night (ITN) Rallye Team]
* [http://www.scca.com Sports Car Club of America (SCCA)]
** [http://www.sfrscca.org/index.phtml SCCA - San Francisco Region]
** [http://ffn.smscc.org SCCA - Cal Club Region Flyer]
* [http://www.leftrightonline.com Pacific Northwest Rallye Information]
* [http://www.jcna.com/library/rally/ Jaguar Clubs of North America]
* [http://www.crazyhunt.com/welcome.htm Crazy Hunt (San Diego)]
* [http://wheelsrallyeteam.com/ Wheels Rallye Team (Chicago and online rallyes)]
* [http://www.brandxrallyeteam.com/ Brand-X Rallye Team (Chicago)]
* [http://www.car-list.com/carclub.html Car Clubs of the World]
* [http://www.goss.com/rally.htm Rallye Central] (lots of rallye information)
* [http://www.goss.com/farsrch.htm Worldwide Find-A-rallye]
* [http://www.usrally.com/ US Rally Database]

== The Rallye Club (TRC) ==

* [http://old.therallyeclub.org/media.htm TRC's Multimedia Archive]
* [[TRC History]]
** [http://old.therallyeclub.org/rallyes/starlite/starscrap.htm TRC's Starlite Scrapbook]
** [[History and Evolution of the Coursemarker Gimmick Rallye]] [http://old.therallyeclub.org/pdf/History%20and%20Evolution.pdf original PDF version], 91kB)
** [[Coursemarker Gimmick Rallyes: A Blast from the Past]] [http://old.therallyeclub.org/rallyes/2004-08-30-Article-Blast_from_Past.pdf original PDF version], 94kB)
** [[Sports Car Rally Handbook: Gimmick Rallies|The Sports Car Rally Handbook: Gimmick Rallies]]
** [[Sports Car Rallies, Trials, and Gymkhanas: Gimmick Rallies]]
** [[Guide to Rallying: Gimmick Rallies|A Guide to Rallying: Gimmick Rallies]]
** [[Rally Notes: Variations on the Theme]]
** [[Art of the Gimmick Rally|The Art of the Gimmick Rally]]

* {{bylaws_link}}

* The text for the [[TRC Gimmick Rallye Evaluation Cards]] for development.

== Rallyemaster Resources ==

The following are intended to aid rallyemasters in preparation for their events.

=== To Help Write Rallyes ===
* [[Sample General Instructions (A-B)]]
* [[Sample General Instructions (CM)]]
* [[Sample General Instructions (Q-A)]]
* [http://www.paloaltoonline.com/neighborhoods/ Maps showing neighborhood names]. (We mark our internal rallye calendar with neighborhoods to avoid rallyes close in time and in space.)
=== To Prepare for Finish ===
* [http://old.therallyeclub.org/pdf/Award%20and%20Par%20Plaque%20Process.pdf Award and Par Plaque Process] (PDF, 36kB)
* [http://old.therallyeclub.org/pdf/scoring%20program%20precheck.pdf Scoring Program] (PDF, 52kB)
=== To Prepare a Flyer ===
* [http://old.therallyeclub.org/rm/Flyer_Template.ppt Flyer template] (MS PowerPoint, 324kB)
* [http://old.therallyeclub.org/rm/WhatIsARallye.pdf What is a rallye?] (PDF, 112kB)
* Maps to Larry's (our former Start Location):
** [http://old.therallyeclub.org/rm/Start_map.jpg Map 1] (1105x970 JPEG, 470kB)
** [http://old.therallyeclub.org/rm/Start_map2.gif Map 2] (505x465 GIF, 9KB)
** [http://old.therallyeclub.org/rm/Start_map2.jpg Map 3] (532x300 JPEG, 19kB)
* [http://old.therallyeclub.org/rm/larry.gif Larry's Autoworks logo] (228x82 GIF, 3kB)
* [http://old.therallyeclub.org/rm/cp.gif Checkpoint] (103x132 GIF, 2kB)
* TRC Logo:
** [http://old.therallyeclub.org/rm/trc.gif Logo 1] (449x576 GIF, 6kB)
** [http://old.therallyeclub.org/rm/trc2.gif Logo 2] (1012x1298 GIF, 45kB)
** [http://old.therallyeclub.org/rm/trc3.gif Logo 3] (115x215 GIF, 4kB)
** [http://old.therallyeclub.org/rm/trctile.GIF Logo 4] (385x426 GIF, 14kB)
** [http://old.therallyeclub.org/rm/trctile.png Logo 5] (385x426 PNG, 25kB)

== Rallye Publicity Resources ==

* [[User:Dean|Dean Stanton]] has [[Business Cards|TRC business cards]] with information about TRC's gimmick rallyes, and the URL of our web site.

* [[User:Darin|Darin McGrew]], [[User:RicGoldman|Ric Goldman]], and others maintain TRC's [http://www.facebook.com/home.php#/group.php?gid=34328642239 Facebook group].

* [[Gimmick Rallye Slogans]] might be useful for a flyer or publicity item (mug, T-shirt). Add your ideas to the list!

* [[Gimmick Rallye Descriptions]] is a collection of brief descriptions of what a rallye is, such as might appear on a flyer or in a rallye announcement.

* List of places to [[Advertise]] upcoming rallyes.

== Other Resources ==

* [http://www.dmv.ca.gov/pubs/vctop/vc/vc.htm California Vehicle Code]
* [http://www.dmv.ca.gov/pubs/hdbk/driver_handbook_toc.htm California Driver Handbook]

Gimmick Rallye Timeline

2024-06-20T23:41:16Z

Dean: Finished correction

Though this checklist is worded the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the [[Rallyemaster Handbook]].

== Before the Rallye ==

=== 9 months prior ===

* Sign up to write a rallye
* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://lists.therallyeclub.org/listinfo.cgi/trc-rm-therallyeclub.org the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.
* Try to assure no major (traffic-causing) events will occur along the route. Check that [https://www.mountainviewamphitheater.com/events/ Shoreline Amphitheater] will not have an event on rallye night if you are going anywhere near it.
* Continue writing rallye.
* If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve rooms only 1-3pm, 3-5pm, 5-7pm, or 7-9pm or 9-11pm. This means that best rallye finishes are 2, 4, 6, 8, and 10 PM, though 2-3pm, 4-5pm, and 8-9pm should not be heavy traffic times to precede your reservation. Reserve the room by calling their toll free San Jose reservation line '''1-866-642-8950''' (before publishing a flyer, if it specifies the finish location, rather than a generic "local pizza parlor" or "local restaurant").
** Ask them to reserve the large rooms ("rooms 3 and 4").
** Tell them this is for "The Rallye Club" and our reputation should keep them from requiring a $50 or more deposit (actually, a minimum purchase amount).
** Remind them that managers Butch and Eric grant us a 10% discount (because we bring about 50 people).
If a rallye is ever cancelled, we need to assure our reservation is, too. It costs $200 to reserve the room for an extra 2-hour time slot, and reserving an extra slot using a different name is forbidden by their contract.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.
* Decide if you will create your own rallye announcement web page or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Send mail to <[mailto:webmaster@therallyeclub.org webmaster]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
* Finish writing rallye
* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* [[Awards and Par Plaques for TRC Rallyes|Order Par Plaques & Awards]] (optional).
* Arrange checkpoint workers, if needed.
* Assure that the Insurance Chair knows, at least 3 weeks before the rallye:
** The name and type of rallye
** Its date and start time.
: (Telling the board 2 months prior is the easy way to communicate this info.)

=== 2 weeks prior ===

* Prepare checkpoint crew instructions.
* Obtain [[TRC Equipment|equipment]] (marker parkers).
** If you are using signs (e.g., [[http://www.therallyeclub.org/wiki/Coursemarker_Guidelines CMs]) and have never done so before, get a lesson in using the "marker parker" tools to erect and remove signs using the techniques you will use.
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact [[Finish Location|Finish location]] (San Jose Round Table gives us a 10% discount. Ask for it, and then mention it in your final traverse or at the end of your GIs.)
* Devise a map and RIs for your "rallye school" for beginners.
** For a CM rallye:
*** assure the SUPP/SI page has what you need for the school. (This is trivial if the map is a piece of the actual rallye.)
*** If you want to change a SUPP or SI, be ''positive'' it isn't also used by another CM that needs the original.

=== 1 week prior ===

* Conduct final pre-check.
* Double check the critique is up-to-date and correct. Examples
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** For a CM rallye, assure that no letter(s) inadvertently are repeated.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Confirm workers.
* Email preliminary GIs to the {{webmaster}} so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

=== 3 days prior ===
* Send your materials for [[Printing for TRC Rallyes|printing]] if you're having TRC handle it.
* If you're printing, print 20 extra registration packets (without score sheets) for back seat passengers.
* Give or email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Also your critique (or all your materials), so they understand how the gimmicks work or are scored.
* Gather ideas for SIs you might post at the start:
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that have more traffic or some other concern.
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

=== 1 day prior ===
* [[Police Notification|Notify the police]] of rallye cities (or county sheriff) that the rallye is tomorrow.
* Send email with electronic copies of the rallye materials.
** If the registration workers are competing in the rallye, then they will need PDF copies. This allows them to spend two hours plus driving the rallye before registration opens, to make up for the two hours plus they lose working registration (counting driving from the course to the start, setting up, packing up, and returning to the course). You may want to mention when you expect the course markers (if used) should be erected for the first portion of the course and what rallye portion(s) should not be attempted until the checkpoint is staffed.
** If Michelle McGrew <[mailto:michelle@TheRallyeClub.org michelle@TheRallyeClub.org]> is competing in the rallye, then she will need plain text soft copies.
* Obtain the password for TRC's [[Twitter]] account
** Test your ability to send a rallye day notice by sending a night-before or day-of reminder (advertisement).

== The Day of the Rallye ==

=== Before the start opens ===

* First thing (or the night before), E-mail a registration packet to the one staffing your registration table, so he/she/they can start the rallye before the start opens, to compensate for leaving the start after the start closes. Tell him/her/them if a CP will change things, if necessary. Do not send the critique or CP worker instructions, as that would be an unfair competition advantage.
* Post signs, if used.
* Call Finish location and remind them, but not during their lunch rush. (If finishing at the San Jose Round Table, remind the manager of our discount so he or she can check into it before our rallyists arrive asking for it.)
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

=== At the start ===

* Arrive at Start 15 minutes before opening.
* Check with Registrar. Let them know any special instructions for giving out packets
* Instruct workers (checkpoint, registration).
* Start answering rallyists' questions.
* Do Q&A session and rallye school

=== After the start closes ===

* Remove all posted material at the start
* Drive route: check posted signs & check in with CP workers

=== During the Rallye ===

* You will get questions in person at the start (and perhaps at the checkpoint).
* You will also get phone calls from confused rallyists.

=== At the finish ===

* If you have a finish reservation at the San Jose Round Table, someone must arrive and claim it within 15 minutes of its start time.
* Arrive at the Finish at least 15 minutes prior to Finish opening
* Display flyers, evaluation sheets, and protest forms.
* Setup scoreboard (whiteboard or computer cabled to the TV's HDMI input).
* Answer rallyists' questions.
* Collect score sheets and give Critiques and Eval forms.
* Begin scoring.
* Update scoreboard.

=== After finish closes ===

* Start marking score sheets as late.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.
* Announce that deadline for protests is coming (e.g., 10 minutes before and 5 minutes before).
* Give any extra registration packets and critiques to the treasurer (or registrar) to sell.
* Re-score score sheets as necessary.
* Post scores adjusted by decided protests (in red).
** State gimmicks given to all rallyists on the score board.
** Be sure to record on the score sheets the score after protests so you need not reconstruct it to publish results.

* Presentation and Announcements (need not be done personally by the RM):
** Announce awards.
** Thank workers and rallyists.
** Announce next month's rallye.
** Announce that additional registration packets and critiques are for sale ($1 for the combo) and any leftover par plaques are for sale ($.50 each).
** We issue any first-timer cars (that finish) a "Welcome to Beginner Class" free rallye coupon.
*** Enter the date, your name as issuer, and their name(s).
** Remind rallyists to please fill in and return their evaluation sheets.
** Someone should issue the RM a free rallye coupon as a thank-you gift (though it isn't signed and active yet).
* Clean-up:
** Give the start box keeper any unclaimed awards.
** Give the start box keeper any extra registration packets and critiques.
** Give the start box keeper the flyer rack.
** Give the whiteboard, stand, and markers to TRC's [[TRC Board Structure|Equipment Chair]].
** Give the checkpoint signs (and any other TRC signs used) to TRC's [[TRC Board Structure|Equipment Chair]].

== After Rallye ==

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.
* Remove all rallye signs, if used

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

* '''New:''' Email a soft copy of the whole rallye to the webmaster for the club archive.
** The club archive will be made available to someone willing to rethrow someday, but not to rallyists in general.
** We prefer editable copies and PDFs, if possible. Include Registration Pack, CMs or other signs, Critique, and any maps (e.g., where to post CMs).

=== Before the next TRC Business Meeting ===

* Add those who gave their email address and checked interest in TRC Events to the [http://lists.therallyeclub.org/listinfo.cgi/trc-events-therallyeclub.org trc-events mailing list], if willing.

* Return TRC rallye equipment (checkpoint signs, scoreboards, marker parker) to the [[TRC Board Structure|Equipment Chair]], typically at the next business meeting.

* Give score sheets to [[TRC_Board_Structure#AppointedPositions|TRC's Database Chair]] to add to the database (and mailing list, if necessary).

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]
* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].
* Start planning next rallye.

Gimmick Rallye Timeline

2024-06-20T23:40:32Z

Dean: Corrected links in /* 4 months prior */

Though this checklist is worded the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the [[Rallyemaster Handbook]].

== Before the Rallye ==

=== 9 months prior ===

* Sign up to write a rallye
* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://lists.therallyeclub.org/listinfo.cgi/trc-rm-therallyeclub.org the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.
* Try to assure no major (traffic-causing) events will occur along the route. Check that [https://www.mountainviewamphitheater.com/events/ Shoreline Amphitheater] will not have an event on rallye night if you are going anywhere near it.
* Continue writing rallye.
* If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve rooms only 1-3pm, 3-5pm, 5-7pm, or 7-9pm or 9-11pm. This means that best rallye finishes are 2, 4, 6, 8, and 10 PM, though 2-3pm, 4-5pm, and 8-9pm should not be heavy traffic times to precede your reservation. Reserve the room by calling their toll free San Jose reservation line '''1-866-642-8950''' (before publishing a flyer, if it specifies the finish location, rather than a generic "local pizza parlor" or "local restaurant").
** Ask them to reserve the large rooms ("rooms 3 and 4").
** Tell them this is for "The Rallye Club" and our reputation should keep them from requiring a $50 or more deposit (actually, a minimum purchase amount).
** Remind them that managers Butch and Eric grant us a 10% discount (because we bring about 50 people).
If a rallye is ever cancelled, we need to assure our reservation is, too. It costs $200 to reserve the room for an extra 2-hour time slot, and reserving an extra slot using a different name is forbidden by their contract.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.
* Decide if you will create your own rallye announcement web page or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Send mail to [[user:steve|Steve Watt]] <[mailto:webmaster@therallyeclub.org webmaster]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
* Finish writing rallye
* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* [[Awards and Par Plaques for TRC Rallyes|Order Par Plaques & Awards]] (optional).
* Arrange checkpoint workers, if needed.
* Assure that the Insurance Chair knows, at least 3 weeks before the rallye:
** The name and type of rallye
** Its date and start time.
: (Telling the board 2 months prior is the easy way to communicate this info.)

=== 2 weeks prior ===

* Prepare checkpoint crew instructions.
* Obtain [[TRC Equipment|equipment]] (marker parkers).
** If you are using signs (e.g., [[http://www.therallyeclub.org/wiki/Coursemarker_Guidelines CMs]) and have never done so before, get a lesson in using the "marker parker" tools to erect and remove signs using the techniques you will use.
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact [[Finish Location|Finish location]] (San Jose Round Table gives us a 10% discount. Ask for it, and then mention it in your final traverse or at the end of your GIs.)
* Devise a map and RIs for your "rallye school" for beginners.
** For a CM rallye:
*** assure the SUPP/SI page has what you need for the school. (This is trivial if the map is a piece of the actual rallye.)
*** If you want to change a SUPP or SI, be ''positive'' it isn't also used by another CM that needs the original.

=== 1 week prior ===

* Conduct final pre-check.
* Double check the critique is up-to-date and correct. Examples
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** For a CM rallye, assure that no letter(s) inadvertently are repeated.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Confirm workers.
* Email preliminary GIs to the {{webmaster}} so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

=== 3 days prior ===
* Send your materials for [[Printing for TRC Rallyes|printing]] if you're having TRC handle it.
* If you're printing, print 20 extra registration packets (without score sheets) for back seat passengers.
* Give or email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Also your critique (or all your materials), so they understand how the gimmicks work or are scored.
* Gather ideas for SIs you might post at the start:
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that have more traffic or some other concern.
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

=== 1 day prior ===
* [[Police Notification|Notify the police]] of rallye cities (or county sheriff) that the rallye is tomorrow.
* Send email with electronic copies of the rallye materials.
** If the registration workers are competing in the rallye, then they will need PDF copies. This allows them to spend two hours plus driving the rallye before registration opens, to make up for the two hours plus they lose working registration (counting driving from the course to the start, setting up, packing up, and returning to the course). You may want to mention when you expect the course markers (if used) should be erected for the first portion of the course and what rallye portion(s) should not be attempted until the checkpoint is staffed.
** If Michelle McGrew <[mailto:michelle@TheRallyeClub.org michelle@TheRallyeClub.org]> is competing in the rallye, then she will need plain text soft copies.
* Obtain the password for TRC's [[Twitter]] account
** Test your ability to send a rallye day notice by sending a night-before or day-of reminder (advertisement).

== The Day of the Rallye ==

=== Before the start opens ===

* First thing (or the night before), E-mail a registration packet to the one staffing your registration table, so he/she/they can start the rallye before the start opens, to compensate for leaving the start after the start closes. Tell him/her/them if a CP will change things, if necessary. Do not send the critique or CP worker instructions, as that would be an unfair competition advantage.
* Post signs, if used.
* Call Finish location and remind them, but not during their lunch rush. (If finishing at the San Jose Round Table, remind the manager of our discount so he or she can check into it before our rallyists arrive asking for it.)
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

=== At the start ===

* Arrive at Start 15 minutes before opening.
* Check with Registrar. Let them know any special instructions for giving out packets
* Instruct workers (checkpoint, registration).
* Start answering rallyists' questions.
* Do Q&A session and rallye school

=== After the start closes ===

* Remove all posted material at the start
* Drive route: check posted signs & check in with CP workers

=== During the Rallye ===

* You will get questions in person at the start (and perhaps at the checkpoint).
* You will also get phone calls from confused rallyists.

=== At the finish ===

* If you have a finish reservation at the San Jose Round Table, someone must arrive and claim it within 15 minutes of its start time.
* Arrive at the Finish at least 15 minutes prior to Finish opening
* Display flyers, evaluation sheets, and protest forms.
* Setup scoreboard (whiteboard or computer cabled to the TV's HDMI input).
* Answer rallyists' questions.
* Collect score sheets and give Critiques and Eval forms.
* Begin scoring.
* Update scoreboard.

=== After finish closes ===

* Start marking score sheets as late.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.
* Announce that deadline for protests is coming (e.g., 10 minutes before and 5 minutes before).
* Give any extra registration packets and critiques to the treasurer (or registrar) to sell.
* Re-score score sheets as necessary.
* Post scores adjusted by decided protests (in red).
** State gimmicks given to all rallyists on the score board.
** Be sure to record on the score sheets the score after protests so you need not reconstruct it to publish results.

* Presentation and Announcements (need not be done personally by the RM):
** Announce awards.
** Thank workers and rallyists.
** Announce next month's rallye.
** Announce that additional registration packets and critiques are for sale ($1 for the combo) and any leftover par plaques are for sale ($.50 each).
** We issue any first-timer cars (that finish) a "Welcome to Beginner Class" free rallye coupon.
*** Enter the date, your name as issuer, and their name(s).
** Remind rallyists to please fill in and return their evaluation sheets.
** Someone should issue the RM a free rallye coupon as a thank-you gift (though it isn't signed and active yet).
* Clean-up:
** Give the start box keeper any unclaimed awards.
** Give the start box keeper any extra registration packets and critiques.
** Give the start box keeper the flyer rack.
** Give the whiteboard, stand, and markers to TRC's [[TRC Board Structure|Equipment Chair]].
** Give the checkpoint signs (and any other TRC signs used) to TRC's [[TRC Board Structure|Equipment Chair]].

== After Rallye ==

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.
* Remove all rallye signs, if used

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

* '''New:''' Email a soft copy of the whole rallye to the webmaster for the club archive.
** The club archive will be made available to someone willing to rethrow someday, but not to rallyists in general.
** We prefer editable copies and PDFs, if possible. Include Registration Pack, CMs or other signs, Critique, and any maps (e.g., where to post CMs).

=== Before the next TRC Business Meeting ===

* Add those who gave their email address and checked interest in TRC Events to the [http://lists.therallyeclub.org/listinfo.cgi/trc-events-therallyeclub.org trc-events mailing list], if willing.

* Return TRC rallye equipment (checkpoint signs, scoreboards, marker parker) to the [[TRC Board Structure|Equipment Chair]], typically at the next business meeting.

* Give score sheets to [[TRC_Board_Structure#AppointedPositions|TRC's Database Chair]] to add to the database (and mailing list, if necessary).

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]
* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].
* Start planning next rallye.

Gimmick Rallye Timeline

2024-06-20T23:37:56Z

Dean: Corrected links

Though this checklist is worded the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the [[Rallyemaster Handbook]].

== Before the Rallye ==

=== 9 months prior ===

* Sign up to write a rallye
* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://lists.therallyeclub.org/listinfo.cgi/trc-rm-therallyeclub.org the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.
* Try to assure no major (traffic-causing) events will occur along the route. Check that [https://www.mountainviewamphitheater.com/events/ Shoreline Amphitheater] will not have an event on rallye night if you are going anywhere near it.
* Continue writing rallye.
* If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve rooms only 1-3pm, 3-5pm, 5-7pm, or 7-9pm or 9-11pm. This means that best rallye finishes are 2, 4, 6, 8, and 10 PM, though 2-3pm, 4-5pm, and 8-9pm should not be heavy traffic times to precede your reservation. Reserve the room by calling their toll free San Jose reservation line '''1-866-642-8950''' (before publishing a flyer, if it specifies the finish location, rather than a generic "local pizza parlor" or "local restaurant").
** Ask them to reserve the large rooms ("rooms 3 and 4").
** Tell them this is for "The Rallye Club" and our reputation should keep them from requiring a $50 or more deposit (actually, a minimum purchase amount).
** Remind them that managers Butch and Eric grant us a 10% discount (because we bring about 50 people).
If a rallye is ever cancelled, we need to assure our reservation is, too. It costs $200 to reserve the room for an extra 2-hour time slot, and reserving an extra slot using a different name is forbidden by their contract.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.
* Decide if you will create your own rallye announcement web page or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Send mail to [[user:steve|Steve Watt]] <[mailto:steve@watt.com steve@watt.com]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
* Finish writing rallye
* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* [[Awards and Par Plaques for TRC Rallyes|Order Par Plaques & Awards]] (optional).
* Arrange checkpoint workers, if needed.
* Assure that the Insurance Chair knows, at least 3 weeks before the rallye:
** The name and type of rallye
** Its date and start time.
: (Telling the board 2 months prior is the easy way to communicate this info.)

=== 2 weeks prior ===

* Prepare checkpoint crew instructions.
* Obtain [[TRC Equipment|equipment]] (marker parkers).
** If you are using signs (e.g., [[http://www.therallyeclub.org/wiki/Coursemarker_Guidelines CMs]) and have never done so before, get a lesson in using the "marker parker" tools to erect and remove signs using the techniques you will use.
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact [[Finish Location|Finish location]] (San Jose Round Table gives us a 10% discount. Ask for it, and then mention it in your final traverse or at the end of your GIs.)
* Devise a map and RIs for your "rallye school" for beginners.
** For a CM rallye:
*** assure the SUPP/SI page has what you need for the school. (This is trivial if the map is a piece of the actual rallye.)
*** If you want to change a SUPP or SI, be ''positive'' it isn't also used by another CM that needs the original.

=== 1 week prior ===

* Conduct final pre-check.
* Double check the critique is up-to-date and correct. Examples
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** For a CM rallye, assure that no letter(s) inadvertently are repeated.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Confirm workers.
* Email preliminary GIs to the {{webmaster}} so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

=== 3 days prior ===
* Send your materials for [[Printing for TRC Rallyes|printing]] if you're having TRC handle it.
* If you're printing, print 20 extra registration packets (without score sheets) for back seat passengers.
* Give or email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Also your critique (or all your materials), so they understand how the gimmicks work or are scored.
* Gather ideas for SIs you might post at the start:
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that have more traffic or some other concern.
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

=== 1 day prior ===
* [[Police Notification|Notify the police]] of rallye cities (or county sheriff) that the rallye is tomorrow.
* Send email with electronic copies of the rallye materials.
** If the registration workers are competing in the rallye, then they will need PDF copies. This allows them to spend two hours plus driving the rallye before registration opens, to make up for the two hours plus they lose working registration (counting driving from the course to the start, setting up, packing up, and returning to the course). You may want to mention when you expect the course markers (if used) should be erected for the first portion of the course and what rallye portion(s) should not be attempted until the checkpoint is staffed.
** If Michelle McGrew <[mailto:michelle@TheRallyeClub.org michelle@TheRallyeClub.org]> is competing in the rallye, then she will need plain text soft copies.
* Obtain the password for TRC's [[Twitter]] account
** Test your ability to send a rallye day notice by sending a night-before or day-of reminder (advertisement).

== The Day of the Rallye ==

=== Before the start opens ===

* First thing (or the night before), E-mail a registration packet to the one staffing your registration table, so he/she/they can start the rallye before the start opens, to compensate for leaving the start after the start closes. Tell him/her/them if a CP will change things, if necessary. Do not send the critique or CP worker instructions, as that would be an unfair competition advantage.
* Post signs, if used.
* Call Finish location and remind them, but not during their lunch rush. (If finishing at the San Jose Round Table, remind the manager of our discount so he or she can check into it before our rallyists arrive asking for it.)
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

=== At the start ===

* Arrive at Start 15 minutes before opening.
* Check with Registrar. Let them know any special instructions for giving out packets
* Instruct workers (checkpoint, registration).
* Start answering rallyists' questions.
* Do Q&A session and rallye school

=== After the start closes ===

* Remove all posted material at the start
* Drive route: check posted signs & check in with CP workers

=== During the Rallye ===

* You will get questions in person at the start (and perhaps at the checkpoint).
* You will also get phone calls from confused rallyists.

=== At the finish ===

* If you have a finish reservation at the San Jose Round Table, someone must arrive and claim it within 15 minutes of its start time.
* Arrive at the Finish at least 15 minutes prior to Finish opening
* Display flyers, evaluation sheets, and protest forms.
* Setup scoreboard (whiteboard or computer cabled to the TV's HDMI input).
* Answer rallyists' questions.
* Collect score sheets and give Critiques and Eval forms.
* Begin scoring.
* Update scoreboard.

=== After finish closes ===

* Start marking score sheets as late.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.
* Announce that deadline for protests is coming (e.g., 10 minutes before and 5 minutes before).
* Give any extra registration packets and critiques to the treasurer (or registrar) to sell.
* Re-score score sheets as necessary.
* Post scores adjusted by decided protests (in red).
** State gimmicks given to all rallyists on the score board.
** Be sure to record on the score sheets the score after protests so you need not reconstruct it to publish results.

* Presentation and Announcements (need not be done personally by the RM):
** Announce awards.
** Thank workers and rallyists.
** Announce next month's rallye.
** Announce that additional registration packets and critiques are for sale ($1 for the combo) and any leftover par plaques are for sale ($.50 each).
** We issue any first-timer cars (that finish) a "Welcome to Beginner Class" free rallye coupon.
*** Enter the date, your name as issuer, and their name(s).
** Remind rallyists to please fill in and return their evaluation sheets.
** Someone should issue the RM a free rallye coupon as a thank-you gift (though it isn't signed and active yet).
* Clean-up:
** Give the start box keeper any unclaimed awards.
** Give the start box keeper any extra registration packets and critiques.
** Give the start box keeper the flyer rack.
** Give the whiteboard, stand, and markers to TRC's [[TRC Board Structure|Equipment Chair]].
** Give the checkpoint signs (and any other TRC signs used) to TRC's [[TRC Board Structure|Equipment Chair]].

== After Rallye ==

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.
* Remove all rallye signs, if used

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

* '''New:''' Email a soft copy of the whole rallye to the webmaster for the club archive.
** The club archive will be made available to someone willing to rethrow someday, but not to rallyists in general.
** We prefer editable copies and PDFs, if possible. Include Registration Pack, CMs or other signs, Critique, and any maps (e.g., where to post CMs).

=== Before the next TRC Business Meeting ===

* Add those who gave their email address and checked interest in TRC Events to the [http://lists.therallyeclub.org/listinfo.cgi/trc-events-therallyeclub.org trc-events mailing list], if willing.

* Return TRC rallye equipment (checkpoint signs, scoreboards, marker parker) to the [[TRC Board Structure|Equipment Chair]], typically at the next business meeting.

* Give score sheets to [[TRC_Board_Structure#AppointedPositions|TRC's Database Chair]] to add to the database (and mailing list, if necessary).

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]
* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].
* Start planning next rallye.

Coursemarker Guidelines

2024-06-20T23:35:10Z

Dean: Corrected links.

== Rallye Preparation ==
During preparation (writing) of the rallye, as you drive the route, select exactly which poles will be used for CMs.
It matters a lot whether the CM will be beyond an intersection or not, as the SUPP (or SI) may need to refer to the
1st OPP or the 2nd OPP. But some rallyists will neglect to count the intersection "at" the CM anyway.

Consider whether the pole will be lit by a street light (generally a good thing at night),
whether it is obscured by trees or other landscaping (generally a bad thing),
and from which directions the coursemarker will be visible.
Coursemarkers should be visible when driving by (of course), but usually not visible from the other side
(telegraphs its existence) or from the intersection at which a decision should be made.
Normally, a rallyist should have to decide what to do before seeing the CM(s).
Although sometimes, negative CMs are left more visible to sucker rallyists (a "big, juicy" CM).

Note that some types of poles are known to cause problems.
It may be best to avoid using neighborhoods with these kinds of poles:
* concrete poles, which make it difficult to attach coursemarkers reliably, though [[#Boards_and_Bungees_.28for_any_pole_without_obstructions.29|bungees]] can be made to work
* light poles with the light straight up above the pole (rather than offset from the pole by a horizontal support), because at night the light will be so bright that the nearby coursemarker won't be easily read. Of course they are fine during full daylight.

Record what kind of pole it is, so you know how you'll need to attach the coursemarker,
so the CM can be prepared before your arrival at the pole.

== Making Coursemarkers ==

=== Page Size and Layout ===
TRC coursemarkers are normally printed on 8½ × 11-inch card stock.
You may wish to trim CMs to make them narrower.
Narrower CMs are less visible from the back of the pole,
and they may blow down less often in storms because they catch less of the wind.
If you trim some, but not all, of your CMs, then clarify in the GIs that a narrower or wider CM is not a gimmick.
Trained to be suspicous, rallyists will question any deviation from the sample CM(s) at the start.

Use a laser printer.
Coursemarkers printed on inkjet printers become illegible when they get wet and the ink runs.

Set the font size "huge".
Something in the range of 300 points is a good starting place, but then you'll need to tweak because the best font size varies with the font.
(A standard 8½ × 11-inch page is 612 × 792 points.)
Get as large as you can.
Most people don't realize how large street signs really are.

Set the margins very small, and be prepared to fiddle with the paragraph/line spacing.
Adjusting the letter spacing can help make double letters (especially "VV") easier to read.

=== Font Choices ===

Feel free to play around and come up with thematic fonts on your CMs.
It will add a nice touch.
Some important criteria are:
* Legible at a distance
** Wide stroke helps
** Serif fonts may help
** Busy display fonts (e.g., Old English) are hard to read
* Double-letters (especially WW, MM, OO, etc.) fit the page width
* Similar letters/numbers are easily differentiated
** 1, I and J (serif fonts may help)
** 0, O and Q
** VV and W (an extra space in "V V" helps, but shouldn't be necessary)

These fonts have worked well:
* Swiss 721 BT
* Goudy Extra Bold
* OCR-A Extended
* Copperplate

These fonts have worked OK, but not great:
* New Century Schoolbook (strokes are too light, VV runs into W space)
* Helvetica (strokes again too light, no serifs make distinguishing some letters harder)
* Helvetica Narrow Bold (VV and II look better with a space between the letters, I has no serifs and could be a 1; however WW fits the page even at 360pt)
* Comic Sans (some characters came out funny, but I don't remember what)

Some fonts that give trouble:
* Gill Sans (1, I indistinguishable in some larger sizes)
* Arial (ditto)
* Various weird titling fonts for various reasons

=== Open Office Spreadsheet ===

Using StarOffice or free [http://www.openoffice.org/ OpenOffice software] or similar [www.libreoffice.org LibreOffice]
[[User:Dean|Dean]] used an OpenDocument Spreadsheet (ODS) file with two columns:
one for the the letters and one for the numbers.
Both were in 96-point (the largest available) bold
and both used Vertical orientation Middle,
and both used text direction 90 degrees (so V looked like >).
The letters used Horizontal orientation right.
The numbers used Horizontal orientation left.
Ideally, the CMs are produced in marker visitation order.

Dean then set the Page Format (Sheet Tab) to
Scale choice "reduce/enlarge printout" at the maximum
size that fit on the page (about 300%).
Enabling View->Page Break Preview allows easy confirmation
that only one marker will print on each page.

=== Open Office Text Document ===

Using free [http://www.openoffice.org/ OpenOffice software],
[[User:Darin|Darin]] used an OpenDocument Text (ODT) file.
He centered everything horizontally, set the font to Arial Narrow, bold, and 360pt (5in),
and then set the Line Spacing
(right-click > Paragraph... > Indents & Spacing) to Proportional of 90%.
He then used a paper cutter to trim ¾" off each side of the CMs,
making them 1½" narrower overall.

The line breaks and page breaks may work out automatically,
so the letter(s) are above the number on each page.
Or you may need to insert a few newlines to keep single letters and single-digit numbers from ending up on the same line, which throws off the breaks for later CMs.

=== Alternatives ===
Before laser printers, TRC coursemarkers used paper plates.
Lettering was applied by hand using permanent markers.
Markers were used with stencils to avoid problems with illegible handwriting.
Using paper plates still works, and gives a rallye a "retro" feeling.

Other theme-related designs (e.g., giant playing cards) can work, too.

=== Reflective Tape ===
By TRC convention, every rallye-posted sign includes reflective tape.
The reflective tape on coursemarkers is usually red, but other colors are available.
Note that some rallyemasters find that in neighborhoods with yellow street lights, white or yellow reflective tape shows up better than blue or red reflective tape.

If the [[Sample General Instructions (CM)|General Instructions]] specify that coursemarkers must have red reflective tape, then other colors of reflective tape could be a gimmick.

If the rallye will be run entirely during the day, TRC's board might waive this requirement upon request. (TRC has a supply of reflective tape, typically restocked from [http://www.gemplers.com/ Gemplers].)

== Posting Coursemarkers ==
Before the rallye, the rallyemaster drives the route erecting all the CMs,
often with an assistant.
It is helpful to have a list of CMs in visitation order,
which typically differs a bit from rallye (critique) order.
When the RM has an assistant,
the non-driver normally prepares the markers for posting
(e.g., applying loops of duct tape to the back of the marker)
prior to arriving at the pole.
Using the list of pole types, the non-driver can avoid taping CMs destined for wooden poles, as they are easily stapled.
You'll want a hat with a brim, because installing or removing most of the CMs requires looking up into the sun!

=== Staples (wooden poles) ===
{|align="right"
|-valign="top"
|
[[Image:CM- Ready to Staple.jpg|thumb|right|A coursemarker ready to staple to a wooden pole.]]
|
[[Image:CM- Stapling to Pole.jpg|thumb|right|Stapling a coursemarker to a wooden pole.]]
|}
On a wooden pole, staple the marker using a an extension pole with a staple hammer tacker secured to the end.
There is a small piece of metal strap that can hold the marker during stapling,
although some prefer to stick the marker to the pole with a small loop of duct tape first, and then staple it.
Stapling requires a forceful blow with the staple hammer tacker,
which can make it difficult to simultaneously accurately place the marker (especially when it's windy).

Stapled coursemarkers can be removed easily with an extension pole with a dandelion weeder secured to the end.
Get the business end of the weeder under the staples and pry them out.
 

=== Duct Tape Loops (most metal poles) ===
{|align="right"
|-valign="top"
|
[[Image:CM- Duct Tape Loops.jpg|thumb|right|Loops of duct tape applied to the back of a coursemarker.]]
|
[[Image:CM- Taping to Pole.jpg|thumb|right|Sticking a coursemarker with duct tape loops to a pole.]]
|}
On most metal poles, you can use duct tape loops on the back of the marker.
Use an extension pole with a paint roller secured to the end.

To ease both placement and later removal of the marker,
orient the tape loops so the open ends are at the top and bottom.
To ease later removal of the marker,
orient the tape loops so the side where the ends join to form the loop is away from the marker (towards the pole).

The paint roller tool will have a metal strap attached in front of the roller,
or the paint roller will be screwed onto the pole with the dandelion weeder.
Orient the marker with the tape loops away from the roller,
and with the metal strap or the dandelion weeder going through a tape loop in the center of the marker.

Stick the marker in the correct place, adjusting the angle a little if necessary.
Then turn the marker parker around and use the paint roller to press the CM firmly against the pole.
Work from the center out or from one side to the other, so the CM lies flat against the pole.

The dual-roller tool makes it easier to press the markers.
The gap between the rollers helps keep the tool centered on the pole,
rather than slipping to the side of the pole, as the single-roller does.

Taped coursemarkers can be removed easily with an extension pole with a dandelion weeder secured to the end.
Slide the weeder behind the coursemarker, through the loops of duct tape, and pull the marker off the pole.

[[User:Darin|Darin]] has wrapped an old towel around the end of an extension pole, and used it to wipe dust/dirt/rain off the utility pole before attempting to stick the marker.
Another (untested) alternative might be to use a '''dry''' sponge mop.

Duct tape loops are usually unreliable on concrete poles.
If you try using duct tape on concrete poles anyway, then cover the entire back of the coursemarker with loops of duct tape.
Press the coursemarker against the pole with the roller only once;
repeated rolling seems to work the duct tape loose, rather than sticking it more firmly.
Then check the CM after mounting all the other CMs, and make sure (with equipment to handle a failure) to recheck the CM at the start of the rallye.
It may help to have the duct tape loops run in alternate directions; horizontally at top and bottom, and vertically in the center.

Note that the quality of the duct tape will make a big difference.
The adhesives in cheap duct tape don't hold coursemarkers as securely as the adhesives in good duct tape.
The adhesives also deteriorate with age, so it probably isn't worth using that roll of duct tape that's been sitting in your garage for a decade or two.
A new roll of good duct tape is cheap insurance against problems with coursemarkers coming down during the rallye.

We have had good results with the following brands of duct tape:
* Gorilla Tape (strong, and sticks to everything)

We have had poor results with the following brands of duct tape:
* Nashua (sticks well to itself, but not to CM or to pole)
 

=== Cable Ties (metal or concrete poles) ===
[[Image:CM- Cable Ties.jpg|thumb|right|A coursemarker secured to a pole with cable ties.]]
On metal or concrete poles,
you can wrap a long [[Wikipedia:cable tie|cable tie]] (aka "zip tie") around both the CM and the pole.
This technique is extremely secure.

[[User:Darin|Darin]] sets up a ladder next to the pole,
sticks the marker to the pole with a small loop of duct tape,
and then wraps the cable tie around the marker and pole.

This technique is much faster with a vehicle that is big enough to carry a ladder.
You'll spend time getting the ladder in and out of the vehicle,
rather than setting up the coursemarker on the end of a "marker parker" tool.

[[User:Darin|Darin]] usually joins three 11-inch cable ties together, which leaves quite a bit of extra to cut off.
A pair of 14-inch cable ties would be about right.
A single 25-inch cable tie is probably too short, but a 36-inch cable tie would work reliably.

In theory, we might be able to place coursemarkers with cable ties using a tool on an extension pole, rather than a ladder.
Perhaps the cable tie could be looped around the pole at its base,
then raised into place,
and then pulled tight (perhaps with pressure pliers).
No one has developed such a tool, however.
(Suggestions for improved coursemarker tools are welcome!)

Cable-tied coursemarkers can be removed easily with an extension pole with a dandelion weeder secured to the end.
Get the business end of the weeder under the cable tie, angling the weeder towards the tie and away from the pole.
Hit the end of the pole or push it abruptly, and the cable tie will break.
Like a broken rubber band, it will fly away from the side where you break it,
so consider where it might land when you place the weeder.

This technique has the unfortunate side-effect of wrapping the CM around the pole,
and the curved CM surface is harder for rallyists to read.
This effect is reduced if you use a narrow font and trim the sides of the coursemarkers so they are no wider than necessary.
(Darin's CMs are usually trimmed to 7–7½ inches wide).
This effect may be eliminated by stapling the coursemarker to a wooden paint stirrer (or similar inexpensive stick), then securing the stick to the pole with cable ties.

=== Exterior Mounting Tape (metal or concrete poles) ===

[[User:Ckwendt|Cris]] has reported success using
Scotch® Exterior Mounting Tape.

It's difficult to remove the wrapper from this double-sided foam tape,
but you'll develop a workable technique after a little practice.

It's expensive, but you don't need much.
Four small pieces of tape (on each corner) is enough to secure the coursemarker, even on concrete poles.
Cris used a 4-foot wooden ladder to post the markers on poles.

According to Cris, markers can be removed as with loops of duct tape,
but is easier in situations where duct tape sticks to the pole and the CM peels off.

=== Wrapping with Tape (metal or concrete poles) ===

[[User:Darin|Darin]] used this technique before he started using cable ties.
It works reliably in adverse conditions (metal poles wet from rain, strong winds, and cheap duct tape).

Rather than wrap the coursemarker and pole with a zip tie,
wrap a strip of duct tape around the pole at the top of the CM,
and another strip of duct tape around the pole at the bottom of the CM.

Start with a strip of duct tape that is long enough to wrap the entire circumference of the pole with a few inches overlap.
Stick the duct tape to the top of the CM, roughly centered.
Be careful not to obscure the writing on the CM.
Climb the ladder and position the CM.
Wrap one end of the duct tape around the pole, then wrap the other end of the duct tape around the pole and stick it to the first end of the duct tape.
Then use a second strip of duct tape at the bottom of the CM.

Even when the pole is wet and the duct tape won't stick to it, the duct tape should stick to itself.
The duct tape may not stick to the CM material very well either,
but the duct tape will stick to the CM well enough to keep it from sliding out.
If you are posting two CMs on a pole (one facing each direction),
then you can use a longer strip of duct tape and post both CMs at the same time.

Others have used this technique with clear packing tape.
Since it is transparent, it does not obscure the front of the coursemarker.
It is also less visible from the back of the pole.

[[User:Steve|Steve]] has been known to completely wrap clear tape around the pole,
up at the end of the extension poles, using both the parker tool and the ripper.
It's time-consuming, but does work.

Wrapped coursemarkers must be removed the same way they are posted: by climbing a ladder.

This technique has the unfortunate side-effect of wrapping the CM around the pole,
and the curved CM surface is harder for rallyists to read.
This effect is reduced if you use a narrow font and trim the sides of the coursemarkers so they are no wider than necessary.
(Darin's CMs are usually trimmed to 7–7½ inches wide).
This effect may be eliminated by stapling the coursemarker to a wooden paint stirrer (or similar inexpensive stick), then securing the stick to the pole with tape.

=== Boards and Bungees (ideal for any pole without obstructions) ===

[[File:Board_CM_Metal.JPG‎ | frame | alt=coursemarker on board held to metal pole with bungees]]

TRC owns a set of reusable thin plywood boards, about 8 x 10 inches.
You may want to trim your coursemarker to fit within the board.

# Tape or staple a coursemarker to the board. An easy way to do this is to fold excess paper over the edge of the board and tape the paper to the board's back. The CM can be thin paper or thick. Some RMs find a standard stapler (opened up flat) is strong enough to staple into the plywood; others say it is not. Or a "hammer tacker" style stapler will work, though you may need to hammer the staples in a little more.
# Then attach the CM to a pole using small bungees.
The bungee cord and the board "sticking out" to the sides can be visible from the back of the pole.

The boards have holes on the left and right edges for holding the hooks on the ends of a small bungee cord.
On a standard '''metal''' utility pole, you can use a single bungee in the center hooks, put it around the pole and hook the bungee to the holes in the board.

[[File:Y_bungees_on_stone.JPG‎ | frame | alt=Y of two bungees on stone pole | 2 bungees form "sideways Y" for stone pole]]

On a '''stone''' lamp post, only the longest bungees stretch enough to go around the pole, and we didn't have enough of those.
So we made a "sideways Y" by attaching one bungee to the the top and bottom hole on the same side of the board,
and then the other bungee goes from the center of the first bungee, around the stone pole, and to the center hole on the opposite side of the board.
Then, using the marker parker or a similar tool or two, push the board and the bungees up the pole to the desired height.

==== Obstructions ====
If the pole has a '''sign''' on it, you either need to use a ladder to attach the board and bungee above the sign, or you need to fall back to an alternative mounting technology.

=== Coursemarker Posting Technology ===
Periodically, the idea surfaces to manufacture some manner of device for holding CMs to poles.
The basic requirements for such a device make it quite a challenge to design:
* It should work with poles from 8" diameter to about 16", including tapered and scalloped poles
* It should be easily placed and removed
* It should not "walk down" the pole by itself
* The unit must be reasonably cheap
* Preferably reusable (if not reusable, must be < $1 each)

Ideas that have been floated:
* Large over-center spring clamps with rubber inside the clamps and some manner of release mechanism, perhaps requiring a special device for removal.
* A rope and sharp stick design that can be walked up the pole with the marker parker and removable by simply lifting the sharp stick.

Each of these has its advantages and disadvantages, and may have been prototyped at one time or another.

== Removing Coursemarkers ==

Most markers can be removed with the narrow weed puller tool.
Angled away from the pole (to avoid scratching the pole or scraping its paint), you can usually get the weed puller through the center of the duct tape loops, and pry them away from the pole.

The weed puller, angled toward the pole, will probably remove staples and stapled markers.

The cultivator (claw) is the last resort for pulling down reluctant markers.
Some think it works better for quickly removing taped-on markers, as you don't need to get underneath the tape loops at all -- grab the top and yank.

Obviously, TRC wants no markers or shreds of markers left behind as litter, nor loops of tape left stuck to poles.
A disposable box is a good waste receptacle in the car for the paper shreds and duct tape mess.
A garbage bag works well, also.

Gimmick Types

2024-06-20T23:27:09Z

Dean: Corrected link in /* Parallel Signs */

This is not a comprehensive explanation of all gimmicks and their variations. Rather, it's a broad overview of general gimmick types that are common in TRC's gimmick rallyes (most of which are CM or A–B rallyes). It is intended to help rallyemasters write better rallyes. Rallyists may or may not find it helpful.

Most every gimmick has an "equal and opposite" gimmick. In many rallyes, a "forced turn" is not an intersection because you don't have a choice; but an alternative definition of instruction makes it a valid intersection, and what rallyists learned from prior rallyes will not be helpful. See [[#Bandits|Bandits Section]] for more switcharoos.

Please note that there are certain [[Gimmicks That Should Be Avoided]].

== Basic Gimmicks ==

Most of these basic gimmicks are found in almost every TRC gimmick rallye.

=== Misspellings ===

Misspellings will appear in almost any gimmick rallye.
Misspelled street names can be obvious (e.g., "R AT WASHING A TON" at Washington Dr.), or they can be subtle (e.g., "L AT FOREST" at Forrest Ave.).
However, don't limit yourself to misspelled street names.
Be sure to misspell a defined term or two (e.g., "AR AT WALNUT" when "R" is defined, or "L FIRST OOP" when "OPP" is defined).

=== Floating Instructions ===

In addition to following the sequential route instructions, rallyists should also be looking for opportunities to execute various floating instructions.
These floating instructions often remain in effect for an extended length of time (perhaps even the entire rallye).

Many rallyes include a [[Picking a Theme|theme]]-related story in the general instructions, telling rallyists to turn on any street named in the story.
Note instructions typically appear on the RI page and come into effect when the preceding RI is completed, but may remain in effect for quite some time before there is an opportunity to execute them.
Bonus instructions may be more cryptic than Notes, or may come into effect as soon as they are received.
Rallyes often use unusual theme-related names for various kinds of floating instructions.
And sometimes an instruction to turn on a given street is simply buried in the middle of a random paragraph in the general instructions.

=== Words Not On Signs ===

There are many possibilities here.

* A word may not appear on the physical sign (e.g., a "Washington" sign at Washington Boulevard).
* A sign may use an abbreviation, rather than the word itself (e.g., an "E 3rd Av" sign at East Third Avenue).
* The General Instructions may specify that certain words (e.g., "north", "south", "street", "avenue") and their abbreviations do not exist on signs.
* A defined term (e.g., "intersection", "T", "signal") may be used in a way that requires the term itself to appear on a sign.

Many rallyes (especially A-B rallyes) use quotation marks, specifying that quoted words in an instruction must appear on a sign.
Other rallyes (especially TRC's CM rallyes) use some variation of the "at rule": Instructions using the word "AT" can be executed only where everything that follows "AT" in the instruction can be found on a sign.

=== Valid CM at the Start ===

Any CM rallye should provide a valid CM at the start.
This lets everyone see what your CMs look like, and lets everyone start off by getting a very easy gimmick.
Normally, the corresponding instruction on the Supp/SI page will be an SI with a simple, reassuring message (e.g., "Welcome!" or "Good luck!").

=== On-Course CMs ===

Any CM rallye should include on-course CMs that are found along the basic route-instruction course.
This reassures rallyists that they haven't gotten lost, and lets everyone get a very easy gimmick.
They can also be used to clean things up after a potentially confusing set of gimmicks, by using a CRI instruction to make sure everyone is working on the same RI.

Some rallyemasters give everyone the points for on-course CMs, whether they recorded them on their score sheet or not.
It's often a good idea for the general instructions to tell rallyists where to expect on-course CMs, either by specifying on which streets they will be found, or by specifying on which RIs the rallyists will be working when they find them.

=== Fish CMs ===

Any CM rallye should include a few CMs that are worth minus points.
There is no reason to record "fish" CMs: They're just there to keep rallyists honest, and to penalize those who drive around "fishing" for CMs.
Often, they're clearly visible on a well-lit pole along the RI course.

=== Invalid CMs ===

Many CM rallyes include at least one invalid CM.
The general instructions define what a valid CM is, and thus determine what could make a CM invalid.
Examples of invalid CMs include:

* The CM "N 12" would be invalid if "north" and its abbreviations don't exist on signs.
* The CM "9 RR" would be invalid if CMs must have letter(s) followed by a number.
* The CM "BBB 27" would be invalid if CMs must have one or two letters.

=== Broken Supp Instructions ===

Most CM rallyes include at least one broken Supp instruction.
For example, a Supp's parts could be unnumbered or lettered, when Supp parts are required to be numbered.
Or a Supp's parts could be numbered 1-3-2, when Supp parts are executed in ascending numerical order.

== Easy Gimmicks ==

Most rallyists (even beginners) should get these easy gimmicks.
Also, most rallyists will get any gimmicks that are explained during the introductory rallye school at the start of your rallye.

=== Entering Checkpoints ===

Everyone should be able to find your checkpoints and enter them correctly.
Simple interactions between your checkpoint workers and the rallyists will go off without a hitch, including having rallyists recite a saying (which should fit the [[Picking a Theme|theme]] of your rallye) and giving them an easy quiz about something in their general instructions.
And few rallyists will make mistakes about whether checkpoints are supposed to be on the right, or whether they can be on either side of the road.

Having rallyists sign a checkpoint log helps your checkpoint workers know when everyone has reached the checkpoint, so they know when they can leave.
If you have a gimmick based on signing the checkpoint log, keep in mind that later rallyists will be able to see how earlier rallyists signed, so keep such gimmicks simple.

Take care if you create more complex gimmicks based on precisely what actions are performed at a checkpoint.
Your checkpoint workers will be busy and shouldn't need to spend too much time with any one car.
Also, it should be obvious to your checkpoint workers (and to the rallyists themselves when they read the critique at the finish) whether someone got a gimmick.

=== Off by One ===

The typical off-by-one gimmick will leave rallyists working on the route instruction before the one they would expect to be working on.
A forced turn may cause them to turn without executing the instruction at the expected location.
After rallyists find a CM, the corresponding Supp may return them to the RI course, without deleting the broken RI that caused them to find the CM.
Another possibility is for a Supp to delete only one RI when the rallyists are actually two RIs out of sync.

=== Forced Turns ===

A turn is considered forced if rallyists can proceed in only one direction (excluding a U-turn).
A typical forced turn occurs at an L-shaped bend in the road where the road changes names, but other road configurations can create forced turns, too.
Some rallyes define "turn" and "intersection" in such a way that you cannot "turn" at a forced turn.
Others state that "forced turns are otherwise uninstructed", or "do not execute instructions at forced turns", or something similar.

Since rallyists can proceed in only one direction, they appear to make the instructed turn.
However, because the turn was forced, they cannot consider the instruction to have been executed, and must continue working on it.
Depending on the situation, this can set up an off-by-one gimmick or a parallel-sign gimmick.

Additional constrains on which roads exist or what constitutes an "intersection" make this type of gimmick more complex.

=== Parallel Signs ===

A parallel sign is a sign that is parallel to your direction of travel.
By looking to the side, you can read it as you pass it.
A common example would be a street-naming sign for the street you are currently on.
The street-naming sign for the cross street will be perpendicular to your direction of travel, but the street-naming sign for the street you are on will be perpendicular to that, and thus, parallel to your direction of travel.

Gimmicks using parallel signs can stand alone, or they can be combined with other gimmicks.
For example, forced-turn gimmicks often feed parallel sign gimmicks, as rallyists execute the instructed turn "late", at the parallel sign at the next intersection.

See also [https://therallyeclub.org/pdf/Parallel%20_Signs_BLK.pdf Parallel Sign Gimmicks].

=== Instructions in Unexpected Places ===

This includes floating instructions buried in the middle of a random paragraph in the general instructions.
It also includes instructions that "can appear anywhere" according to the general instructions.
And yes, "anywhere" can mean pretty much '''anywhere'''.

=== Other Easy Gimmicks ===

[These need to be fleshed out.]

* The heading of the Supp/SI page is obviously wrong (different rallye/date).

* basic [[Picking a Theme|theme]]-related concepts, definitions, and paragraphs in the GIs

* precise CP schtick (e.g., the order of providing your scoresheet, saying the phrase, and signing the logbook)

* U can be done immediately after turn or CS

* Sealed envelopes must remain sealed until instructed to open them.

* RI 1 not in effect at beginning of rallye.

* AT rule: words can be in any order
* AT rule: does not apply to Supps, so "R AT T" is valid as a Supp part
* AT rule: crossword puzzle text itself must be on sign

* ONTO: instruction to turn after being put onto

== More Difficult Gimmicks ==

Less experienced rallyists (and some experienced rallyists) will miss most of these gimmicks.

=== The Aristotle ===

The story behind this gimmick's name is that the gimmick is so old that Aristotle used it in the "chariot rallyes" of his day.

To set up the basic Aristotle gimmick, the general instructions will prohibit rallyists from executing two consecutively numbered route instructions at the same intersection.
At some point, the rallye will loop back around itself so that the route approaches an intersection a second time (often from a different direction).
One route instruction is executed at the intersection the first time, and the rallyists will still be working on next route instruction after that when they approach the intersection again.

=== Bandits ===

Bandits look like gimmicks, but aren't.
There will be a CM for rallyists who "catch" the fake gimmick, just as though it were a real gimmick.
However, recording the CM for a bandit is worth minus points.

The difference between a fish CM and a bandit is that there is no reason to record a fish CM, whereas a bandit tries to trick rallyists into recording the penalty CM with a fake gimmick.
The problem with bandits is that they penalize only intermediate rallyists who "catch" the fake gimmick, but don't understand the bandit.
Neither experts (who understand the bandit) nor beginners (who miss the fake gimmick) will record the penalty CM.

A bandit is often a technically valid instruction that looks broken.
But bandits can take other forms, such as a floating instruction that never comes into effect, and thus should never be executed.

=== Blackjacks ===

A blackjack is any gimmick that is located immediately before a major landmark.
The landmark acts as a distraction, making the basic gimmick more difficult to catch.
Common landmarks for blackjacks include checkpoints and major intersections that mark the beginning of a [[glossary#T|traverse]].

=== Instructions Executed Early ===

These gimmicks are usually set up by definitions that apply more broadly than the rallyists might expect.
For example, the general instructions can define "stop" in ways that describe a normal octagonal stop sign, but which could also describe other signs (e.g., bus stop signs, or yield signs).
Thus, it might be possible to turn at a "stop" before encountering a normal octagonal stop sign.

=== Instructions Executed Again ===

There is a strong tendency for rallyists to ignore an instruction after they've done it once.
Sometimes, a floating instruction will remain in effect.
Other times, some event will cause an instruction to come back into effect.

=== Other More Difficult Gimmicks ===

[These need to be fleshed out.]

* duplicate lettered spaces on score sheet

* "intersection" requires differently named streets

* ONTO: subtle name changes when continuing straight
* ONTO: odd street naming/signing
* ONTO: quirky "onto" rules (something other than "remain on")

* "L FIRST PL" when PL is undefined, but can turn on [Something] Place.

* adding instructions at CP that are slightly off (e.g., "VOW L AT GREENWOOD")

== Harder Gimmicks ==

[These need to be fleshed out.]

* stop signs are not valid ("street naming") signs

* hanging Supp: repeat a Note (or other high-precedence instruction) at a parallel sign, delaying the execution of a Supp part

* re-executing persistent instructions (e.g., second time passing a street mentioned in the GIs)

* invoking Supps in weird non-CM ways (e.g., CP personnel recording numbers on your score sheet)

* using Supp to "fix" a higher priority instruction, when SI is required

* DX (Delete Xxx) instructions that "take out of effect" (bringing back into effect later)

* Heading: RI page subtly wrong (e.g., "RI Page" vs. "Route Instructions")

* passing parallel CMs again, deleting uncompleted Supp parts

* reusing Supps with deleted parts later in the rallye

* "Opp" includes opportunity to turn in either direction

* "invalid" RIs that can be done at CM

* "completing" (executing OR DELETING) an instruction using ONTO puts you onto (whether or not you are physically on a road by that name!)

* define CMs to allow government-erected signs

== See Also ==

* [[User:Darin|Darin]]'s list of [[User:Darin#Favorite Missed Gimmicks|Favorite Missed Gimmicks]].

Advice for New Rallyemasters

2024-06-20T23:16:01Z

Dean: Corrected old.therallyeclub.org links

Are you considering writing a gimmick rallye? Congratulations!

And welcome! TRC needs new rallyemasters.

== Writing the Rallye ==

=== Get Help ===

If you're writing a TRC rallye, then don't go it alone!
Other TRC members will help you with details like:
* printing
* registering rallyists at the start
* awards
* participation plaques (refrigerator magnets)
* tools and expertise for posting CMs (if necessary)
* recruiting precheckers and checkpoint workers

We can also help by matching you up with a more experienced mentor, who can help, guide, and encourage you.
As a new rallyemaster, you should look for a mentor whose rallyes you enjoy, and whose critiques you understand and agree with.

As soon as you are considering writing a rallye, please contact any of the [[TRC Board Structure|TRC board members]], or drop by one of our business meetings (usually the third Tuesday of the month, but check [http://www.therallyeclub.org/calendar our calendar] to be sure).

Please join the [http://lists.therallyeclub.org/listinfo.cgi/trc-rm-therallyeclub.org TRC-RM] list.
However, there are a lot of rallyemasters on this list who will want to enter your rallye, so you shouldn't ask "spoiler" questions on this list.
Save those for your mentor, or for your precheckers.

=== Be Patient ===

If possible, wait until you have a fair bit of experience as a rallyist before you try writing a rallye yourself.
You should be able to understand all the gimmicks described in the critique for someone else's rallye before you try to be a rallyemaster for a similar rallye.

Some find it easier to start by "rethrowing" an old rallye.
That is, take an existing rallye and change the [[Picking a Theme|theme]] and other "chrome" as necessary, rather than write your own rallye from scratch.

If you do not have the support of a local rallye club, then study whatever sample rallyes you can find (e.g., on the web).
Use them as a source of gimmick ideas, and as an example of what the general instructions (GIs) should look like, about how scoring should work, etc.

=== Choosing a Neighborhood ===

Not all neighborhoods are created equal.
Don't sabotage yourself by placing your rallye in a difficult neighborhood.

For a coursemarker rallye, pay attention to the available poles. Some neighborhoods have only [[Coursemarker Guidelines#Good Luck on Concrete Poles|concrete poles]], which make it difficult to post coursemarkers.
Some neighborhoods have few usable poles, either because there are few poles to begin with, or because trees/shrubs obscure motorists' view of any signs that would be posted on the poles.

It is best to avoid neighborhoods with heavy traffic on Saturday nights, or with narrow streets that make U-turns difficult.
If your rallye will be on a holiday weekend, then consider how the holiday traffic might be different from normal Saturday night traffic.
Make sure the neighborhood is well lit.
(Yellow street lights can cause rallyists problems, even though the streets appear well lit.)

Don't fall in love with a neighborhood with street names that fit the [[Picking a Theme|theme]] of your rallye.
Make sure it is otherwise a good rallye neighborhood before using it.

=== Route Instructions ===

The route instructions (RIs) should get people from the start to the finish if they ignore the misspellings and gimmicks and just follow them as though they were written by a well-intentioned person who is bad at giving directions. You shouldn't need emergency envelopes or other tricks to get lost rallyists back on course. They should be able to follow the RI course (AKA "the turkey route") and make it to the finish.

=== Special Instructions ===

All rallyemasters need to be able to give ungimmicked instructions to rallyists.
We do this with Special Instructions (SIs).
There are never any gimmicks on SIs.
Don't even think about gimmicks on SIs.
Don't let rallyists even think about gimmicks on SIs.

You therefore need to be explicit about where SIs start and end, such as,
"Begin SI at Main. . . . End SI after passing Lilac."
If an SI is in effect, a rallyist won't (shouldn't have to) use an "uninstructed T" rule.
And beginners may be confused if they will see CMs while on their SI;
perhaps you need to explicitly say something like, "Do not record nor use CMs while on an SI."
Some RMs define a Traverse in the Order of Precedence, so it is not an SI and can be gimmicked.

There are situations where there wouldn't be a gimmick on the SI,
but the SI somehow would be associated with something that has a gimmick.
An example would be an on-course CM that brings an "on course" SI into effect,
but some other gimmick uses the CM.
Technically, this is not a gimmick on the SI;
it is a gimmick on the CM that brings the SI into effect.
However, rallyists (especially inexperienced rallyists) don't always understand that distinction.
To avoid confusing them, you should avoid using SIs in these situations.
For example, you could have the CM bring a Supp into effect, rather than an SI.

=== Prechecking ===

It's better for problems to be found by your precheckers than by your rallyists.
If a prechecker disagrees with your interpretation of a gimmick, then either drop the gimmick or fix the wording so your prechecker is happy.

After making changes, precheck it again to make sure you haven't broken something else.

Often, it helps to have precheckers with styles that differ from yours.
They will bring a different point of view to the precheck, and will catch problems that you wouldn't have noticed.
Likewise, it also helps to have precheckers with different experience levels (e.g., Novices and Master Experts).

=== Keep It Simple ===

Apply the [[Wikipedia:KISS principle|KISS principle]].
Or, as experienced Cub Scout leaders say, Keep It Simple, Make It Fun (KISMIF).
Note that [[Gimmicks That Should Be Avoided|some gimmicks are best avoided]],
since they tend to cause problems.

It's better to make a gimmick a bit more obvious and have more people figure it out, than to leave it ambiguous and have more people protest it (or just be disgruntled).
Remember, you're trying to help the rallyists have fun, not to thwart them at every turn.
There should be plenty of easy and moderate gimmicks, and just a few hard gimmicks.

If you don't have the support of a local rallye club, then keep it extremely simple.
If you're doing this on your own, then none of the rallyists will have much experience either.
(If they do, then they should be writing the rallye, or at least helping you.)
Complex gimmicks will go over everyone's heads.
Besides, you'll probably have less help with the basic logistics of the rallye.

=== Rallye Length ===

Complaints about TRC rallyes being too short are extremely rare.
Complaints about TRC rallyes being too long are common, and we usually have a rallye or two a year where we need to extend the closing time at the finish.
When in doubt, it's better for a rallye to be too short than too long.

Here are some rules of thumb for estimating whether your rallye is about the right length.

Checkpoints take time (verifying readiness, talking to the checkpoint workers, reading carefully any CP slips). If there is no checkpoint, your rallye can be a ''little'' longer.

For a coursemarker rallye:
* Limit yourself to two "alphabets" of CMs (i.e., use 52 CMs max)
* Use about 28-35 good CMs (full-credit and partial-credit).
* 20 to 35 RIs are typical, but this count is no proof the length is right.
* Drive the entire route to "read" every CM pole (both the good and the bad CMs). This will take less time than actually running the rallye, so if you cannot complete this test well within the time allowed for rallyists to run the rallye (after studying the materials), then your rallye is definitely too long.

For an A–B or multi-style rallye:
* 50 RIs is usually about right for an A–B rallye.
* For a multi-style rallye, start with the above guideline for A–B rallyes, but convert 10 RIs into 10 CMs or 10 Questions.
** An A–B, CM, Q–A rallye might have about 30 RIs, 10 CMs, and 10 Questions.
** The sum of Note executions, Bonus executions, RI executions, CP slots used, and Questions to answer should not exceed 70. Smaller is better.

Furthermore, our insurance covers events up to 50 miles long. Rallyemasters must verify that the length of the rallye (including all traverses) does not exceed 50 miles.

=== Instruction Complexity ===

A good rule of thumb is that a rallye should have no more than two types of "gimmick instructions".
That is, in addition to the types of instructions that every rallye must have (e.g., SIs, GIs, RIs, Supps),
you can use two other types of gimmick instructions.

As an example, many rallyes include Notes and Bonuses.
Monster Mash rallyes often include Monsters and one other type of gimmick instructions.
However, a Star Trek rallye that included distinct Vulcan, Romulan, and Klingon instructions runs the risk of being too complex.

=== Theme ===

If you have theme ideas that aren't integrally part of your rallye, consider if you can use them somewhere:
* Characters in the story or changing rules temporarily (as in a "Monster Mash")?
* Kinds of instructions, or alternate names for rallye objects, such as the score sheet, CMs, CPs, rallye workers.
* Giveaways
* Checkpoint activity?

=== Scoring ===

Determine if you want to do manual scoring (probably with a scoring template) or machine scoring.
Machine scoring may be more work up front, but less work after the rallye.
RMs who have used it before find it is not more work up front, either.

=== Score Sheets ===

RMs should include
* a place for rallyists' email addresses (at least for driver and navigator, ideally for passengers, as well).
* and a checkbox with which rallyists can request to be added to the TRC-Events mailing list.
We usually assure the rallyists that this list gets a small amount of mail and never spam.
You could also explain that they will get an email they will have to confirm to finish the
sign-up process for the TRC-Events mailing list.

==== Tiebreakers ====

Because we order awards ahead of time, we only have 2 for each car.
Therefore, ties must be broken.

Before smartphones, a common tiebreaker was a trivia quiz based on the theme of the rallye.
Now that most rallyists have the internet in their pocket, that's less useful as a tiebreaker.

A fair (albeit boring) approach is a simple "pick a number" tiebreaker.
However, they are less useful if there is a particular number associated with the rallye's theme.
For example, nearly everyone will enter 42 on a ''Hitchhikers Guide to the Galaxy'' rallye.

Checkpoint games work nicely as tiebreakers.
They also create interaction between rallyists and CP personnel, which provides more gimmick opportunities.
Naturally, checkpoint games require checkpoint personnel who can run the games, in addition to the checkpoint personnel who are running the checkpoint itself.

Common tiebreakers also include asking how far from perfect the team's score will be, and/or how far from perfect the best score will be.
These tiebreakers can reward those who are more aware of how difficult the rallye is and how well they are doing.
They can also indicate to the rallyemaster whether there is a big mismatch between how difficult the rallye was and how difficult rallyists thought the rallye was (before handing in their score sheets).

For A-B or Q-A style rallyes, the first missed gimmick is an easy tiebreaker.
This tiebreaker is harder with CM style rallyes, where the order of the gimmicks probably does not match the order of the spaces on the page.

At times, we've seen a lot of "grubbing for points" protests.
(These are protests filed by teams that clearly missed the gimmick, but are trying to come up some weakness in the gimmick's language that might convince a protest committee to give them the points anyway.)
Using the fewest denied protests as a tiebreaker will discourage this kind of frivolous protest.
You don't even need to make it the first tiebreaker.
It will be effective even if the fewest denied protests is the last tiebreaker, which will almost never be used to break a tie.

== Before the Rallye ==

See the [[Gimmick Rallye Timeline]].

== At the Rallye ==

=== Rallye Briefing ===

It is traditional to have a short (20 minutes) briefing for first timers and beginners
(novices are normally invited, as well) at the midpoint of the registration window.
You need to explain the basics of the rallye and how to use the score sheet
(e.g., how a CM is recorded and invokes SUPPs or SIs).
This is typically done using the club's whiteboard and markers.
Have a route prepared ahead of time.
(It may, but need not, be a portion of true roads encountered in your rallye).
Have a rallyist read the applicable definitions or GI sections, SUPP parts, etc.

=== Questions ===

The RM phone needs to be answered by someone other than the one giving the briefing,
since the briefing occurs during the rallye (particularly for upper division).
If you're a lone RM, ask another experienced rallyist to give the briefing and
negotiate which gimmicks should be given away at the briefing.

While you are at the start, you will get questions. You might also get phone calls
during this time. Don't let your phone answers be overheard by other rallyists.

* You probably want to get the rallyists' class and perhaps their car number.
* Try not to ''give'' answers, but to ''confirm'' rallyist guesses.
* For lower classes, try to lead them to the pertinent section(s) or sentence(s).
* Have rallyist read to you and perhaps they can find their own answer.
* Sometimes a rallyist will find the relevant portions of the GI, but still need (class-appropriate) help in drawing the correct conclusion.
* Remember that English wording is almost always ambiguous, even if crystal clear to you.

If a rallyist finds a "bug" in the rallye, consider notifying other cars:
* You might post a sign with an SI to help those who have not yet passed that point.
* Tweet a notification during the rallye, if necessary.
* Remember to also have CP workers notify all cars, to reach those not following TRC on Twitter.

=== Protests ===

There are no perfect rallyemasters.
There are no perfect precheckers.
Therefore, there are no perfect rallyes.

Expect protests, and don't take them personally.
Carefully consider the point being made in each protest.
Try to give more leeway to lower classes than you would to an expert.

If a gimmick is truly broken, then you should grant it for all cars.
If the protest describes an alternate interpretation of the instructions that is as reasonable as your intended interpretation, then consider granting credit for that car, and possibly for all cars with the same answers.

TRC's competition director (or someone designated by her) will organize the protest committee and assure that protests are handled according to the [[TRC Gimmick Rallye Protest Policy]].

Be sure to record the effect of protests on the affected score sheets. This makes it easier to publish your results later.

Protests and their outcome are public documents. Allow rallyists to read (but not take) their protests and those of others.

== After the Rallye ==

A rallyemaster's job isn't over when the rallye is done.

=== Accept Criticism ===

Shortly after the rallye, read any written comments on the evaluation forms, and reread the protests.
Write yourself a few notes about things that went well in the rallye, and things that you should have done differently.
Consider summarizing comments on evaluation forms and the protests and the reasons for their acceptance or rejection to append to your results or include in your report to the board.

=== Remove Coursemarkers ===

If you used coursemarkers (or other rallye-erected signs), then take them down promptly.
Many experienced rallyemasters schedule a couple hours the day after the rallye to take them down.
They come down more quickly than they go up, so just get it over with.
Never leave them up longer than a week.

=== Ask the Treasurer for any Expense Reimbursement ===

Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]]
from [[TRC Board Structure|TRC's Treasurer]],
ideally a week before the next TRC business meeting.

=== Post Results ===

Send email with a summary of the results to the [http://lists.therallyeclub.org/listinfo.cgi/trc-talk-therallyeclub.org TRC-Talk] list, to TRC's {{webmaster}}, and to the email addresses provided by any rallyists.
Use the bcc feature for the rallyists' email addresses, to prevent the unlikely abuse of rallyists' email address by other rallyists.
Include in your rallye results email how rallyists can sign up for TRC Events mailing list.

If you are [[Scoring a Rallye by Hand|scoring your rallye by hand]], then you can use a previous rallye's results as a template.
If you are [[Using the Computerized Scoring System|using the computerized scoring system]], then it will generate results automatically.

In general, it's best not to rescore your rallye.
Just post the same results you announced at the finish.

==== File naming convention ====

Mail your results (text or PDF) as an attachment named ''yyyy-mm-dd''-'''Results'''-''NAME''.''suffix'' where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''Results''' is just like that (case matters)
* ''NAME'' is the name of the Rallye
* ''suffix'' is pdf or txt
For example, the results for Ghostchasers, a rallye that was run on October 6th of 2012, is 2012-10-06-Results-Ghostchasers.pdf

== At the Next TRC Business Meeting ==

=== Concluding Report ===

Come to the next business meeting to give a report on your rallye (during the "previous events" section of the meeting).
This is a good time to share any lessons you learned, as well as general comments about how the rallye went.

=== Scoresheets ===

Give scoresheets to [[TRC_Board_Structure#officers|Treasurer]] to be filed, probably at that business meeting. The board would also like the protest forms or a summary, to file away
with your rallye.

=== Soft Copy of All Rallye Materials ===

The board, starting in 2017, would also like to save machine copies of past rallyes, to ease future examination and reuse of rallyes (after several years, of course).

=== Equipment ===

If you have any TRC equipment (such as checkpoint signs or CM removal tools), return them to the [[TRC Board Structure|TRC Equipment Chair]].

=== Get Receipts to Treasurer ===

If you asked the Treasurer for [[Rallye Reimbursements|reimbursement]] and didn't scan the matching receipts and E-mail them, bring them to the next business meeting, at which you report.

== See also ==
* [[Writing an A-B Rallye]]

Advice for New Rallyemasters

2024-06-20T23:08:59Z

Dean: /* Choosing a Neighborhood */

Are you considering writing a gimmick rallye? Congratulations!

And welcome! TRC needs new rallyemasters.

== Writing the Rallye ==

=== Get Help ===

If you're writing a TRC rallye, then don't go it alone!
Other TRC members will help you with details like:
* printing
* registering rallyists at the start
* awards
* participation plaques (refrigerator magnets)
* tools and expertise for posting CMs (if necessary)
* recruiting precheckers and checkpoint workers

We can also help by matching you up with a more experienced mentor, who can help, guide, and encourage you.
As a new rallyemaster, you should look for a mentor whose rallyes you enjoy, and whose critiques you understand and agree with.

As soon as you are considering writing a rallye, please contact any of the [[TRC Board Structure|TRC board members]], or drop by one of our business meetings (usually the third Tuesday of the month, but check [http://www.therallyeclub.org/calendar our calendar] to be sure).

Please join the [http://old.therallyeclub.org/mailman/listinfo/trc-rm TRC-RM] list.
However, there are a lot of rallyemasters on this list who will want to enter your rallye, so you shouldn't ask "spoiler" questions on this list.
Save those for your mentor, or for your precheckers.

=== Be Patient ===

If possible, wait until you have a fair bit of experience as a rallyist before you try writing a rallye yourself.
You should be able to understand all the gimmicks described in the critique for someone else's rallye before you try to be a rallyemaster for a similar rallye.

Some find it easier to start by "rethrowing" an old rallye.
That is, take an existing rallye and change the [[Picking a Theme|theme]] and other "chrome" as necessary, rather than write your own rallye from scratch.

If you do not have the support of a local rallye club, then study whatever sample rallyes you can find (e.g., on the web).
Use them as a source of gimmick ideas, and as an example of what the general instructions (GIs) should look like, about how scoring should work, etc.

=== Choosing a Neighborhood ===

Not all neighborhoods are created equal.
Don't sabotage yourself by placing your rallye in a difficult neighborhood.

For a coursemarker rallye, pay attention to the available poles. Some neighborhoods have only [[Coursemarker Guidelines#Good Luck on Concrete Poles|concrete poles]], which make it difficult to post coursemarkers.
Some neighborhoods have few usable poles, either because there are few poles to begin with, or because trees/shrubs obscure motorists' view of any signs that would be posted on the poles.

It is best to avoid neighborhoods with heavy traffic on Saturday nights, or with narrow streets that make U-turns difficult.
If your rallye will be on a holiday weekend, then consider how the holiday traffic might be different from normal Saturday night traffic.
Make sure the neighborhood is well lit.
(Yellow street lights can cause rallyists problems, even though the streets appear well lit.)

Don't fall in love with a neighborhood with street names that fit the [[Picking a Theme|theme]] of your rallye.
Make sure it is otherwise a good rallye neighborhood before using it.

=== Route Instructions ===

The route instructions (RIs) should get people from the start to the finish if they ignore the misspellings and gimmicks and just follow them as though they were written by a well-intentioned person who is bad at giving directions. You shouldn't need emergency envelopes or other tricks to get lost rallyists back on course. They should be able to follow the RI course (AKA "the turkey route") and make it to the finish.

=== Special Instructions ===

All rallyemasters need to be able to give ungimmicked instructions to rallyists.
We do this with Special Instructions (SIs).
There are never any gimmicks on SIs.
Don't even think about gimmicks on SIs.
Don't let rallyists even think about gimmicks on SIs.

You therefore need to be explicit about where SIs start and end, such as,
"Begin SI at Main. . . . End SI after passing Lilac."
If an SI is in effect, a rallyist won't (shouldn't have to) use an "uninstructed T" rule.
And beginners may be confused if they will see CMs while on their SI;
perhaps you need to explicitly say something like, "Do not record nor use CMs while on an SI."
Some RMs define a Traverse in the Order of Precedence, so it is not an SI and can be gimmicked.

There are situations where there wouldn't be a gimmick on the SI,
but the SI somehow would be associated with something that has a gimmick.
An example would be an on-course CM that brings an "on course" SI into effect,
but some other gimmick uses the CM.
Technically, this is not a gimmick on the SI;
it is a gimmick on the CM that brings the SI into effect.
However, rallyists (especially inexperienced rallyists) don't always understand that distinction.
To avoid confusing them, you should avoid using SIs in these situations.
For example, you could have the CM bring a Supp into effect, rather than an SI.

=== Prechecking ===

It's better for problems to be found by your precheckers than by your rallyists.
If a prechecker disagrees with your interpretation of a gimmick, then either drop the gimmick or fix the wording so your prechecker is happy.

After making changes, precheck it again to make sure you haven't broken something else.

Often, it helps to have precheckers with styles that differ from yours.
They will bring a different point of view to the precheck, and will catch problems that you wouldn't have noticed.
Likewise, it also helps to have precheckers with different experience levels (e.g., Novices and Master Experts).

=== Keep It Simple ===

Apply the [[Wikipedia:KISS principle|KISS principle]].
Or, as experienced Cub Scout leaders say, Keep It Simple, Make It Fun (KISMIF).
Note that [[Gimmicks That Should Be Avoided|some gimmicks are best avoided]],
since they tend to cause problems.

It's better to make a gimmick a bit more obvious and have more people figure it out, than to leave it ambiguous and have more people protest it (or just be disgruntled).
Remember, you're trying to help the rallyists have fun, not to thwart them at every turn.
There should be plenty of easy and moderate gimmicks, and just a few hard gimmicks.

If you don't have the support of a local rallye club, then keep it extremely simple.
If you're doing this on your own, then none of the rallyists will have much experience either.
(If they do, then they should be writing the rallye, or at least helping you.)
Complex gimmicks will go over everyone's heads.
Besides, you'll probably have less help with the basic logistics of the rallye.

=== Rallye Length ===

Complaints about TRC rallyes being too short are extremely rare.
Complaints about TRC rallyes being too long are common, and we usually have a rallye or two a year where we need to extend the closing time at the finish.
When in doubt, it's better for a rallye to be too short than too long.

Here are some rules of thumb for estimating whether your rallye is about the right length.

Checkpoints take time (verifying readiness, talking to the checkpoint workers, reading carefully any CP slips). If there is no checkpoint, your rallye can be a ''little'' longer.

For a coursemarker rallye:
* Limit yourself to two "alphabets" of CMs (i.e., use 52 CMs max)
* Use about 28-35 good CMs (full-credit and partial-credit).
* 20 to 35 RIs are typical, but this count is no proof the length is right.
* Drive the entire route to "read" every CM pole (both the good and the bad CMs). This will take less time than actually running the rallye, so if you cannot complete this test well within the time allowed for rallyists to run the rallye (after studying the materials), then your rallye is definitely too long.

For an A–B or multi-style rallye:
* 50 RIs is usually about right for an A–B rallye.
* For a multi-style rallye, start with the above guideline for A–B rallyes, but convert 10 RIs into 10 CMs or 10 Questions.
** An A–B, CM, Q–A rallye might have about 30 RIs, 10 CMs, and 10 Questions.
** The sum of Note executions, Bonus executions, RI executions, CP slots used, and Questions to answer should not exceed 70. Smaller is better.

Furthermore, our insurance covers events up to 50 miles long. Rallyemasters must verify that the length of the rallye (including all traverses) does not exceed 50 miles.

=== Instruction Complexity ===

A good rule of thumb is that a rallye should have no more than two types of "gimmick instructions".
That is, in addition to the types of instructions that every rallye must have (e.g., SIs, GIs, RIs, Supps),
you can use two other types of gimmick instructions.

As an example, many rallyes include Notes and Bonuses.
Monster Mash rallyes often include Monsters and one other type of gimmick instructions.
However, a Star Trek rallye that included distinct Vulcan, Romulan, and Klingon instructions runs the risk of being too complex.

=== Theme ===

If you have theme ideas that aren't integrally part of your rallye, consider if you can use them somewhere:
* Characters in the story or changing rules temporarily (as in a "Monster Mash")?
* Kinds of instructions, or alternate names for rallye objects, such as the score sheet, CMs, CPs, rallye workers.
* Giveaways
* Checkpoint activity?

=== Scoring ===

Determine if you want to do manual scoring (probably with a scoring template) or machine scoring.
Machine scoring may be more work up front, but less work after the rallye.
RMs who have used it before find it is not more work up front, either.

=== Score Sheets ===

RMs should include
* a place for rallyists' email addresses (at least for driver and navigator, ideally for passengers, as well).
* and a checkbox with which rallyists can request to be added to the TRC-Events mailing list.
We usually assure the rallyists that this list gets a small amount of mail and never spam.
You could also explain that they will get an email they will have to confirm to finish the
sign-up process for the TRC-Events mailing list.

==== Tiebreakers ====

Because we order awards ahead of time, we only have 2 for each car.
Therefore, ties must be broken.

Before smartphones, a common tiebreaker was a trivia quiz based on the theme of the rallye.
Now that most rallyists have the internet in their pocket, that's less useful as a tiebreaker.

A fair (albeit boring) approach is a simple "pick a number" tiebreaker.
However, they are less useful if there is a particular number associated with the rallye's theme.
For example, nearly everyone will enter 42 on a ''Hitchhikers Guide to the Galaxy'' rallye.

Checkpoint games work nicely as tiebreakers.
They also create interaction between rallyists and CP personnel, which provides more gimmick opportunities.
Naturally, checkpoint games require checkpoint personnel who can run the games, in addition to the checkpoint personnel who are running the checkpoint itself.

Common tiebreakers also include asking how far from perfect the team's score will be, and/or how far from perfect the best score will be.
These tiebreakers can reward those who are more aware of how difficult the rallye is and how well they are doing.
They can also indicate to the rallyemaster whether there is a big mismatch between how difficult the rallye was and how difficult rallyists thought the rallye was (before handing in their score sheets).

For A-B or Q-A style rallyes, the first missed gimmick is an easy tiebreaker.
This tiebreaker is harder with CM style rallyes, where the order of the gimmicks probably does not match the order of the spaces on the page.

At times, we've seen a lot of "grubbing for points" protests.
(These are protests filed by teams that clearly missed the gimmick, but are trying to come up some weakness in the gimmick's language that might convince a protest committee to give them the points anyway.)
Using the fewest denied protests as a tiebreaker will discourage this kind of frivolous protest.
You don't even need to make it the first tiebreaker.
It will be effective even if the fewest denied protests is the last tiebreaker, which will almost never be used to break a tie.

== Before the Rallye ==

See the [[Gimmick Rallye Timeline]].

== At the Rallye ==

=== Rallye Briefing ===

It is traditional to have a short (20 minutes) briefing for first timers and beginners
(novices are normally invited, as well) at the midpoint of the registration window.
You need to explain the basics of the rallye and how to use the score sheet
(e.g., how a CM is recorded and invokes SUPPs or SIs).
This is typically done using the club's whiteboard and markers.
Have a route prepared ahead of time.
(It may, but need not, be a portion of true roads encountered in your rallye).
Have a rallyist read the applicable definitions or GI sections, SUPP parts, etc.

=== Questions ===

The RM phone needs to be answered by someone other than the one giving the briefing,
since the briefing occurs during the rallye (particularly for upper division).
If you're a lone RM, ask another experienced rallyist to give the briefing and
negotiate which gimmicks should be given away at the briefing.

While you are at the start, you will get questions. You might also get phone calls
during this time. Don't let your phone answers be overheard by other rallyists.

* You probably want to get the rallyists' class and perhaps their car number.
* Try not to ''give'' answers, but to ''confirm'' rallyist guesses.
* For lower classes, try to lead them to the pertinent section(s) or sentence(s).
* Have rallyist read to you and perhaps they can find their own answer.
* Sometimes a rallyist will find the relevant portions of the GI, but still need (class-appropriate) help in drawing the correct conclusion.
* Remember that English wording is almost always ambiguous, even if crystal clear to you.

If a rallyist finds a "bug" in the rallye, consider notifying other cars:
* You might post a sign with an SI to help those who have not yet passed that point.
* Tweet a notification during the rallye, if necessary.
* Remember to also have CP workers notify all cars, to reach those not following TRC on Twitter.

=== Protests ===

There are no perfect rallyemasters.
There are no perfect precheckers.
Therefore, there are no perfect rallyes.

Expect protests, and don't take them personally.
Carefully consider the point being made in each protest.
Try to give more leeway to lower classes than you would to an expert.

If a gimmick is truly broken, then you should grant it for all cars.
If the protest describes an alternate interpretation of the instructions that is as reasonable as your intended interpretation, then consider granting credit for that car, and possibly for all cars with the same answers.

TRC's competition director (or someone designated by her) will organize the protest committee and assure that protests are handled according to the [[TRC Gimmick Rallye Protest Policy]].

Be sure to record the effect of protests on the affected score sheets. This makes it easier to publish your results later.

Protests and their outcome are public documents. Allow rallyists to read (but not take) their protests and those of others.

== After the Rallye ==

A rallyemaster's job isn't over when the rallye is done.

=== Accept Criticism ===

Shortly after the rallye, read any written comments on the evaluation forms, and reread the protests.
Write yourself a few notes about things that went well in the rallye, and things that you should have done differently.
Consider summarizing comments on evaluation forms and the protests and the reasons for their acceptance or rejection to append to your results or include in your report to the board.

=== Remove Coursemarkers ===

If you used coursemarkers (or other rallye-erected signs), then take them down promptly.
Many experienced rallyemasters schedule a couple hours the day after the rallye to take them down.
They come down more quickly than they go up, so just get it over with.
Never leave them up longer than a week.

=== Ask the Treasurer for any Expense Reimbursement ===

Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]]
from [[TRC Board Structure|TRC's Treasurer]],
ideally a week before the next TRC business meeting.

=== Post Results ===

Send email with a summary of the results to the [http://old.therallyeclub.org/mailman/listinfo/trc-talk TRC-Talk] list, to TRC's {{webmaster}}, and to the email addresses provided by any rallyists.
Use the bcc feature for the rallyists' email addresses, to prevent the unlikely abuse of rallyists' email address by other rallyists.
Include in your rallye results email how rallyists can sign up for TRC Events mailing list.

If you are [[Scoring a Rallye by Hand|scoring your rallye by hand]], then you can use a previous rallye's results as a template.
If you are [[Using the Computerized Scoring System|using the computerized scoring system]], then it will generate results automatically.

In general, it's best not to rescore your rallye.
Just post the same results you announced at the finish.

==== File naming convention ====

Mail your results (text or PDF) as an attachment named ''yyyy-mm-dd''-'''Results'''-''NAME''.''suffix'' where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''Results''' is just like that (case matters)
* ''NAME'' is the name of the Rallye
* ''suffix'' is pdf or txt
For example, the results for Ghostchasers, a rallye that was run on October 6th of 2012, is 2012-10-06-Results-Ghostchasers.pdf

== At the Next TRC Business Meeting ==

=== Concluding Report ===

Come to the next business meeting to give a report on your rallye (during the "previous events" section of the meeting).
This is a good time to share any lessons you learned, as well as general comments about how the rallye went.

=== Scoresheets ===

Give scoresheets to [[TRC_Board_Structure#officers|Treasurer]] to be filed, probably at that business meeting. The board would also like the protest forms or a summary, to file away
with your rallye.

=== Soft Copy of All Rallye Materials ===

The board, starting in 2017, would also like to save machine copies of past rallyes, to ease future examination and reuse of rallyes (after several years, of course).

=== Equipment ===

If you have any TRC equipment (such as checkpoint signs or CM removal tools), return them to the [[TRC Board Structure|TRC Equipment Chair]].

=== Get Receipts to Treasurer ===

If you asked the Treasurer for [[Rallye Reimbursements|reimbursement]] and didn't scan the matching receipts and E-mail them, bring them to the next business meeting, at which you report.

== See also ==
* [[Writing an A-B Rallye]]

Gimmick Rallye Timeline

2023-05-07T20:17:22Z

Dean: /* 6 months prior */

Though this checklist is worded the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the [[Rallyemaster Handbook]].

== Before the Rallye ==

=== 9 months prior ===

* Sign up to write a rallye
* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://old.therallyeclub.org/mailman/listinfo/trc-rm the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.
* Try to assure no major (traffic-causing) events will occur along the route. Check that [https://shorelinetheatre.ticketsoffice.org/venues/shoreline-amphitheatre-ca Shoreline Amphitheater] will not have an event on rallye night if you are going anywhere near it.
* Continue writing rallye.
* If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve rooms only 1-3pm, 3-5pm, 5-7pm, or 7-9pm or 9-11pm. This means that best rallye finishes are 2, 4, 6, 8, and 10 PM, though 2-3pm, 4-5pm, and 8-9pm should not be heavy traffic times to precede your reservation. Reserve the room by calling their toll free San Jose reservation line '''1-866-642-8950''' (before publishing a flyer, if it specifies the finish location, rather than a generic "local pizza parlor" or "local restaurant").
** Ask them to reserve the large rooms ("rooms 3 and 4").
** Tell them this is for "The Rallye Club" and our reputation should keep them from requiring a $50 or more deposit (actually, a minimum purchase amount).
** Remind them that managers Butch and Eric grant us a 10% discount (because we bring about 50 people).
If a rallye is ever cancelled, we need to assure our reservation is, too. It costs $200 to reserve the room for an extra 2-hour time slot, and reserving an extra slot using a different name is forbidden by their contract.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.
* Decide if you will create your own rallye announcement web page or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Send mail to [[user:steve|Steve Watt]] <[mailto:steve@watt.com steve@watt.com]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
* Finish writing rallye
* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* [[Awards and Par Plaques for TRC Rallyes|Order Par Plaques & Awards]] (optional).
* Arrange checkpoint workers, if needed.
* Assure that the Insurance Chair knows, at least 3 weeks before the rallye:
** The name and type of rallye
** Its date and start time.
: (Telling the board 2 months prior is the easy way to communicate this info.)

=== 2 weeks prior ===

* Prepare checkpoint crew instructions.
* Obtain [[TRC Equipment|equipment]] (marker parkers).
** If you are using signs (e.g., [[http://www.therallyeclub.org/wiki/Coursemarker_Guidelines CMs]) and have never done so before, get a lesson in using the "marker parker" tools to erect and remove signs using the techniques you will use.
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact [[Finish Location|Finish location]] (San Jose Round Table gives us a 10% discount. Ask for it, and then mention it in your final traverse or at the end of your GIs.)
* Devise a map and RIs for your "rallye school" for beginners.
** For a CM rallye:
*** assure the SUPP/SI page has what you need for the school. (This is trivial if the map is a piece of the actual rallye.)
*** If you want to change a SUPP or SI, be ''positive'' it isn't also used by another CM that needs the original.

=== 1 week prior ===

* Conduct final pre-check.
* Double check the critique is up-to-date and correct. Examples
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** For a CM rallye, assure that no letter(s) inadvertently are repeated.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Confirm workers.
* Email preliminary GIs to the {{webmaster}} so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

=== 3 days prior ===
* Send your materials for [[Printing for TRC Rallyes|printing]] if you're having TRC handle it.
* If you're printing, print 20 extra registration packets (without score sheets) for back seat passengers.
* Give or email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Also your critique (or all your materials), so they understand how the gimmicks work or are scored.
* Gather ideas for SIs you might post at the start:
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that have more traffic or some other concern.
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

=== 1 day prior ===
* [[Police Notification|Notify the police]] of rallye cities (or county sheriff) that the rallye is tomorrow.
* Send email with electronic copies of the rallye materials.
** If the registration workers are competing in the rallye, then they will need PDF copies. This allows them to spend two hours plus driving the rallye before registration opens, to make up for the two hours plus they lose working registration (counting driving from the course to the start, setting up, packing up, and returning to the course). You may want to mention when you expect the course markers (if used) should be erected for the first portion of the course and what rallye portion(s) should not be attempted until the checkpoint is staffed.
** If Michelle McGrew <[mailto:michelle@TheRallyeClub.org michelle@TheRallyeClub.org]> is competing in the rallye, then she will need plain text soft copies.
* Obtain the password for TRC's [[Twitter]] account
** Test your ability to send a rallye day notice by sending a night-before or day-of reminder (advertisement).

== The Day of the Rallye ==

=== Before the start opens ===

* First thing (or the night before), E-mail a registration packet to the one staffing your registration table, so he/she/they can start the rallye before the start opens, to compensate for leaving the start after the start closes. Tell him/her/them if a CP will change things, if necessary. Do not send the critique or CP worker instructions, as that would be an unfair competition advantage.
* Post signs, if used.
* Call Finish location and remind them, but not during their lunch rush. (If finishing at the San Jose Round Table, remind the manager of our discount so he or she can check into it before our rallyists arrive asking for it.)
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

=== At the start ===

* Arrive at Start 15 minutes before opening.
* Check with Registrar. Let them know any special instructions for giving out packets
* Instruct workers (checkpoint, registration).
* Start answering rallyists' questions.
* Do Q&A session and rallye school

=== After the start closes ===

* Remove all posted material at the start
* Drive route: check posted signs & check in with CP workers

=== During the Rallye ===

* You will get questions in person at the start (and perhaps at the checkpoint).
* You will also get phone calls from confused rallyists.

=== At the finish ===

* If you have a finish reservation at the San Jose Round Table, someone must arrive and claim it within 15 minutes of its start time.
* Arrive at the Finish at least 15 minutes prior to Finish opening
* Display flyers, evaluation sheets, and protest forms.
* Setup scoreboard (whiteboard or computer cabled to the TV's HDMI input).
* Answer rallyists' questions.
* Collect score sheets and give Critiques and Eval forms.
* Begin scoring.
* Update scoreboard.

=== After finish closes ===

* Start marking score sheets as late.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.
* Announce that deadline for protests is coming (e.g., 10 minutes before and 5 minutes before).
* Give any extra registration packets and critiques to the treasurer (or registrar) to sell.
* Re-score score sheets as necessary.
* Post scores adjusted by decided protests (in red).
** State gimmicks given to all rallyists on the score board.
** Be sure to record on the score sheets the score after protests so you need not reconstruct it to publish results.

* Presentation and Announcements (need not be done personally by the RM):
** Announce awards.
** Thank workers and rallyists.
** Announce next month's rallye.
** Announce that additional registration packets and critiques are for sale ($1 for the combo) and any leftover par plaques are for sale ($.50 each).
** We issue any first-timer cars (that finish) a "Welcome to Beginner Class" free rallye coupon.
*** Enter the date, your name as issuer, and their name(s).
** Remind rallyists to please fill in and return their evaluation sheets.
** Someone should issue the RM a free rallye coupon as a thank-you gift (though it isn't signed and active yet).
* Clean-up:
** Give the start box keeper any unclaimed awards.
** Give the start box keeper any extra registration packets and critiques.
** Give the start box keeper the flyer rack.
** Give the whiteboard, stand, and markers to TRC's [[TRC Board Structure|Equipment Chair]].
** Give the checkpoint signs (and any other TRC signs used) to TRC's [[TRC Board Structure|Equipment Chair]].

== After Rallye ==

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.
* Remove all rallye signs, if used

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

* '''New:''' Email a soft copy of the whole rallye to the webmaster for the club archive.
** The club archive will be made available to someone willing to rethrow someday, but not to rallyists in general.
** We prefer editable copies and PDFs, if possible. Include Registration Pack, CMs or other signs, Critique, and any maps (e.g., where to post CMs).

=== Before the next TRC Business Meeting ===

* Add those who gave their email address and checked interest in TRC Events to the [http://www.therallyeclub.org/mailman/listinfo/trc-events trc-events mailing list], if willing.

* Return TRC rallye equipment (checkpoint signs, scoreboards, marker parker) to the [[TRC Board Structure|Equipment Chair]], typically at the next business meeting.

* Give score sheets to [[TRC_Board_Structure#AppointedPositions|TRC's Database Chair]] to add to the database (and mailing list, if necessary).

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]
* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].
* Start planning next rallye.

Police Notification

2023-05-07T20:09:08Z

Dean: Additions from Frank Hays for /* Addresses */

== Purpose ==
The purpose of notifying the police, is in case they get calls of "suspicious" behavior
that could be mistaken by home owners or bystanders as "casing the neighborhood".
Repeatedly traveling the same blocks is often considered suspicious, but is common
during a rallye.

Back when these were telephoned in, the best time to call was a day or two before the event, which gave the PD enough time to get it into the beat information for the swing shift briefing, but not so long that it would fall off the list of things to stick into the beat info.

With email, it's not really clear whether the rules are different or not, but Friday is better than Saturday, as the police may not read and act on your email fast enough.

== Addresses ==
; [http://www.cityofpaloalto.org/gov/depts/pol/contact.asp Palo Alto] : [mailto:PD@cityOfPaloAlto.org PD@cityOfPaloAlto.org] during business hours on a weekday.
; Mountain View : [mailto:police@mountainview.gov police@mountainview.gov]
; Los Altos : [mailto:police@losaltosca.gov police@losaltosca.gov]
; Sunnyvale : Use [http://ecityhall.sunnyvale.ca.gov/contact/contact.aspx?ap=Public%20Safety form] with mmmYYYY@TheRallyeClub.org as your Email address or send Email to SVTIP@tipnow.org (intended for anonymous tips, but our messages should not be anonymous).
; Santa Clara : [mailto:police@santaclaraca.gov police@santaclaraca.gov]
; San Jose : [https://www.sjpd.org/services/automated-services/contact-form contact form]
; Cupertino / Santa Clara Sheriff Dept. : [https://countysheriff.sccgov.org/home Sheriff] has a link to [mailto:so.website@shf.sccgov.org their email]

== Sample ==
Here is a sample E-mail. Of course, dates and names (people, cities, and
streets) and dates must be changed.
<pre>
TO: police@mountainview.gov
SUBJECT: Gimmick Car Rallye Saturday evening in Mountain View

There will be a public Gimmick Car Rallye this Saturday evening (Oct.
6, 5 to 10 PM) in Mountain View, as a benefit for cancer research.

A gimmick rallye is nothing like road racing. It is similar to a
scavenger hunt using street signs. There will be a couple dozen cars
driving through the neighborhoods I'm using. The basic route is:
between SMITH and JONES and between EL CAMINO REAL and FREMONT.

There will be a "checkpoint" on Easy Street along Whisman Park
from 7:30 to about 9:00 PM Saturday, where cars
will stop along the curb for a few minutes.

You might get a report that "suspicious" cars are driving slowly or
parking with interior lights on [to read instructions], reading street
signs, and then starting off again, perhaps making U-turns or
circling around the block to "try again".

I'm sending you this email so that you will know what we're doing and
may reassure any callers near this route.

More rallye info is available at http://old.therallyeclub.org/what.htm

-- George Bush, Rallymaster, oct2016@TheRallyeClub.org Phone: (650)555-1234

</pre>

(TODO: update to
[https://sites.google.com/site/therallyeclub/rallye-intro new rallye-intro] when ready.)

== Resources ==

=== Mountain View ===

[http://www.paloaltoonline.com/neighborhoods/maps/mv_map.jpg Mountain View map]
and
[http://www.neighborhoodlink.com/mountainview/allneighs.html Mountain View neighborhoods]
and
[http://www.mountainview.gov/civica/filebank/blobdload.asp?BlobID=2828 Mountain View crime statistics]
might help you find neighborhood names to use in your E-mail.

If you wish to report damaged or obscured street signs in Mountain View, phone MTV Public Services at (650)903-6329.

=== More? ===
Please add similar info for additional cities.

Writing an A-B Rallye

2023-02-03T05:30:46Z

Dean: Added Route Instruction section

The main difference between writing an [[Glossary#A|A-B rallye]] and writing a [[Glossary#C|coursemarker rallye]]
is that an A-B rallye must work with only the route instructions and existing signs/landmarks.
With a CM rallye, rallyemasters can post additional CMs to get rallyists back on course if they catch only part of a gimmick.
With an A-B rallye, rallyemasters cannot use CMs or Supps to get confused rallyists back on course.

It is still possible for multiple gimmicks to interact in an A-B rallye,
but they need to do so without creating too many possible options for the rallyists.
Each RI can handle only 2 (or sometimes 3) alternatives.
If multiple gimmicks interact to create several options for the rallyists,
then you're going to need a few RIs to get everyone back on course.
Writing (and scoring!) those RIs is going to be more complicated and difficult.

== GIs for A/B Rallyes ==

=== Route Instructions ===
The key decision is the specification of valid Route Instructions (RIs).
They are typically numbered instructions on the RI page(s) with lettered parts.

1. Are they two-part instructions or multi-part instructions? Explicitly say only one part will be executed.
Route Instructions (RIs) are numbered multi-part instructions on the RI pages with lettered parts.
2. It is typical (and a good idea) to carefully define parts and actions.
Each RI part has one ore more comma-separated actions.
3. Are only parts A and B valid? Or could the parts be lettered C, D, or E? Choose something like
* Execute the A or B part whose first action can be done first along the route.
* Execute the part whose first action can be done first along the route.
Some RMs define actions specifically (CS, L, Observe, R, U, maybe TURN).
You can help new rallyists by starting with something like, "First consider the first actions of each part".

4. It is typically a good idea to distinguish *selecting* or *marking* (on the score sheet) and *executing*. This makes it easier to describe how to handle the *same point* behavior: "mark C and execute A". It is also typical to define ''how'' to mark on the score sheet by crossing out the selected answer with an X; this makes scoring easier than circling. To avoid erasure or other corrections, some RMs even advise deciding elsewhere (typically on the RI page) and recording the selection on the score sheet when the decision is final.

5. If the first action that can be done is the first action in the part lettered C, should the rallyist instead (wait until and) execute part A? With careful wording, you can set up such a gimmick with ''separate sentences'' like
When the first action of parts A and B can first be done at the same point along the route, mark C on your score sheet.
After marking C on your score sheet, execute part A.

6. Some RMs have claimed that one can turn right before one can turn left (about 15 feet later). If that interpretation is not intended, say something like, "Turn or CS actions at a particular intersection are considered done at the same point along the route."

Don't forget to explicitly say something like, "Execute all actions of the selected part in order, then consider the entire RI completed."

=== Quoted and Unquoted Words ===

Many A/B rallyes differentiate between Quoted and Unquoted words.
* Quoted words must appear on signs. Must they appear on the same sign or any sign? In the same order or any order? Can other words intervene?
* Unquoted words refer to street names (which must have street-naming signs) or to rallye-defined terms such as CH, OPP, STOP, SIGNAL, INTERSECTION, JUNCTION, or T.

Example GIs:

If an RI part uses quotation marks, then it refers to a sign bearing all the word(s) and number(s) that appear within its quotation marks.
If an RI part has no quotation marks, then it refers to the object, if it is defined, and otherwise to the named road itself.

Using these, and a definition of ON as "physically upon"
: R on "SMITH"
means to drive over the sign reading SMITH, which is unsafe.

It is common to leave some defined terms out of the list of terms that are NOT street names to set up a gimmick.
If T was not in the list of defined terms to which unquoted words could apply,

: R at T
would need to be a street named T.

: R at "T"
requires a sign with the word "T"; a warning of a T intersection ahead may qualify.

==== SOL, SOR, and SA ====

Many A-B rallyes place importance on [http://old.therallyeclub.org/pdf/Sign%20Location_2.pdf sign location]:
on the left, on the right, or anywhere (or difficult to see).
And is it important where the sign is as you approach it or as you pass it?
There is a subtle difference when you turn.
And are multiple surfaces on the same pole considered all one sign or separate signs?

Older A-B rallye required signs to be on the right unless otherwise instructed.
Rallyists often prefer that all sign location restrictions are explicit.
Sample definitions:
: SOL (Sign on Left): Sign must be on the left as you approach it.
: SOR (Sign on Right): Sign must be on the right as you pass it.
: SA (Sign Anywhere): Sign may be anywhere, including overhead, or may be hard to see.
: *: The use of an asterisk (*) in an instruction requires sign(s) to be on the left as you pass.

Stinker: The last of these subtly applies to the instruction, rather than to the RI ''part'' A or B.

It is common to put an instance of SOL or SOR within quotation marks, which typically means (by the quoted words rule) that such a word must appear on a sign.

=== Intersection Types ===
You can define that certain terms limit what types of intersections are acceptable.
Examples:
: CH: An chance to turn at an intersection where pavement meets but does not cross
: PAST: Beyond the sign or landmark, turning at an intersection where roads cross each other
: S: Straight at an intersection where pavement crosses in both directions

=== Reads In Part (RIP) ===
RIP requires that the text quoted in the instruction is a proper subset of the text on the sign.
That is, the sign must also have something more.
Sample definitions:
: RIP (Reads in Part): Other word(s) or number(s) are on the sign, in addition to those inside the instruction's quotation marks.
: RIP (Reads in Part): Some, but not all, of the words that exist on the sign appear in the instruction.

=== After / Past ===
Sometimes, a rallye can avoid having multiple actions for an A or B part,
simplifying the rallye for those new to A-B rallyes.
One way to achieve this is to define AFTER or PAST, perhaps as "Beyond the sign or landmark in question."
Now, rather than "C at Smith, R at Jones" an RI part can read "R at Jones after Smith".
== Structure ==
There are four main types of Route Instruction in an A-B rallye:
; Same Location : Both parts refer to the same action(s), performed at the same location(s), and the rallyist must determine whether each part is valid.
; Same Route : Both parts occur along the same route, but not at the same location, and the rallyist must determine whether the first part is valid.
; Supp Style : One part occurs beyond a turn for a gimmick (typically using Observe or CS), and the other part gets rallyists back on route immediately (e.g., "U at Smith, R 1st Opp"), the way Supp instructions do in CM rallyes.
; Branching : The parts occur along different routes, with the two routes eventually rejoining.

Simple gimmicks based on instructions that are invalid per the GIs
(e.g., misspelled street names or words that "do not exist on signs")
typically use either the Same Location or Same Route type of RI.

More complex gimmicks (especially those that have rallyists turn on specific streets)
cannot use the Same Location type of RI.
When they use the Same Route type of RI,
they tend to be more obvious because one of the parts will refer to the same turn as the higher-precedence gimmick.
Rallyists need to realize that they should do the turn for the higher-precedence gimmick, rather than for the RI.

Using a Supp Style type of RI makes the gimmick less obvious,
because those who do not get the gimmick will not encounter the landmark for the part that acts like a Supp.
However, it is still relatively easy for experienced rallyists with maps
to figure out where they would need to turn to do the part that acts like a Supp.
From there, they can easily reverse engineer the gimmick.
Thus, the Supp Style type of RI is very similar to the Same Route type of RI in practice.

Using a Branching type of RI makes the gimmick even less obvious.
Rallyists who catch the gimmick will follow a different route than those who don't.
Neither RI part will refer to the turn for the gimmick,
and often neither group of rallyists (those who get the gimmick and those who don't)
will encounter the landmarks used in the RI part for the other group.

Branching type RIs usually makes the rallye flow better too, because there is no need for a U-turn.

== Looping ==

With Branching type RIs, it can be helpful to loop one of the routes.
That is, the rallyemaster can take advantage of the topography of the roads
to bring rallyists who get a gimmick back together with rallyists who miss the gimmick.

Here is an example where rallyists start at the bottom of the map,
and some gimmick causes them to turn right at Oak & Smith:
| | | |
___ J | | | |
| | M o | |_______| |___________
| | i h | |
| | l n | \ \ \ \ \ \ \ \ \ \ \ \ \ |
| | l s | \ _______ _______ \ |
| | e o | \ | | | Black | \ |
| | r n | \ | | | | \ |
| |_______| \ | | | | \ |
| \ | B | | J | \ |
| \ \ \ \ \ \ \ | r | | o | \ |
| \ ___________| o | | n | \ |
| \ | Davis w | | e | \ |
| \ | n | | s | \ |
| \ |___________________| |_______| \ |
| \ \ |
| X / / / / / X \ \ \ \ \ \ \ \ \ \ \ \ |
| X _______ X _______ _______ |
| X | O | X | Smith | | | |
| X | a | X | | | | |
| X | k | X | | | | |

| /|\ A. L on Smith, L at T
\|/ | B. L on Jones, L at T
In this example, rallyists who miss the gimmick will do part A,
turning left on Smith (Oak & Smith),
then turning left at the T (Smith & Miller).
Rallyists who get the gimmick will turn right at Oak & Smith, and then do part B.

However, part B takes them on a longer loop:
continuing past Brown,
turning left on Jones (Smith & Jones),
continuing on Black at the forced turn,
continuing past Brown again,
turning left at the T (Black & Johnson),
continuing on Davis at the forced turn,
and turning left at the uninstructed T (Davis & Miller).
Note that the loop would still work with a [[Glossary#T|T rule]]
that has rallyists turn right at the uninstructed T (Davis & Miller),
because they would reverse their direction of travel in the cul-de-sac (Miller).

As the above example shows,
a rallye's T rule can be used to simplify RI(s) used to loop rallyists back on route.
However, excessive reliance on the T rule can confuse rallyists.

== Scoring ==

<table style="float: right; border: none; margin: 0">
<caption>Example Scoring Templates</caption>
<tr>
<td>
{| style="border: thin solid; margin: 0 0 0.5em 2em"
|+Simple Scoring
|-
| 1. || A
| style="background:green; color:white" | B || C ||     || 11. || A || B
| style="background:green; color:white" | C
|-
| 2.
| style="background:green; color:white" | A || B || C || || 12. || A || B
| style="background:green; color:white" | C
|-
| 3. || A || B
| style="background:green; color:white" | C || || 13. || A
| style="background:green; color:white" | B || C
|-
| 4. || A
| style="background:green; color:white" | B || C || || 14. || A || B
| style="background:green; color:white" | C
|-
| 5. || A || B
| style="background:green; color:white" | C || || 15.
| style="background:green; color:white" | A || B || C
|-
| 6.
| style="background:green; color:white" | A || B || C || || 16. || A || B || C
|-
| 7. || A
| style="background:green; color:white" | B || C || || 17.
| style="background:green; color:white" | A || B || C
|-
| 8. || A
| style="background:green; color:white" | B || C || || 18.
| style="background:green; color:white" | A || B || C
|-
| 9. || A || B || C || || 19. || A
| style="background:green; color:white" | B || C
|-
| 10.
| style="background:green; color:white" | A || B || C || || 20.
| style="background:green; color:white" | A || B || C
|-
|}
</td><td>
{| style="border: thin solid; margin: 0 0 0.5em 2em"
|+Combo Scoring
|-
| 1. || A || B || C ||     || 11. || A || B || C
|-
| 2. || A || B || C || || 12. || A || B || C
|-
| 3. || A || B || C || || 13. || A || B || C
|-
| 4. || A || B || C || || 14. || A || B || C
|-
| 5. || A || B || C || || 15. || A || B || C
|-
| 6. || A || B || C || || 16.
| style="background:yellow; color:black" | A || B
| style="background:green; color:white" | C
|-
| 7. || A || B || C || || 17. || A || B || C
|-
| 8. || A || B || C || || 18. || A || B || C
|-
| 9. || A
| style="background:green; color:white" | B
| style="background:yellow; color:black" | C || || 19. || A || B || C
|-
| 10. || A || B || C || || 20. || A || B || C
|-
|}
</td>
</tr>
</table>

TRC's [[Using the Computerized Scoring System|computerized scoring system]] does not handle A-B rallyes well.
It is easier to score A-B rallyes with templates made from overhead transparency sheets.
Transparency markers (or in a pinch, dry-erase markers) can be used to mark the template.
When a transparent template is placed over a score sheet, everything recorded on the score sheet can be seen.
Sometimes teams make additional marks on their score sheet that might not show through the windows of a paper template.

It is often helpful to have two scoring templates for a rallye.
The first template indicates everything that is simply worth +10 points.
Scoring this template is easy: count the answers that match this template and append a zero (i.e., multiply by 10).
The second template indicates everything else, and usually the more experience person scores this template.
A third person can add the two subtotals,
and add the finish points awarded to everyone to make a perfect score total 1000 points.

For these example scoring templates,
all the RIs except 9 and 16 are simply scored 10 points for the correct answer.
Both RI 9 and RI 16 have full-credit answers worth 10 points,
and partial credit answers worth 5 points.

== See Also ==
* [[Rallyemaster_Handbook]]
* [[Advice_for_New_Rallyemasters]] (even if you aren't a new RM) and especially its sections on
** [[Advice_for_New_Rallyemasters#Choosing a Neighborhood|Choosing a Neighborhood]] (as you'll need good poles for coursemarkers).
** [[Advice_for_New_Rallyemasters#Rallye_Length|Rallye Length]] to assure your rallye isn't too long or complex.
* [[Guide to A–B Gimmick Rallyes]]
* [[Sample General Instructions (A-B)]]
* [[Gimmick Types]]
* [[Scoring a Rallye by Hand]]
* [[Prechecking Gimmick Rallyes]]

Printing for TRC Rallyes

2022-12-30T22:54:50Z

Dean: /* Postage for Mailing (as of January 2023) */

When TRC does the printing, it could be done by
[[User:Dean|Dean]]
or
[[User:Steve|Steve Watt]] <steve@watt.com>.
* Steve no longer attends TRC rallyes regularly, so it is likely that you (or someone) will pick it up beforehand from his house in San Jose. If he prints your CMs, you pick them up from him at the same time.

= Printing Reimbursement Rates =
The following rates are current, as of January, 2014:

{| class="wikitable"
|-
! Item
! Reimbursement
|-
| "simplex" on own paper
| $0.06 per sheet
|-
| "simplex" on TRC paper or labels
| $0.05 per sheet
|-
| "duplex" on own paper
| $0.10 per sheet
|-
| "duplex" on TRC paper or card stock
| $0.09 per sheet
|-
| Envelopes (printed)
| $0.07 per 5 envelopes (or fraction thereof)
|-
| CMs on own card stock
| $0.11 per sheet ($0.06+$0.05)
|-
| 2-sided postcards on own card stock
| $0.16 per sheet ($0.06+$0.10)
|-
| Own labels
| $0.30 per sheet ($0.25+$0.05)
|-
| Color printing
| 20 cents per side (plus 1 cent per sheet on your own paper).
|}

(In case you don't know, "simplex" means printing one one side of the sheet;
"duplex" means printing on both sides of the sheet.)

= Standard Rallye Printing =

Someone must registration packs and extras to the rallye start on time and get the critiques to the finish, typically by bringing them to the start, as well.

== Registration Packets ("Reg Packs") ==
Starting with 2018, we now print '''25 copies''' of the rallye registration pack. These are normally single sided (though some notes have been hidden on the backs). Almost all of them will be stapled and numbered, and the last will be unstapled and unnumbered, available for a run to a copy place (though Office Max near Costco has closed) if more than 24 cars register.

== Extra Packets ==
We now normally print '''15 extra''' registration packets (without scoresheets) for back seat passengers. In 2014, we raised our entry fees and started offering these packets at no extra cost.

These may be printed duplex to save money. But there could be concerns about alternative interpretations. For example, is a page printed on the reverse of the RI Page "on the RI page"? It is easiest to simply mark these extra copies unofficial. (This could be done with a "watermark" or by hand or with text on their first page.)

== Critiques ==
Print '''25 copies''' of the critique, duplex. Do not put maps on the back of the text that refers to the same area. There are often errors in the critique that will need to be explained at the finish. It is best to review it last.

== Coursemarkers ==
Dean or Steve can also print your coursemarkers, if you're willing to pick them up. We have a [[Coursemarker Guidelines|few ideas]] about how to create coursemarkers. Word format works fine for these, as the formatting is somewhat less challenging.

We now normally print coursemarkers on standard paper, rather than 110-pound card stock. So TRC reimbursement rates are the same as those stated above. You may also be reimbursed for a duplicate set of CMs on standard paper, in case a CM is lost or destroyed. Most RMs simply depend on a Sharpie or pasting existing letters and numbers in the unlikely case that a replacement is needed.

== Checkpoint Slips ==
When Steve was competing, he normally did '''not''' print checkpoint slips. This is because they usually need handling (small slips need to be cut apart), and one cannot perform that handling without seeing/reading them, and no competing rallyist should do so; that just wouldn't be fair.

= Reimbursement =

Reimbursement rates are now summarized in the table at the top of this page.
This is roughly cost for medium-duty laser printers; bulk copiers will be somewhat lower, small printers somewhat higher.

== Color ==

Some RMs have used color in registration packets, CMs, and Critique maps to great effect. If you want to be reimbursed more than the above rates, you need to get board approval beforehand. If this is used for gimmicks, this will "tip your hand." You may keep your use of color a secret, at the risk that you will absorb the extra expense.

[http://www.copyfactory.com/ Dean's place] charges (in November, 2015) $0.39 for one-sided color copies in bulk, plus a [http://www.copyfactory.com/color-copies-and-digital-prints $5 setup charge], so maybe less than twice that for two-sided. Most places charge more (about $0.50). Standard ink-jet printing cost depends greatly on how much of the page is colored.

If you are printing in color, one way to keep costs down is to minimize how many pages are color (e.g., only the maps of the Critique and only 20 copies; remaining copies would be gray scale). You're likely to do the collation and stapling yourself, however.

= Document Transfer to Dean or Steve Watt =
The easiest way to handle the bulk printing is to E-mail two PDFs to Dean or Steve: One with the packet participants get at the start, one with the critique. Steve can also handle Word 2007 or earlier documents, but there is risk of formatting disagreement when using Office.

Make certain that your PDF creation software embeds any unusual fonts. If you're using any font that doesn't come with a default Windows installation, ask Steve if he has it.

If you can't create a combined PDF, there are web sites that will combine your PDFs for you. Or Steve can probably do it, but you need to make sure that PDF font subsetting does not occur; again this is dependent on your particular PDF creating software.

Note that if you have special car numbers, colored paper, or other unusual requests, Steve can often handle them, but do ask more than a day or two ahead.

Minimum margins are 1/4" on the sides and bottom, and about 1/2" on top (though people prefer more, due to clipboards).

== Schedule ==
Please have your files ready by the Wednesday late-afternoon before the rallye (assuming a Saturday rallye). That gives Steve time to do the test run, and we can iterate if needed to make sure something printable comes out.

= Printing for Mailings =

Reimbursement rates are now summarized in the table at the top of this page. We account for mailings separately from rallye printing.

== Postage for Mailing (as of January 2023) ==

[https://postcalc.usps.com/Calculator/Postcard?country=0&ccode=US&oz=94041&omil=False&dz=94041&dmil=False&mdt=3%2F11%2F2018&mdz=12%3A29&m=8 Postcard postage] is current '''48 cents''' per card). (This is surprisingly difficult to verify at usps.gov; try [https://postcalc.usps.com/ postcalc.usps.com].)

Postage for a first class [http://postcalc.usps.gov/MailServices.aspx?m=1&p=0&o=1&dz=94041&oz=94203 letter], stamped, is currently '''60 cents'''. (They are currently 3 cents cheaper if metered.) This info may be available from a [https://www.stamps.com/usps/postage-rate-increase/ USPS press release].

Gimmick Rallye Timeline

2022-10-09T22:54:37Z

Dean: /* 6 months prior */

Though this checklist is worded the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the [[Rallyemaster Handbook]].

== Before the Rallye ==

=== 9 months prior ===

* Sign up to write a rallye
* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://old.therallyeclub.org/mailman/listinfo/trc-rm the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.
* Try to assure no major (traffic-causing) events will occur along the route. Check that [http://www.shorelineamphitheatertickets.com/ Shoreline Amphitheater] will not have an event on rallye night if you are going anywhere near it.
* Continue writing rallye.
* If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve rooms only 1-3pm, 3-5pm, 5-7pm, or 7-9pm or 9-11pm. This means that best rallye finishes are 2, 4, 6, 8, and 10 PM, though 2-3pm, 4-5pm, and 8-9pm should not be heavy traffic times to precede your reservation. Reserve the room by calling their toll free San Jose reservation line '''1-866-642-8950''' (before publishing a flyer, if it specifies the finish location, rather than a generic "local pizza parlor" or "local restaurant").
** Ask them to reserve the large rooms ("rooms 3 and 4").
** Tell them this is for "The Rallye Club" and our reputation should keep them from requiring a $50 or more deposit (actually, a minimum purchase amount).
** Remind them that managers Butch and Eric grant us a 10% discount (because we bring about 50 people).
If a rallye is ever cancelled, we need to assure our reservation is, too. It costs $200 to reserve the room for an extra 2-hour time slot, and reserving an extra slot using a different name is forbidden by their contract.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.
* Decide if you will create your own rallye announcement web page or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Send mail to [[user:steve|Steve Watt]] <[mailto:steve@watt.com steve@watt.com]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
* Finish writing rallye
* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* [[Awards and Par Plaques for TRC Rallyes|Order Par Plaques & Awards]] (optional).
* Arrange checkpoint workers, if needed.
* Assure that the Insurance Chair knows, at least 3 weeks before the rallye:
** The name and type of rallye
** Its date and start time.
: (Telling the board 2 months prior is the easy way to communicate this info.)

=== 2 weeks prior ===

* Prepare checkpoint crew instructions.
* Obtain [[TRC Equipment|equipment]] (marker parkers).
** If you are using signs (e.g., [[http://www.therallyeclub.org/wiki/Coursemarker_Guidelines CMs]) and have never done so before, get a lesson in using the "marker parker" tools to erect and remove signs using the techniques you will use.
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact [[Finish Location|Finish location]] (San Jose Round Table gives us a 10% discount. Ask for it, and then mention it in your final traverse or at the end of your GIs.)
* Devise a map and RIs for your "rallye school" for beginners.
** For a CM rallye:
*** assure the SUPP/SI page has what you need for the school. (This is trivial if the map is a piece of the actual rallye.)
*** If you want to change a SUPP or SI, be ''positive'' it isn't also used by another CM that needs the original.

=== 1 week prior ===

* Conduct final pre-check.
* Double check the critique is up-to-date and correct. Examples
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** For a CM rallye, assure that no letter(s) inadvertently are repeated.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Confirm workers.
* Email preliminary GIs to the {{webmaster}} so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

=== 3 days prior ===
* Send your materials for [[Printing for TRC Rallyes|printing]] if you're having TRC handle it.
* If you're printing, print 20 extra registration packets (without score sheets) for back seat passengers.
* Give or email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Also your critique (or all your materials), so they understand how the gimmicks work or are scored.
* Gather ideas for SIs you might post at the start:
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that have more traffic or some other concern.
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

=== 1 day prior ===
* [[Police Notification|Notify the police]] of rallye cities (or county sheriff) that the rallye is tomorrow.
* Send email with electronic copies of the rallye materials.
** If the registration workers are competing in the rallye, then they will need PDF copies. This allows them to spend two hours plus driving the rallye before registration opens, to make up for the two hours plus they lose working registration (counting driving from the course to the start, setting up, packing up, and returning to the course). You may want to mention when you expect the course markers (if used) should be erected for the first portion of the course and what rallye portion(s) should not be attempted until the checkpoint is staffed.
** If Michelle McGrew <[mailto:michelle@TheRallyeClub.org michelle@TheRallyeClub.org]> is competing in the rallye, then she will need plain text soft copies.
* Obtain the password for TRC's [[Twitter]] account
** Test your ability to send a rallye day notice by sending a night-before or day-of reminder (advertisement).

== The Day of the Rallye ==

=== Before the start opens ===

* First thing (or the night before), E-mail a registration packet to the one staffing your registration table, so he/she/they can start the rallye before the start opens, to compensate for leaving the start after the start closes. Tell him/her/them if a CP will change things, if necessary. Do not send the critique or CP worker instructions, as that would be an unfair competition advantage.
* Post signs, if used.
* Call Finish location and remind them, but not during their lunch rush. (If finishing at the San Jose Round Table, remind the manager of our discount so he or she can check into it before our rallyists arrive asking for it.)
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

=== At the start ===

* Arrive at Start 15 minutes before opening.
* Check with Registrar. Let them know any special instructions for giving out packets
* Instruct workers (checkpoint, registration).
* Start answering rallyists' questions.
* Do Q&A session and rallye school

=== After the start closes ===

* Remove all posted material at the start
* Drive route: check posted signs & check in with CP workers

=== During the Rallye ===

* You will get questions in person at the start (and perhaps at the checkpoint).
* You will also get phone calls from confused rallyists.

=== At the finish ===

* If you have a finish reservation at the San Jose Round Table, someone must arrive and claim it within 15 minutes of its start time.
* Arrive at the Finish at least 15 minutes prior to Finish opening
* Display flyers, evaluation sheets, and protest forms.
* Setup scoreboard (whiteboard or computer cabled to the TV's HDMI input).
* Answer rallyists' questions.
* Collect score sheets and give Critiques and Eval forms.
* Begin scoring.
* Update scoreboard.

=== After finish closes ===

* Start marking score sheets as late.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.
* Announce that deadline for protests is coming (e.g., 10 minutes before and 5 minutes before).
* Give any extra registration packets and critiques to the treasurer (or registrar) to sell.
* Re-score score sheets as necessary.
* Post scores adjusted by decided protests (in red).
** State gimmicks given to all rallyists on the score board.
** Be sure to record on the score sheets the score after protests so you need not reconstruct it to publish results.

* Presentation and Announcements (need not be done personally by the RM):
** Announce awards.
** Thank workers and rallyists.
** Announce next month's rallye.
** Announce that additional registration packets and critiques are for sale ($1 for the combo) and any leftover par plaques are for sale ($.50 each).
** We issue any first-timer cars (that finish) a "Welcome to Beginner Class" free rallye coupon.
*** Enter the date, your name as issuer, and their name(s).
** Remind rallyists to please fill in and return their evaluation sheets.
** Someone should issue the RM a free rallye coupon as a thank-you gift (though it isn't signed and active yet).
* Clean-up:
** Give the start box keeper any unclaimed awards.
** Give the start box keeper any extra registration packets and critiques.
** Give the start box keeper the flyer rack.
** Give the whiteboard, stand, and markers to TRC's [[TRC Board Structure|Equipment Chair]].
** Give the checkpoint signs (and any other TRC signs used) to TRC's [[TRC Board Structure|Equipment Chair]].

== After Rallye ==

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.
* Remove all rallye signs, if used

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

* '''New:''' Email a soft copy of the whole rallye to the webmaster for the club archive.
** The club archive will be made available to someone willing to rethrow someday, but not to rallyists in general.
** We prefer editable copies and PDFs, if possible. Include Registration Pack, CMs or other signs, Critique, and any maps (e.g., where to post CMs).

=== Before the next TRC Business Meeting ===

* Add those who gave their email address and checked interest in TRC Events to the [http://www.therallyeclub.org/mailman/listinfo/trc-events trc-events mailing list], if willing.

* Return TRC rallye equipment (checkpoint signs, scoreboards, marker parker) to the [[TRC Board Structure|Equipment Chair]], typically at the next business meeting.

* Give score sheets to [[TRC_Board_Structure#AppointedPositions|TRC's Database Chair]] to add to the database (and mailing list, if necessary).

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]
* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].
* Start planning next rallye.

Gimmick Rallye Timeline

2022-10-09T22:51:06Z

Dean: /* Before the start opens */

Though this checklist is worded the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the [[Rallyemaster Handbook]].

== Before the Rallye ==

=== 9 months prior ===

* Sign up to write a rallye
* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://old.therallyeclub.org/mailman/listinfo/trc-rm the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.
* Try to assure no major (traffic-causing) events will occur along the route. Check that [http://www.shorelineamphitheatertickets.com/ Shoreline Amphitheater] will not have an event on rallye night if you are going anywhere near it.
* Continue writing rallye.
* If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve rooms only 1-3pm, 3-5pm, 5-7pm, or 7-9pm or 9-11pm. This means that best rallye finishes are 2, 4, 6, 8, and 10 PM, though 2-3pm, 4-5pm, and 8-9pm should not be heavy traffic times to precede your reservation. Reserve the room by calling their toll free San Jose reservation line '''1-866-642-8950''' (before publishing a flyer, if it specifies the finish location, rather than a generic "local pizza parlor").
** Ask them to reserve the large rooms ("rooms 3 and 4").
** Tell them this is for "The Rallye Club" and our reputation should keep them from requiring a $50 or more deposit (actually, a minimum purchase amount).
** Remind them that managers Butch and Eric grant us a 10% discount (because we bring about 50 people).
If a rallye is ever cancelled, we need to assure our reservation is, too. It costs $200 to reserve the room for an extra 2-hour time slot, and reserving an extra slot using a different name is forbidden by their contract.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.
* Decide if you will create your own rallye announcement web page or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Send mail to [[user:steve|Steve Watt]] <[mailto:steve@watt.com steve@watt.com]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
* Finish writing rallye
* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* [[Awards and Par Plaques for TRC Rallyes|Order Par Plaques & Awards]] (optional).
* Arrange checkpoint workers, if needed.
* Assure that the Insurance Chair knows, at least 3 weeks before the rallye:
** The name and type of rallye
** Its date and start time.
: (Telling the board 2 months prior is the easy way to communicate this info.)

=== 2 weeks prior ===

* Prepare checkpoint crew instructions.
* Obtain [[TRC Equipment|equipment]] (marker parkers).
** If you are using signs (e.g., [[http://www.therallyeclub.org/wiki/Coursemarker_Guidelines CMs]) and have never done so before, get a lesson in using the "marker parker" tools to erect and remove signs using the techniques you will use.
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact [[Finish Location|Finish location]] (San Jose Round Table gives us a 10% discount. Ask for it, and then mention it in your final traverse or at the end of your GIs.)
* Devise a map and RIs for your "rallye school" for beginners.
** For a CM rallye:
*** assure the SUPP/SI page has what you need for the school. (This is trivial if the map is a piece of the actual rallye.)
*** If you want to change a SUPP or SI, be ''positive'' it isn't also used by another CM that needs the original.

=== 1 week prior ===

* Conduct final pre-check.
* Double check the critique is up-to-date and correct. Examples
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** For a CM rallye, assure that no letter(s) inadvertently are repeated.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Confirm workers.
* Email preliminary GIs to the {{webmaster}} so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

=== 3 days prior ===
* Send your materials for [[Printing for TRC Rallyes|printing]] if you're having TRC handle it.
* If you're printing, print 20 extra registration packets (without score sheets) for back seat passengers.
* Give or email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Also your critique (or all your materials), so they understand how the gimmicks work or are scored.
* Gather ideas for SIs you might post at the start:
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that have more traffic or some other concern.
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

=== 1 day prior ===
* [[Police Notification|Notify the police]] of rallye cities (or county sheriff) that the rallye is tomorrow.
* Send email with electronic copies of the rallye materials.
** If the registration workers are competing in the rallye, then they will need PDF copies. This allows them to spend two hours plus driving the rallye before registration opens, to make up for the two hours plus they lose working registration (counting driving from the course to the start, setting up, packing up, and returning to the course). You may want to mention when you expect the course markers (if used) should be erected for the first portion of the course and what rallye portion(s) should not be attempted until the checkpoint is staffed.
** If Michelle McGrew <[mailto:michelle@TheRallyeClub.org michelle@TheRallyeClub.org]> is competing in the rallye, then she will need plain text soft copies.
* Obtain the password for TRC's [[Twitter]] account
** Test your ability to send a rallye day notice by sending a night-before or day-of reminder (advertisement).

== The Day of the Rallye ==

=== Before the start opens ===

* First thing (or the night before), E-mail a registration packet to the one staffing your registration table, so he/she/they can start the rallye before the start opens, to compensate for leaving the start after the start closes. Tell him/her/them if a CP will change things, if necessary. Do not send the critique or CP worker instructions, as that would be an unfair competition advantage.
* Post signs, if used.
* Call Finish location and remind them, but not during their lunch rush. (If finishing at the San Jose Round Table, remind the manager of our discount so he or she can check into it before our rallyists arrive asking for it.)
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

=== At the start ===

* Arrive at Start 15 minutes before opening.
* Check with Registrar. Let them know any special instructions for giving out packets
* Instruct workers (checkpoint, registration).
* Start answering rallyists' questions.
* Do Q&A session and rallye school

=== After the start closes ===

* Remove all posted material at the start
* Drive route: check posted signs & check in with CP workers

=== During the Rallye ===

* You will get questions in person at the start (and perhaps at the checkpoint).
* You will also get phone calls from confused rallyists.

=== At the finish ===

* If you have a finish reservation at the San Jose Round Table, someone must arrive and claim it within 15 minutes of its start time.
* Arrive at the Finish at least 15 minutes prior to Finish opening
* Display flyers, evaluation sheets, and protest forms.
* Setup scoreboard (whiteboard or computer cabled to the TV's HDMI input).
* Answer rallyists' questions.
* Collect score sheets and give Critiques and Eval forms.
* Begin scoring.
* Update scoreboard.

=== After finish closes ===

* Start marking score sheets as late.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.
* Announce that deadline for protests is coming (e.g., 10 minutes before and 5 minutes before).
* Give any extra registration packets and critiques to the treasurer (or registrar) to sell.
* Re-score score sheets as necessary.
* Post scores adjusted by decided protests (in red).
** State gimmicks given to all rallyists on the score board.
** Be sure to record on the score sheets the score after protests so you need not reconstruct it to publish results.

* Presentation and Announcements (need not be done personally by the RM):
** Announce awards.
** Thank workers and rallyists.
** Announce next month's rallye.
** Announce that additional registration packets and critiques are for sale ($1 for the combo) and any leftover par plaques are for sale ($.50 each).
** We issue any first-timer cars (that finish) a "Welcome to Beginner Class" free rallye coupon.
*** Enter the date, your name as issuer, and their name(s).
** Remind rallyists to please fill in and return their evaluation sheets.
** Someone should issue the RM a free rallye coupon as a thank-you gift (though it isn't signed and active yet).
* Clean-up:
** Give the start box keeper any unclaimed awards.
** Give the start box keeper any extra registration packets and critiques.
** Give the start box keeper the flyer rack.
** Give the whiteboard, stand, and markers to TRC's [[TRC Board Structure|Equipment Chair]].
** Give the checkpoint signs (and any other TRC signs used) to TRC's [[TRC Board Structure|Equipment Chair]].

== After Rallye ==

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.
* Remove all rallye signs, if used

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

* '''New:''' Email a soft copy of the whole rallye to the webmaster for the club archive.
** The club archive will be made available to someone willing to rethrow someday, but not to rallyists in general.
** We prefer editable copies and PDFs, if possible. Include Registration Pack, CMs or other signs, Critique, and any maps (e.g., where to post CMs).

=== Before the next TRC Business Meeting ===

* Add those who gave their email address and checked interest in TRC Events to the [http://www.therallyeclub.org/mailman/listinfo/trc-events trc-events mailing list], if willing.

* Return TRC rallye equipment (checkpoint signs, scoreboards, marker parker) to the [[TRC Board Structure|Equipment Chair]], typically at the next business meeting.

* Give score sheets to [[TRC_Board_Structure#AppointedPositions|TRC's Database Chair]] to add to the database (and mailing list, if necessary).

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]
* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].
* Start planning next rallye.

Finish Location

2022-10-09T22:12:11Z

Dean: Added St. John's

==Choosing a Finish Location==
A good finish location will have many of the following characteristics:
* '''Place orders at the counter –''' so each person or group of people can order and pay separately
* '''Various types of food –''' because not everyone wants the same thing (not even pizza)
* '''Open late –''' to allow at least an hour after the finish closes for protests, announcements, awards, and discussion
* '''Good lighting –''' so people can read the critique
* '''Plenty of room –''' so everyone gets a seat (including normal non-rallyist customers, if we don't have a room/area reserved)
* '''Near the rallye's end –''' because no one likes long final traverses to the finish

==Finish Locations==
The following have been used as finish locations for past rallyes.

=== [https://stjohnsgrill.com/ St. John's Bar and Grill] ===
During the COVID epidemic, we have been finishing here because it has
a large quantity of outdoor seating.
* Address: 510 Lawrence Expy. Ste. 110, Sunnyvale, CA 94085
* Phone: (408) 738-8515
* URL: https://stjohnsgrill.com/
* Review: Burgers, chicken sandwiches, cheesesteak sandwiches all good.
* Details:
** Reserve a few outdoor tables at least 1 week before.
** Being outside means no one is bothered by our award announcements and it is fairly quiet for us.
** Outside, there are no TV screens for [[Using the Computerized Scoring System|the computerized scoring system]]
** Parking varies widely, even Saturday afternoon. Signs warn that valuables should not be left in cars.

===San Jose Round Table Pizza===
* Address: 4400 Stevens Creek Blvd, San Jose
* Phone: 408-983-0900
* URL: https://www.roundtablepizza.com/location/215/
* Details:
** Large rooms that we can reserve; plenty of room for 30+ cars (depending on how many rooms we get)
** TV screens that we can connect to [[Using the Computerized Scoring System|the computerized scoring system]]

===Jake's of Sunnyvale===
* Address: 174 E Fremont Avenue, Sunnyvale
* Phone: 408-720-8884
* URL: http://www.jakesrestaurants.com/jakesofsunnyvale.html
* Details:
** Cannot reserve rooms; usually enough room for 12-15 cars
** Can be crowded/noisy, especially for big sporting events

===Jake's of Saratoga===
* Address: 12175 Saratoga Sunnyvale Road, Saratoga
* Phone: 408-257-5858
* URL: http://www.jakesrestaurants.com/jakesofsaratoga.html
* Details:
** Cannot reserve room
** Can be crowded/noisy, especially for big sporting events

===The Garrett===
* Address: 1777 S Bascom Avenue, Campbell
* Phone: 408-559-7930
* URL: http://thegarretrestaurant.com/
* Details:
** Cannot reserve room
** Can be crowded/noisy, especially for big sporting events

===Mountain Mike's Pizza (Campbell)===
* Address: 301 E Hamilton Avenue, Campbell
* Phone: (408) 378-9090
* URL: https://www.mountainmikespizza.com/locations/hamilton-e-hamilton/
* Details:
** They have a reservable room, but may want a deposit toward purchases.
** They have more room than Jakes of Saratoga, but is very noisy.
** Used by Dave and Cris in February, 2019.

===Mountain Mike's Pizza (Mountain View)===
* Address: 1724 Miramonte Avenue, Mountain View
* Phone: 650-988-9090
* URL: https://www.mountainmikespizza.com/locations/mountain-view-miramonte/
* Details:
** They have a reservable room, and did not ask for a deposit for Toy Rallye (December 2019).

===Armadillo Willy's BBQ===
* Address: 1031 N San Antonio Rd, Los Altos
* Phone: (650) 941-2922
* URL: http://www.armadillowillys.com/armadillo_willys_bbq_los_altos.asp
* Details:
** There's a room that can be reserved that might hold the people from a dozen cars or so.

* Address: 161 E El Camino Real, Sunnyvale, CA 94087
* We have never used this as a finish, but there is more parking and a larger eating area (all one room, often noisy).

===Giovanni's New York Pizzaria ===
* Address: 1127 N Lawrence Expressway at lakehaven
* Phone: (408) 734-4221
* URL: https://www.giovannisnypizza.com/
* Details:
** There is a reserveable side room with long tables.
** Tell them we expect 50 people, so they won't seat others in this side room.
** Waiters take orders and deliver food, so a tip is expected.
** Open Saturdays until 9:30 PM.

==Closed Locations==
* Pizza Depot, Sunnyvale (2015)
* The Boardwalk, Los Altos (2014)

TRC Board Structure

2022-10-09T21:52:34Z

Dean: Updated Appointed Positions

TRC has seven board members: President, Vice President, Secretary, Treasurer, and three board members at large.

Subscribe to the [http://www.therallyeclub.org/mailman/listinfo/trc-business TRC-Business] distribution list if you would like to receive electronic copies of the proposed agenda, minutes, reports, etc.

[https://therallyeclub.org/about_us.htm TRC's web site] now lists
* Lists current officers and board members
* Describes appointed positions, but does not identify who they are

== Appointed Positions ==

* '''Competition Director''' - [[User:Abbydancer|Abby Grossman]], [mailto:abby@TheRallyeClub.org abby@TheRallyeClub.org] when available
* '''Equipment Chair''' - Ed Slintak, [mailto:etslintak@aol.com etslintak@aol.com]
* '''Awards Committee''' - Eric Anderson, [mailto:mmewa@me.com mmewa@me.com]
* '''Database Chair''' (formerly Membership Chair) - Eric Anderson, [mailto:mmewa@me.com mmewa@me.com]
* '''Insurance Chair''' - [[User:Ckwendt|Cris Wendt]], [mailto:ckwendt@comcast.net ckwendt@comcast.net]
* '''Publicity Chair''' (position has been open for years) - Dave Graubart and Ric Goldman have been sharing most duties
* '''Webmaster''' - [[User:RicGoldman|Ric Goldman]], [mailto:webmaster@TheRallyeClub.org webmaster@TheRallyeClub.org]
* '''Financial Reviewer''' - Ed Slintak, [mailto:etslintak@aol.com etslintak@aol.com]

== See Also ==

* [[Officers for Previous Years]]
* [[Potential Meeting Locations]]

Awards and Par Plaques for TRC Rallyes

2022-10-09T21:40:03Z

Dean: Added our current process.

Our normal awards and participation plaques ("par plaques") are business-card sized refrigerator magnets. These are printed in color, laminated, and affixed by hand to adhesive magnets.

The [https://therallyeclub.org/about_us.htm Awards Committee] can design par plaques and awards, but like ideas and sample art (often what is on the flyer) a month or more before the rallye. They often look similar, but don't have to.

"Awards Committee" is an overstatement. As of 2021
* Eric Anderson designs the artwork and produces PDFs.
* Dean Stanton
** prints these PDFs (2 copies of 3 pages) in color,
** aligns a pair of pages (which need not be identical) **back-to-back**
** puts the pair of sheets in a lamination pouch
** laminates the pair of pages
** uses a paper cutter to carefully trim the top and bottom
** delaminates the pair of pages to result in two sheets with plastic on their display side
** uses a paper cutter to carefully trim each page's sides off and then to cut individual images.
** uses scissors to trim the award if it sticks out beyond the magnet or to trim the magnet if it sticks out beyond the award.

These laminated images are stuck to peel-and-stick magnets **only if needed**. We affix to magnets only what we think we'll need, to save money. We also buy the magnets in large quantities rarely, because that also saves money.

We start with
* One par plaque for the RM and for each rallye worker (CP workers, registration workers, precheckers, assistant RMs) who want them.
* One par plaque for each car competing. Assume that will be 10 cars and make more before they are needed to avoid slowing down rallyists.

At the start and/or finish, create
* One pair of First Place awards for every class that has an entrant. (No First Timers? Then don't magnet any First Timer awards.)
* One pair of Second Place awards for every class that has at least two entrants.
We could make only one such award if we have solo rallyists, so we don't magnet the second award they don't need (if it turns out that they win an award).
The start box contains scissors, in case the awards need trimming.

=== Options ===

We could buy larger magnets and make larger awards, if desired. We have never asked rallyists if they would prefer those.

Rallyemasters can provide their own awards and participation plaques (par plaques), if they so choose.
Well before your event, please contact the [[TRC Board Structure|TRC Treasurer]] to discuss your budget, and contact the [[TRC Board Structure|TRC Awards Committee]] to let them know not to provide our standard awards and/or par plaques for you.

Normally presented awards are now on a [[Gimmick_Rallye_Class_Structure#Awards|separate page]].

== OLD Information ==

This is from long ago, when Nick designed and ordered award pins.

Our standard rallye awards are custom 1-inch pins ordered from [http://littleawards.com/littleawards/ Little Awards], and our standard par plaques are business-card size refrigerator magnets.
Each team gets one par plaque, and each winning team receives two pins (one for the driver and one for the navigator).

* [http://old.therallyeclub.org/pdf/Award%20and%20Par%20Plaque%20Process.pdf Award and Par Plaque Process] (PDF, 35kB) is the official manual for ordering awards and par plaques.

As of June, 2009, minimum lead time is
*3 weeks ahead for ordering award and/or worker pins
*1 week ahead for (3.5" x 2", 300 dpi) Par Plaques.

TRC Board Structure

2022-10-09T21:11:54Z

Dean: Removed very old information

Gimmick Rallye Class Structure

2022-10-09T21:06:20Z

Dean: /* Awards */

TRC rallyes have competitors run in classes so they are competing against others with roughly their same skill level. The most experienced person in the car determines the class level for the car. Class definitions are, however, judgment calls. The registrar for the event will help if you have questions; just ask at the registration desk.

== Classes ==

The experience classes are as follows:

=== First Timer ===
Each person can only be a first timer '''once''', but there are some occasional gray areas. Is someone who was a passenger on numerous other rallyes really a first timer? What about the guy who ran ''one'' 20 years ago and barely remembers it?

We take a fairly hard line at registration. If that guy who ran one 20 years ago is now 26, we'll probably let him run as FT. Passengers are a challenge, because it depends on how much they participated as passengers. Pretty much, if you've been (conscious, aware, thinking, old enough) in a car running a rallye ever before, you're probably not a first-timer.

=== Beginner ===
Beginners are folks just starting out. The current standard is that you've won fewer than 2 first-place awards in this class. If you're running at ~700 points per rallye, but do it at enough rallyes that you get some 2nd places, it's OK to stay in Beginner.

If you want to help out on a rallye, at this level you may help as a checkpoint worker. (Be sure you understand the gimmicks you participate in.) If your rallye partner will be out of town, but you want to come out, ask one of the various officials (we're usually pretty obvious) to point out an upcoming rallyemaster to see about working a future checkpoint.

=== Novice ===
You won enough awards to be out of the Beginner class. Now you're a Novice. You'll stay here until you win 3 first-place awards in this class. Again, if you win a lot because you're practically alone in class, we won't bump you. But if you start scoring above 900 occasionally, it's probably time to upgrade. Generally, Novice first-place awards with point scores above 900 are handed out with "Welcome to Senior!"

Contributions that Novices can make, in addition to checkpoint work, includes coursemarker placing and removal and assisting on prechecks.

=== Senior ===
No, we're not impugning your age. The majority of rallyists who stick with the sport for any length of time will probably wind up here. You're pretty comfortable with [[Parallel Sign Gimmicks|parallel sign]] and [[Onto Gimmicks|onto]] gimmicks, almost always catch "L 1st Oop", and haven't missed a misspelled road sign in 10 rallyes. Senior's your place until you start scoring above 900 regularly, breaking 950 sometimes.

At Senior, it's about time to start thinking about contributing to putting on events as a prechecker, perhaps writing a rethrow, maybe even co-chairing a rallye or writing a leg of The Amazing Rallye. You'll find that working on the construction of a rallye greatly improves your analysis of rallyes, and thus your score.

=== Expert ===
You run reasonably regularly (4-5 rallyes a year at minimum), and consistently score above 900 pretty much no matter who's the rallyemaster.

If you're in Expert, but feel like you're "stuck", and not quite doing as well as you'd like, it's probably time to do some serious prechecking, and even start writing rallyes. In any given year, there's at least one member of the TRC Board who is writing at least two rallyes and working another four, and thus is missing out on the chance to just compete in 6 or more rallyes a year. Step up and help the people on the board!

=== Master Expert ===
You know who you are. We know who you are, most of the time. Running a perfect rallye is something you can easily imagine, if only the rallyemaster would write it clean.

If you run in ME, and don't write at least one rallye every couple of years, you should feel guilty. Give TRC the benefit of your experience, and come out and help.

== Awards ==

The awards typically presented for each class (as of 2022, where the awards are magnets) are:

{| border="1" cellpadding="4" cellspacing="0"
!Class !!Awards typically presented
|-
| First Timer || First, Second
|-
| Beginner || First, Second
|-
| Novice || First, Second
|-
| Senior || First, Second
|-
| Expert || First, Second
|-
| Master Expert || First, Second
|}

There are 2 such awards for each car, since most cars have at least two people: a driver and a navigator.
A car with more people could ask us to produce additional instances of the award and we could do so when next making awards for a future IRL rallye. We should charge $1 for the effort.

=== Welcome to Beginner Class ===

We issue any first-timer cars (that finish) a "Welcome to Beginner Class" free rallye coupon. First timers often leave before awards are announced. So, if possible, issue them their coupon card when they turn in their score sheet.
* Enter the date, your name as issuer, and their name(s).

=== Top Beginner ===

We aren't good at it, but we agreed years ago to give the top beginner class car a hardcopy of our ''old'' Gimmick Rallye Guide. When presenting it, mention there's a ''newer'' version available online.

=== Skunk Pins ===

We also present Skunk awards to any team that runs a perfect rallye. (If multiple teams run a perfect rallye, then they all get Skunk awards.) AFAIK, we don't have a decision about whether each person gets one or only 2 per car. It is so rare (less than one skunk per year), I think each person in the car should get one.

=== Third Place Awards ===

If we regularly got more than 4 or 5 cars in any class, we could easily make a third place awards for that class.

=== Previous Awards ===
As of May, 2012, we no longer present a Top Score award to the TRC member(s) with the highest score.

Prior to 2009, we also gave a pair of TRC mugs to the First Place First Timer team. If there are no First Timer teams, then we gave the mugs to the First Place Beginner team.

== See Also ==

* [[History of TRC's Gimmick Classes]]

Rallyemaster Handbook

2022-10-09T20:19:03Z

Dean: /* At the Finish */

Has another rallyemaster ever told you something that was especially helpful? Is there anything you learned the hard way that you wish someone had told you beforehand? Please feel free to add these insights.

Don't worry if you are unfamiliar with wiki formatting. Just click the "edit" link, type your comments (leaving blank lines between paragraphs), and click the "Save page" button. Someone else will clean up the formatting later.

----

In roughly chronological order, the rallyemaster handbook comprises these pages:

== Overviews ==
* [[Advice for New Rallyemasters]]
* [[Gimmick Rallye Timeline]]
* [[TRC Gimmick Rallye Rules]]
* [https://docs.google.com/spreadsheets/d/1TTWEwen8UhQCUW9DO5gJei-3UYUD21qr08LY8taNDYA/ Online Rallye Checklist]

== Well Before the Rallye ==
* [[Picking a Theme]]
* [[Flyers for TRC Rallyes]]
=== Rallye Writing ===
* [[Rethrow, Partial Rethrow, or Completely New Rallye]]
* [[Writing a Coursemarker Rallye]]
* [[Writing an A-B Rallye]]
* [[Writing a Q-A Rallye]]
* [[Gimmick Types]]
* [[Gimmicks That Should Be Avoided]]
* [[Sample General Instructions (CM)]]
* [[Sample General Instructions (A-B)]]
* [[Sample General Instructions (Q-A)]]
* [["Typical" Definitions in Gimmick Rallyes]]
* Pick a [[Start Location]] and a [[Finish Location]]
* [[Writing the Critique]]

=== Logistics ===
* [[Recruiting Precheckers and Checkpoint Workers]]
* [[Awards and Par Plaques for TRC Rallyes]]
* [[Scoring a Rallye by Hand]]
* [[Using the Computerized Scoring System]]
* [[Getting Content Posted to the Web Site]]

== Before the Rallye ==

* [[Printing for TRC Rallyes]]
* [[TRC Equipment]]
* [[Coursemarker Guidelines]]
* [[Prechecking Gimmick Rallyes]]
* [[Police Notification]]
* Obtain the password for TRC's [[Twitter]] account
** Tweet an invitation (practice tweet) 1-2 days before the rallye, perhaps when your PGIs are posted.
** Be prepared to tweet notifications during the rallye, if necessary.
** Remember to also have CP workers notify all cars, to reach those not following TRC on Twitter.
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

== At the Finish ==
See also the [[Gimmick_Rallye_Timeline#After_finish_closes|applicable Timeline]] section.
* The first person to the finish should have
** Critiques (and maps)
** Eval cards
** A TRC logo or sign (not a CP sign if you don't have CP gimmicks) to indicate TRC.
* Score the rallye, answer questions, evaluate [[TRC_Gimmick_Rallye_Rules#Protests|protests]].
* Provide ''all'' protests to the [[TRC_Gimmick_Rallye_Protest_Policy|Protest Committee]] for review.
* Scores altered by protests are typically re-written in red.
* Announce the scores and issue awards. Take a photo of the score board, just in case it helps address questions later.
* Save extra registration packets and critiques; we sell the pair for $1 or put them in the start box to sell at future rallies.
* The Treasurer wants the registration tally sheet.

== After the Rallye ==
* Take down any rallye signs (e.g., CMs)
* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and webmaster and BCC your rallyists.
* [[Rallye Reimbursements|Request Reimbursement]]
* Save all scoresheets
See also [[Gimmick Rallye Timeline#After_Rallye]]

Rallyemaster Handbook

2022-10-09T19:59:17Z

Dean: /* At the Finish */

Has another rallyemaster ever told you something that was especially helpful? Is there anything you learned the hard way that you wish someone had told you beforehand? Please feel free to add these insights.

Don't worry if you are unfamiliar with wiki formatting. Just click the "edit" link, type your comments (leaving blank lines between paragraphs), and click the "Save page" button. Someone else will clean up the formatting later.

----

In roughly chronological order, the rallyemaster handbook comprises these pages:

== Overviews ==
* [[Advice for New Rallyemasters]]
* [[Gimmick Rallye Timeline]]
* [[TRC Gimmick Rallye Rules]]
* [https://docs.google.com/spreadsheets/d/1TTWEwen8UhQCUW9DO5gJei-3UYUD21qr08LY8taNDYA/ Online Rallye Checklist]

== Well Before the Rallye ==
* [[Picking a Theme]]
* [[Flyers for TRC Rallyes]]
=== Rallye Writing ===
* [[Rethrow, Partial Rethrow, or Completely New Rallye]]
* [[Writing a Coursemarker Rallye]]
* [[Writing an A-B Rallye]]
* [[Writing a Q-A Rallye]]
* [[Gimmick Types]]
* [[Gimmicks That Should Be Avoided]]
* [[Sample General Instructions (CM)]]
* [[Sample General Instructions (A-B)]]
* [[Sample General Instructions (Q-A)]]
* [["Typical" Definitions in Gimmick Rallyes]]
* Pick a [[Start Location]] and a [[Finish Location]]
* [[Writing the Critique]]

=== Logistics ===
* [[Recruiting Precheckers and Checkpoint Workers]]
* [[Awards and Par Plaques for TRC Rallyes]]
* [[Scoring a Rallye by Hand]]
* [[Using the Computerized Scoring System]]
* [[Getting Content Posted to the Web Site]]

== Before the Rallye ==

* [[Printing for TRC Rallyes]]
* [[TRC Equipment]]
* [[Coursemarker Guidelines]]
* [[Prechecking Gimmick Rallyes]]
* [[Police Notification]]
* Obtain the password for TRC's [[Twitter]] account
** Tweet an invitation (practice tweet) 1-2 days before the rallye, perhaps when your PGIs are posted.
** Be prepared to tweet notifications during the rallye, if necessary.
** Remember to also have CP workers notify all cars, to reach those not following TRC on Twitter.
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

== At the Finish ==
* The first person to the finish should have
** Critiques (and maps)
** Eval cards
** A TRC logo or sign (not a CP sign if you don't have CP gimmicks) to indicate TRC.
* Score the rallye, answer questions, evaluate [[TRC_Gimmick_Rallye_Rules#Protests|protests]].
* Provide ''all'' protests to the [[TRC_Gimmick_Rallye_Protest_Policy|Protest Committee]] for review.
* Scores altered by protests are typically re-written in red.
* Announce the scores and issue awards. Take a photo of the score board, just in case it helps address questions later.
* Save extra registration packets and critiques; we sell the pair for $1 or put them in the start box to sell at future rallies.
* The Treasurer wants the registration tally sheet.

== After the Rallye ==
* Take down any rallye signs (e.g., CMs)
* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and webmaster and BCC your rallyists.
* [[Rallye Reimbursements|Request Reimbursement]]
* Save all scoresheets
See also [[Gimmick Rallye Timeline#After_Rallye]]

Rallyemaster Handbook

2022-10-09T19:52:25Z

Dean: Added cell phone notes to /* Before the Rallye */

Has another rallyemaster ever told you something that was especially helpful? Is there anything you learned the hard way that you wish someone had told you beforehand? Please feel free to add these insights.

Don't worry if you are unfamiliar with wiki formatting. Just click the "edit" link, type your comments (leaving blank lines between paragraphs), and click the "Save page" button. Someone else will clean up the formatting later.

----

In roughly chronological order, the rallyemaster handbook comprises these pages:

== Overviews ==
* [[Advice for New Rallyemasters]]
* [[Gimmick Rallye Timeline]]
* [[TRC Gimmick Rallye Rules]]
* [https://docs.google.com/spreadsheets/d/1TTWEwen8UhQCUW9DO5gJei-3UYUD21qr08LY8taNDYA/ Online Rallye Checklist]

== Well Before the Rallye ==
* [[Picking a Theme]]
* [[Flyers for TRC Rallyes]]
=== Rallye Writing ===
* [[Rethrow, Partial Rethrow, or Completely New Rallye]]
* [[Writing a Coursemarker Rallye]]
* [[Writing an A-B Rallye]]
* [[Writing a Q-A Rallye]]
* [[Gimmick Types]]
* [[Gimmicks That Should Be Avoided]]
* [[Sample General Instructions (CM)]]
* [[Sample General Instructions (A-B)]]
* [[Sample General Instructions (Q-A)]]
* [["Typical" Definitions in Gimmick Rallyes]]
* Pick a [[Start Location]] and a [[Finish Location]]
* [[Writing the Critique]]

=== Logistics ===
* [[Recruiting Precheckers and Checkpoint Workers]]
* [[Awards and Par Plaques for TRC Rallyes]]
* [[Scoring a Rallye by Hand]]
* [[Using the Computerized Scoring System]]
* [[Getting Content Posted to the Web Site]]

== Before the Rallye ==

* [[Printing for TRC Rallyes]]
* [[TRC Equipment]]
* [[Coursemarker Guidelines]]
* [[Prechecking Gimmick Rallyes]]
* [[Police Notification]]
* Obtain the password for TRC's [[Twitter]] account
** Tweet an invitation (practice tweet) 1-2 days before the rallye, perhaps when your PGIs are posted.
** Be prepared to tweet notifications during the rallye, if necessary.
** Remember to also have CP workers notify all cars, to reach those not following TRC on Twitter.
* Assure your phone is on, your ringer is loud, and you allow calls to ring even when not from one of your contacts.
** Have someone at the start (not in your contacts), place a test call to you.

== At the Finish ==
* Score the rallye, answer questions, evaluate [[TRC_Gimmick_Rallye_Rules#Protests|protests]].
* Provide ''all'' protests to the [[TRC_Gimmick_Rallye_Protest_Policy|Protest Committee]] for review.
* Scores altered by protests are typically re-written in red.
* Announce the scores and issue awards.
* Save extra registration packets and critiques; we sell the pair for $1 or put them in the start box to sell at future rallies.

== After the Rallye ==
* Take down any rallye signs (e.g., CMs)
* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and webmaster and BCC your rallyists.
* [[Rallye Reimbursements|Request Reimbursement]]
* Save all scoresheets
See also [[Gimmick Rallye Timeline#After_Rallye]]

Rallyemaster Handbook

2022-09-21T22:11:10Z

Dean: Added Online Rallye Checklist to /* Overviews */

Has another rallyemaster ever told you something that was especially helpful? Is there anything you learned the hard way that you wish someone had told you beforehand? Please feel free to add these insights.

Don't worry if you are unfamiliar with wiki formatting. Just click the "edit" link, type your comments (leaving blank lines between paragraphs), and click the "Save page" button. Someone else will clean up the formatting later.

----

In roughly chronological order, the rallyemaster handbook comprises these pages:

== Overviews ==
* [[Advice for New Rallyemasters]]
* [[Gimmick Rallye Timeline]]
* [[TRC Gimmick Rallye Rules]]
* [https://docs.google.com/spreadsheets/d/1TTWEwen8UhQCUW9DO5gJei-3UYUD21qr08LY8taNDYA/ Online Rallye Checklist]

== Well Before the Rallye ==
* [[Picking a Theme]]
* [[Flyers for TRC Rallyes]]
=== Rallye Writing ===
* [[Rethrow, Partial Rethrow, or Completely New Rallye]]
* [[Writing a Coursemarker Rallye]]
* [[Writing an A-B Rallye]]
* [[Writing a Q-A Rallye]]
* [[Gimmick Types]]
* [[Gimmicks That Should Be Avoided]]
* [[Sample General Instructions (CM)]]
* [[Sample General Instructions (A-B)]]
* [[Sample General Instructions (Q-A)]]
* [["Typical" Definitions in Gimmick Rallyes]]
* Pick a [[Start Location]] and a [[Finish Location]]
* [[Writing the Critique]]

=== Logistics ===
* [[Recruiting Precheckers and Checkpoint Workers]]
* [[Awards and Par Plaques for TRC Rallyes]]
* [[Scoring a Rallye by Hand]]
* [[Using the Computerized Scoring System]]
* [[Getting Content Posted to the Web Site]]

== Before the Rallye ==

* [[Printing for TRC Rallyes]]
* [[TRC Equipment]]
* [[Coursemarker Guidelines]]
* [[Prechecking Gimmick Rallyes]]
* [[Police Notification]]
* Obtain the password for TRC's [[Twitter]] account
** Tweet an invitation (practice tweet) 1-2 days before the rallye, perhaps when your PGIs are posted.
** Be prepared to tweet notifications during the rallye, if necessary.
** Remember to also have CP workers notify all cars, to reach those not following TRC on Twitter.

== At the Finish ==
* Score the rallye, answer questions, evaluate [[TRC_Gimmick_Rallye_Rules#Protests|protests]].
* Provide ''all'' protests to the [[TRC_Gimmick_Rallye_Protest_Policy|Protest Committee]] for review.
* Scores altered by protests are typically re-written in red.
* Announce the scores and issue awards.
* Save extra registration packets and critiques; we sell the pair for $1 or put them in the start box to sell at future rallies.

== After the Rallye ==
* Take down any rallye signs (e.g., CMs)
* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and webmaster and BCC your rallyists.
* [[Rallye Reimbursements|Request Reimbursement]]
* Save all scoresheets
See also [[Gimmick Rallye Timeline#After_Rallye]]

Sample General Instructions (CM)

2022-03-15T21:04:20Z

Dean: /* Coursemarkers (CMs) */

These are sample General Instructions, intended to help new rallyemasters
write coursemarker gimmick rallyes.
These sample GIs are not in any way "standard" or "official", and can be
modified in any way you desire.
These sample GIs are deliberately plain, to avoid trapping new
rallyemasters (and those who run their rallyes) with unintentional gimmicks
hidden in the GIs.
At the very least, you should add the name and date of your rallye, and
make sure that page breaks occur in reasonable places in your final printed
version.

See also:
* [[Sample General Instructions (A-B)]]
* [[Sample General Instructions (Q-A)]]

== Welcome ==

'''SI:'''
Welcome to this evening's coursemarker gimmick rallye.
Please fill out the top section of your score sheet before you leave the
start.
Please take your time and carefully read everything given to you.
There are no gimmicks on capitalization anywhere.
There are no gimmicks on spelling, spacing, punctuation, or
pluralization in the GIs.
'''End SI.'''

<blockquote>''[Explanatory comments (like this one) should not be considered part of the sample General Instructions.''</blockquote>

<blockquote>''Adjust the "no gimmicks on" lists to match your rallye. If there are any gimmicks in the "welcome" paragraph, or in the things this paragraph tells the rallyists to do (e.g., "fill out the top section..."), then it cannot be an SI.]''</blockquote>

== Definitions ==

Undefined terms take on their standard English meanings.

<blockquote>''[This section varies widely from rallye to rallye, but see [["Typical" Definitions in Gimmick Rallyes]] for examples and discussion about alternatives.]''</blockquote>

== Instructions & Order of Precedence ==

If two or more instructions can be done at the same time, do the one of
higher precedence first.

<blockquote>''[You may also need to tell them what to do when two or more instructions of the same precedence can be done at the same time.]''</blockquote>

The order of precedence is as follows, from highest to lowest:

# California Vehicle Code (CVC): Always obey the law and drive safely. ''[Modify appropriately if you aren't in California.]''
# Rallye Personnel: Do what they ask of you.
# Special Instructions (SIs): There are no gimmicks in SIs. Just do them in the obvious manner. SIs on the Supp/SI page come into effect as described under Coursemarkers (CMs), and go out of effect when executed. SIs on the RI page come into effect and go out of effect as described in the SI itself. Other SIs are in effect now.
# General Instructions (GIs): The ground rules of the rallye. You are reading them now. The instructions in the Story are considered GIs.
# Bonus: Turn on any street whose name appears in tonight's Story. ''[Note that this gives the Story a double meaning. The Story can include instructions, and the actual words and names in the Story (including those in the instructions in the story) are also part of the Bonus. But this is just one type of Bonus instruction that you can use.]''
# Notes: Lettered instructions on the RI page. Notes come into effect upon the completion of the immediately preceding RI, and are deleted upon execution.
# Supplemental Instructions (Supps): Numbered instructions labeled "Supp" on the Supp/SI page. Supps come into effect as described under Coursemarkers (CMs), and go out of effect when executed.
# Route Instructions (RIs): Numbered instructions on the RI page. Unless instructed otherwise, RIs come into effect upon the completion of the numerically preceding RI and go out of effect when executed. ''[Note that nothing brings the first RI into effect. You can use this as a gimmick, or you can include "CRI 1" in the initial traverse (SI) at the top of the RI page.]''
# L at otherwise uninstructed Ts.
# Go as straight as possible.
# Reverse your direction of travel.

== Route ==

All roads used will be paved and public.
Driveways and parking lots exist only at the start and at the finish.
When instructed to U, make the U at a safe and legal place but consider
it made where instructed.
Executing an instruction using the word "ONTO" puts you onto the road by
name.
When onto, remain on the road by that name until instructed NLORBN,
even if you must U to do so.

<blockquote>''[This variation of the "onto rule" is quite strict, and is therefore relatively safe. Less strict variations (e.g., "until instructed NLORBN or until you ..." or "but do not U to do so") can be interesting, but be sure to precheck them carefully. See also [[Onto Gimmicks]].]''</blockquote>

== Signs ==

Only government-erected and rallye-erected signs are valid for this rallye.
Do not look behind you to see any signs.
Do not split words.
Instructions using the word "AT" can be executed only where everything that
follows "AT" in the instruction can be found on a sign.
Additional words, numbers, or symbols do not invalidate a sign.
The words North, South, East, West, Street, Avenue, Drive, Road, and their
abbreviations do not exist on signs.

<blockquote>''[One common variation of the "at rule" is to specify exceptions. Typically, defined terms (either all defined terms, or only one or two specific terms, such as T, STOP, or SIGNAL) will refer to the objects as defined. Feel free to modify the list of words and abbreviations that do not exist on signs. Beware of the word "END". If you don't state that it is not on signs, it may well be on signs in place of a block number; this can matter (e.g., if it is also in the story). And many rallyes also specify that block numbers and arrows do not exist on signs.]''</blockquote>

== Coursemarkers (CMs) ==

CMs are rallye-erected signs with one or two letters, a number, and
reflective tape, like the valid CM at the start.
When you encounter a valid CM, stop and record the CM by writing its number
next to the corresponding letter(s) on your score sheet.
After you record a CM, take out of effect any uncompleted Supp parts that
may be in effect from a previous CM, then bring into effect the Supp or SI
on the Supp/SI page that corresponds to the number of the CM you just
recorded.
Record each CM no more than once.
Supp parts are numbered, and are to be executed in ascending numerical
order.

<blockquote>''[You may ''delete'' or merely ''take out of effect'' uncompleted Supp parts.''
''Some RMs prefer to say "uncompleted Supp parts (if any) in effect.''
''Please don't use "any uncompleted Supp parts (if any).''
''Two "any" instances are one too many "any."''
''Define the attributes of a valid CM. Do not depend on the meaning of "similar" or "identical".''</blockquote>

== Checkpoints (CPs) ==

CPs will be identified by a rallye-erected sign similar to the
"√·" sign at the start.
When you encounter a checkpoint, enter it by handing your score sheet to
the CP personnel and saying "rubber baby buggy bumpers" three times.
CP personnel may be crossing off spaces on your score sheet, so make sure
your score sheet is current before entering each CP.

<blockquote>''[Change the CP saying to fit your rallye's [[Picking a Theme|theme]]. It is a good idea to specify the location(s) and hours of operation for any on-course CPs. You can either describe their location (by street or landmark), or you can specify which RIs the rallyists will be working on when they encounter them.]''</blockquote>

== Tiebreakers (TBs) ==

Before turning in your score sheet, answer the tiebreakers at the bottom of
your score sheet.

== Story ==

Once upon a time,...

<blockquote>''[Weave the names of several streets into a story that fits the [[Picking a Theme|theme]] of your rallye.]''</blockquote>

== Miscellany ==

During the rallye, you can reach the rallyemaster via the cell phone
number listed on the score sheet.
At 6:00 PM there will be a short rallye school, during which we will
give away a couple of gimmicks.
The finish is located at
''[the restaurant's name, address, and phone number]''.
The finish opens at 9:00 PM and closes at 10:00 PM.
Late score sheets may be penalized 5 points per minute late up to 10:15
PM, at which time they may no longer be accepted.
If you disagree with the gimmicks as explained in the critique, you can
file a protest.
All protests must be turned in by 10:15 PM.
Each protest must be '''printed''' on a separate protest form,
and must include your car number, your class,the problem, and the desired resolution.
Honored protests may affect an individual car, an entire class, or the
entire rallye.

<blockquote>''[Adjust the details as necessary, and feel free to hide an instruction somewhere in the middle of this paragraph.]''</blockquote>

Good luck, and enjoy the rallye!

— ''[Your Name]'', Rallyemaster

Glossary

2022-02-21T20:32:32Z

Dean: /* S */ Added stinker

These definitions do not have any bearing on any specific rallye. Each rallye defines the terms it uses, and those definitions may well differ from the ones below. (Or a RM may intentionally leave them undefined.)

==A==

;A–B rallye:a gimmick rallye where each Route Instruction has two parts (generally labeled A and B). Rallyists do only the part that can be done correctly first. On their score sheets, rallyists record which part they did (A or B), or whether both parts could be done at the same place (C).

;after: Turning *after* some name often means turning after the sign for that road. If the sign is on the near side of the intersection, you might turn on that road. If the sign is on the far side of the intersection, you may need to go one more block to a later opportunity to turn.

;APG: This is sometimes used in the critique as an acronym for "as per generals" (general instructions).

;Aristotle: From the long running TSD trap concept, a gimmick based on rallyists not being allowed to execute two (generally consecutively executed) Route Instructions at the same intersection.

;at: "At" normally refers to words on a sign. Turning "at" a name may not be "the usual." Rules usually allow you to turn "at Main" at any intersection with a valid sign that says Main. If you are already on Main, every block has a parallel sign that says Main. (Contrast with "on" and "onto".)

==B==

;bad CM: A “bad” CM should not be recorded for some reason and is likely worth negative points. Seeing it often indicates you missed a gimmick (e.g., you executed an invalid Note or Bonus, you denied an RI that looked bad but was good, or the CM itself has invalid letter(s) or wrong color of reflective tape). See also “Bandit.”

;bandit:an instruction that is technically good, but which is designed to appear bad in an obvious way. In coursemarker rallyes, the CM for denying the apparently bad instruction is usually worth negative points. (see also [[#F|fish]])

;blackjack:a gimmick that uses a distraction (e.g., an upcoming checkpoint, an upcoming traffic signal that marks the beginning of a traverse) to make it harder for you to notice some other gimmick (e.g., a street you are supposed to turn on).

==C==

;checkpoint:a location along the route where you stop your car and interact with rallye personnel, who might throw some more gimmicks your way. Often abbreviated CP.

;class A/E box:a [[Glossary#R|rallye computer]] used in timed rallyes. ([[Equipment for Timed Rallyes|more...]])

;class B/L box:an electronic odometer/clock used in timed rallyes. ([[Equipment for Timed Rallyes|more...]])

;complete:typically defined as "execute or delete." The same instruction might be executed (i.e., performed) first and later deleted, so some completion side effect (e.g., activating a Note) might occur both times.

;coursemarker:a posted sign (typically with a letter–number combination) used in a coursemarker rallye, often abbreviated "CM".

;coursemarker (CM) rallye:a gimmick rallye where rallyists encounter coursemarkers and record them on their score sheets. After recording a coursemarker, rallyists bring into effect a supplemental instruction that corresponds to the number on the coursemarker.

;CRI: Continue Route Instruction. Begin or continue working on the Route Instruction indicated (CRI 4). CRI sometimes deletes lower-numbered RIs; see complete. A Supp or SI with a CRI 4 suggests that RI 3 may be gimmicked.

;crocked:Purposely messed up. E.g., the forced turn qualified as an uninstructed T because of the crocked definition of T.

;CS: Continue Straight (past a sign or through one intersection). Sometimes “C” is defined instead.

;critique:the "answer sheet" distributed at the finish, which explains all the gimmicks.

==D==
;deny: To choose not to do an instruction (you decide is invalid).

;DRI: Delete the RI in effect (DRI) or the RI indicated (DRI 4).

==F==

;fish:a coursemarker that is worth negative points, that rallyists have no reason to encounter. Fish are often located where they are visible from the route. (see also [[#B|bandit]])

;forced turn:a location where the rallye road changes direction, but where rallyists can proceed in only one direction (excluding a U)

==G==

;general instructions (GIs):the ground rules for a rallye

==H==

;hanging supp(lemental instruction): One or more parts of a Supp instruction are postponed from execution due to interference from a higher precedence instruction(s).

==I==

;impossible combination:Following the route correctly, you should see no more than one of the CMs in an "impossible combination".

;impulse unit:a device that provides mileage impulses to an after-market odometer used in timed rallyes. ([[Equipment for Timed Rallyes|more...]])

==M==

;Monster Mash: A long running Bay Area Halloween themed gimmick rallye dating back to at least 1969. Originally put on by SMART from the Stanford Shopping Center start, it was later presented by MIRT, before TRC adopted it in 1983. A common trait in recent years has several "monster" instructions, which affect signs, instructions, etc. along the route. Generally only one (or two) are in effect at any given time.

==N==

;NLORBN: No Longer Onto Road By Name. This often ends an “Onto Gimmick.” See Onto definition.

==O==

;on:normally refers to the road. (Contrast the normal turn on a road with "at" and "onto".)

;on course:An "on course" coursemarker can reassure you that you are not lost. The rallye master may also use the Supp or SI invoked by an on course CM to assure everyone is working on the same route instruction (regardless of what you did prior). Of course, the on course CM could also set up some gimmick.

;onto:an instruction that requires rallyists to remain on the road by the name indicated

;onto follow:an onto gimmick where the named road does not continue straight, and rallyists must turn to follow the named road

;onto reencounter:an onto gimmick where the rallyists encounter another road by the name indicated, and must turn to follow the named road

;opp: An opportunity to turn. At the start, you should know if you count Opps on both sides of your road or just in the direction indicated. Rallyes differ in their definition of an intersection that counts as an Opp.

;order of precedence:a ranking of the instructions that are valid for a rallye, indicating which are higher in precedence (priority) than others.

==P==

;parallel sign:a sign parallel to rallyists' direction of travel. Street signs identifying the street one is currently on are typically parallel signs.

;partial: A CM that is worth partial credit for figuring out part—but not all—of a gimmick or series of gimmicks.

;perpendicular signs:a sign perpendicular to rallyists' direction of travel. Street signs identifying a cross street are typically perpendicular signs.

;photo rallye:a gimmick rallye where rallyists identify photos that depict the view from their cars as they follow the Route Instructions.

;Plato: a "Reverse Aristotle" trap or gimmick written to appear the instruction cannot be done, but due to carefull wording in the Aristotle rule it actually can be done.

;pre-check: A thorough proof-reading and trial run-through of a rallye.

;pro box:electronic odometer/clock used in performance rallyes. ([[Equipment for Timed Rallyes|more...]])

;protest:If your interpretation of a gimmick is valid but differs from the rallyemaster's critique, you may file a written protest at the finish. Be sure to follow the protest rules for the rallye, which often require using the official form and including all required information, including both your reasoning and your desired outcome or scoring change.

==Q==

;question–answer (Q–A) rallye:a gimmick rallye where various questions are interspersed among the Route Instructions. At the appropriate points in the rallye, rallyists record their answers on the score sheet.

==R==
;rallye:the longest distance between two points.

;rallye computer:a special-purpose computer designed for timed rallyes. ([[Equipment for Timed Rallyes|more...]])

;reader board (reader box):a device used in timed rallyes that displays rallye instructions in a scrolling manner. ([[Equipment for Timed Rallyes|more...]])

;reeker: A gimmick you hate after reading the Critique. (Also, stinker.)

;route instruction (RI):an instruction that directs rallyists along the rallye route

;run sheet:A participant's running journal of what they did during the rallye and why. After turning in your score sheet, the run sheet can be compared to the critique. A run sheet should include:
:* RIs executed or the reason they were denied,
:* all CMs seen and whether they were recorded (deemed valid),
:* CP actions and what the CP worker recorded on your score sheet.

==S==

;SA:Sign Anywhere (or difficult to see)

;SAP: Straight as Possible. A side street "spur" could be "straighter" than the curved road you are on

;SOL/SOR: Sign on Left/Right. A rallye's definition should clarify is the sign must be on the left or right as you approach it or as you pass it.

;special instruction (SI):a gimmick-free instruction that rallyists should just do in the obvious manner

;stinker: A gimmick you hate after reading the Critique. (Also, reeker.)

;supplemental instructions (Supps):instructions that come into effect when rallyists record a coursemarker

==T==

; T rule : An instruction in the order of precedence that tells rallyists what to do at an uninstructed T intersection.

;Toddler:(see Toy Rallye)
;Toy Rallye:An annual Bay Area Christmas-themed gimmick rallye, originally called Toddler, presented annually since 1962. In lieu of an entry fee, the Toy Rallye collects new, unwrapped toys for needy children. Before TRC began presenting the Toy Rallye, the Fremont Touring Club hosted it and Harriet Gittings was the rallyemaster.

;traverse:An instruction to travel more quickly from one location to another. A traverse is often an SI so rallyists will not look for gimmicks. Rallyes often include a start traverse (to get from the start location to where the on-route gimmicks start) and a finish traverse (to get from the last on-route gimmick to the finish location), and may also include traverses from one section of the route to another.

;treasure hunt:an event similar to a rallye, where participants use clues and puzzles to find streets or landmarks, and then plan their own courses to travel to these locations. Locations may provide information that is written on participants' score sheets. They may also provide clues or puzzles that direct participants to the next location.

;turkey route:The path the RM thinks you would take if you missed gimmicks. This should take you from the Start to the Finish of the Rallye (but your score would not be great).

Printing for TRC Rallyes

2021-08-02T17:55:40Z

Dean: It is no longer practical for Darin to do our printing. Dean offers. Also looked up current postcard stamp cost.

When TRC does the printing, it could be done by
[[User:Dean|Dean]]
or
[[User:Steve|Steve Watt]] <steve@watt.com>.
* Steve no longer attends TRC rallyes regularly, so it is likely that you (or someone) will pick it up beforehand from his house in San Jose. If he prints your CMs, you pick them up from him at the same time.

= Printing Reimbursement Rates =
The following rates are current, as of January, 2014:

{| class="wikitable"
|-
! Item
! Reimbursement
|-
| "simplex" on own paper
| $0.06 per sheet
|-
| "simplex" on TRC paper or labels
| $0.05 per sheet
|-
| "duplex" on own paper
| $0.10 per sheet
|-
| "duplex" on TRC paper or card stock
| $0.09 per sheet
|-
| Envelopes (printed)
| $0.07 per 5 envelopes (or fraction thereof)
|-
| CMs on own card stock
| $0.11 per sheet ($0.06+$0.05)
|-
| 2-sided postcards on own card stock
| $0.16 per sheet ($0.06+$0.10)
|-
| Own labels
| $0.30 per sheet ($0.25+$0.05)
|-
| Color printing
| 20 cents per side (plus 1 cent per sheet on your own paper).
|}

(In case you don't know, "simplex" means printing one one side of the sheet;
"duplex" means printing on both sides of the sheet.)

= Standard Rallye Printing =

Someone must registration packs and extras to the rallye start on time and get the critiques to the finish, typically by bringing them to the start, as well.

== Registration Packets ("Reg Packs") ==
Starting with 2018, we now print '''25 copies''' of the rallye registration pack. These are normally single sided (though some notes have been hidden on the backs). Almost all of them will be stapled and numbered, and the last will be unstapled and unnumbered, available for a run to a copy place (though Office Max near Costco has closed) if more than 24 cars register.

== Extra Packets ==
We now normally print '''15 extra''' registration packets (without scoresheets) for back seat passengers. In 2014, we raised our entry fees and started offering these packets at no extra cost.

These may be printed duplex to save money. But there could be concerns about alternative interpretations. For example, is a page printed on the reverse of the RI Page "on the RI page"? It is easiest to simply mark these extra copies unofficial. (This could be done with a "watermark" or by hand or with text on their first page.)

== Critiques ==
Print '''25 copies''' of the critique, duplex. Do not put maps on the back of the text that refers to the same area. There are often errors in the critique that will need to be explained at the finish. It is best to review it last.

== Coursemarkers ==
Dean or Steve can also print your coursemarkers, if you're willing to pick them up. We have a [[Coursemarker Guidelines|few ideas]] about how to create coursemarkers. Word format works fine for these, as the formatting is somewhat less challenging.

We now normally print coursemarkers on standard paper, rather than 110-pound card stock. So TRC reimbursement rates are the same as those stated above. You may also be reimbursed for a duplicate set of CMs on standard paper, in case a CM is lost or destroyed. Most RMs simply depend on a Sharpie or pasting existing letters and numbers in the unlikely case that a replacement is needed.

== Checkpoint Slips ==
When Steve was competing, he normally did '''not''' print checkpoint slips. This is because they usually need handling (small slips need to be cut apart), and one cannot perform that handling without seeing/reading them, and no competing rallyist should do so; that just wouldn't be fair.

= Reimbursement =

Reimbursement rates are now summarized in the table at the top of this page.
This is roughly cost for medium-duty laser printers; bulk copiers will be somewhat lower, small printers somewhat higher.

== Color ==

Some RMs have used color in registration packets, CMs, and Critique maps to great effect. If you want to be reimbursed more than the above rates, you need to get board approval beforehand. If this is used for gimmicks, this will "tip your hand." You may keep your use of color a secret, at the risk that you will absorb the extra expense.

[http://www.copyfactory.com/ Dean's place] charges (in November, 2015) $0.39 for one-sided color copies in bulk, plus a [http://www.copyfactory.com/color-copies-and-digital-prints $5 setup charge], so maybe less than twice that for two-sided. Most places charge more (about $0.50). Standard ink-jet printing cost depends greatly on how much of the page is colored.

If you are printing in color, one way to keep costs down is to minimize how many pages are color (e.g., only the maps of the Critique and only 20 copies; remaining copies would be gray scale). You're likely to do the collation and stapling yourself, however.

= Document Transfer to Dean or Steve Watt =
The easiest way to handle the bulk printing is to E-mail two PDFs to Dean or Steve: One with the packet participants get at the start, one with the critique. Steve can also handle Word 2007 or earlier documents, but there is risk of formatting disagreement when using Office.

Make certain that your PDF creation software embeds any unusual fonts. If you're using any font that doesn't come with a default Windows installation, ask Steve if he has it.

If you can't create a combined PDF, there are web sites that will combine your PDFs for you. Or Steve can probably do it, but you need to make sure that PDF font subsetting does not occur; again this is dependent on your particular PDF creating software.

Note that if you have special car numbers, colored paper, or other unusual requests, Steve can often handle them, but do ask more than a day or two ahead.

Minimum margins are 1/4" on the sides and bottom, and about 1/2" on top (though people prefer more, due to clipboards).

== Schedule ==
Please have your files ready by the Wednesday late-afternoon before the rallye (assuming a Saturday rallye). That gives Steve time to do the test run, and we can iterate if needed to make sure something printable comes out.

= Printing for Mailings =

Reimbursement rates are now summarized in the table at the top of this page. We account for mailings separately from rallye printing.

== Postage for Mailing (as of February 17, 2019) ==

[https://postcalc.usps.com/Calculator/Postcard?country=0&ccode=US&oz=94041&omil=False&dz=94041&dmil=False&mdt=3%2F11%2F2018&mdz=12%3A29&m=8 Postcard postage] is current '''40 cents''' per card). (This is surprisingly difficult to verify at usps.gov; try [https://postcalc.usps.com/ postcalc.usps.com].)

Postage for a first class [http://postcalc.usps.gov/MailServices.aspx?m=1&p=0&o=1&dz=94041&oz=94203 letter], stamped, is currently '''55 cents'''. (They are currently 3 cents cheaper if metered.) This info may be available from a [https://www.stamps.com/usps/postage-rate-increase/ USPS press release].

Advice for New Rallyemasters

2021-02-15T01:24:42Z

Dean: /* Rallye Length */

Are you considering writing a gimmick rallye? Congratulations!

And welcome! TRC needs new rallyemasters.

== Writing the Rallye ==

=== Get Help ===

If you're writing a TRC rallye, then don't go it alone!
Other TRC members will help you with details like:
* printing
* registering rallyists at the start
* awards
* participation plaques (refrigerator magnets)
* tools and expertise for posting CMs (if necessary)
* recruiting precheckers and checkpoint workers

We can also help by matching you up with a more experienced mentor, who can help, guide, and encourage you.
As a new rallyemaster, you should look for a mentor whose rallyes you enjoy, and whose critiques you understand and agree with.

As soon as you are considering writing a rallye, please contact any of the [[TRC Board Structure|TRC board members]], or drop by one of our business meetings (usually the third Tuesday of the month, but check [http://www.therallyeclub.org/calendar our calendar] to be sure).

Please join the [http://old.therallyeclub.org/mailman/listinfo/trc-rm TRC-RM] list.
However, there are a lot of rallyemasters on this list who will want to enter your rallye, so you shouldn't ask "spoiler" questions on this list.
Save those for your mentor, or for your precheckers.

=== Be Patient ===

If possible, wait until you have a fair bit of experience as a rallyist before you try writing a rallye yourself.
You should be able to understand all the gimmicks described in the critique for someone else's rallye before you try to be a rallyemaster for a similar rallye.

Some find it easier to start by "rethrowing" an old rallye.
That is, take an existing rallye and change the [[Picking a Theme|theme]] and other "chrome" as necessary, rather than write your own rallye from scratch.

If you do not have the support of a local rallye club, then study whatever sample rallyes you can find (e.g., on the web).
Use them as a source of gimmick ideas, and as an example of what the general instructions (GIs) should look like, about how scoring should work, etc.

=== Choosing a Neighborhood ===

Not all neighborhoods are created equal.
Don't sabotage yourself by placing your rallye in a difficult neighborhood.

For a coursemarker rallye, pay attention to the available poles. Some neighborhoods have only [[Coursemarker Guidelines#Good Luck on Concrete Poles|concrete poles]], which make it difficult to post coursemarkers.
Some neighborhoods have few usable poles, either because there are few poles to begin with, or because trees/shrubs obscure motorists' view of anything signs posted on the poles.

It is best to avoid neighborhoods with heavy traffic on Saturday nights, or with narrow streets that make U-turns difficult.
If your rallye will be on a holiday weekend, then consider how the holiday traffic might be different from normal Saturday night traffic.
Make sure the neighborhood is well lit.
(Yellow street lights can cause rallyists problems, even though the streets appear well lit.)

Don't fall in love with a neighborhood with street names that fit the [[Picking a Theme|theme]] of your rallye.
Make sure it is otherwise a good rallye neighborhood before using it.

=== Route Instructions ===

The route instructions (RIs) should get people from the start to the finish if they ignore the misspellings and gimmicks and just follow them as though they were written by a well-intentioned person who is bad at giving directions. You shouldn't need emergency envelopes or other tricks to get lost rallyists back on course. They should be able to follow the RI course (AKA "the turkey route") and make it to the finish.

=== Special Instructions ===

All rallyemasters need to be able to give ungimmicked instructions to rallyists.
We do this with Special Instructions (SIs).
There are never any gimmicks on SIs.
Don't even think about gimmicks on SIs.
Don't let rallyists even think about gimmicks on SIs.

You therefore need to be explicit about where SIs start and end, such as,
"Begin SI at Main. . . . End SI after passing Lilac."
If an SI is in effect, a rallyist won't (shouldn't have to) use an "uninstructed T" rule.
And beginners may be confused if they will see CMs while on their SI;
perhaps you need to explicitly say something like, "Do not record nor use CMs while on an SI."
Some RMs define a Traverse in the Order of Precedence, so it is not an SI and can be gimmicked.

There are situations where there wouldn't be a gimmick on the SI,
but the SI somehow would be associated with something that has a gimmick.
An example would be an on-course CM that brings an "on course" SI into effect,
but some other gimmick uses the CM.
Technically, this is not a gimmick on the SI;
it is a gimmick on the CM that brings the SI into effect.
However, rallyists (especially inexperienced rallyists) don't always understand that distinction.
To avoid confusing them, you should avoid using SIs in these situations.
For example, you could have the CM bring a Supp into effect, rather than an SI.

=== Prechecking ===

It's better for problems to be found by your precheckers than by your rallyists.
If a prechecker disagrees with your interpretation of a gimmick, then either drop the gimmick or fix the wording so your prechecker is happy.

After making changes, precheck it again to make sure you haven't broken something else.

Often, it helps to have precheckers with styles that differ from yours.
They will bring a different point of view to the precheck, and will catch problems that you wouldn't have noticed.
Likewise, it also helps to have precheckers with different experience levels (e.g., Novices and Master Experts).

=== Keep It Simple ===

Apply the [[Wikipedia:KISS principle|KISS principle]].
Or, as experienced Cub Scout leaders say, Keep It Simple, Make It Fun (KISMIF).
Note that [[Gimmicks That Should Be Avoided|some gimmicks are best avoided]],
since they tend to cause problems.

It's better to make a gimmick a bit more obvious and have more people figure it out, than to leave it ambiguous and have more people protest it (or just be disgruntled).
Remember, you're trying to help the rallyists have fun, not to thwart them at every turn.
There should be plenty of easy and moderate gimmicks, and just a few hard gimmicks.

If you don't have the support of a local rallye club, then keep it extremely simple.
If you're doing this on your own, then none of the rallyists will have much experience either.
(If they do, then they should be writing the rallye, or at least helping you.)
Complex gimmicks will go over everyone's heads.
Besides, you'll probably have less help with the basic logistics of the rallye.

=== Rallye Length ===

Complaints about TRC rallyes being too short are extremely rare.
Complaints about TRC rallyes being too long are common, and we usually have a rallye or two a year where we need to extend the closing time at the finish.
When in doubt, it's better for a rallye to be too short than too long.

Here are some rules of thumb for estimating whether your rallye is about the right length.

Checkpoints take time (verifying readiness, talking to the checkpoint workers, reading carefully any CP slips). If there is no checkpoint, your rallye can be a ''little'' longer.

For a coursemarker rallye:
* Limit yourself to two "alphabets" of CMs (i.e., use 52 CMs max)
* Use about 28-35 good CMs (full-credit and partial-credit).
* 20 to 35 RIs are typical, but this count is no proof the length is right.
* Drive the entire route to "read" every CM pole (both the good and the bad CMs). This will take less time than actually running the rallye, so if you cannot complete this test well within the time allowed for rallyists to run the rallye (after studying the materials), then your rallye is definitely too long.

For an A–B or multi-style rallye:
* 50 RIs is usually about right for an A–B rallye.
* For a multi-style rallye, start with the above guideline for A–B rallyes, but convert 10 RIs into 10 CMs or 10 Questions.
** An A–B, CM, Q–A rallye might have about 30 RIs, 10 CMs, and 10 Questions.
** The sum of Note executions, Bonus executions, RI executions, CP slots used, and Questions to answer should not exceed 70. Smaller is better.

Furthermore, our insurance covers events up to 50 miles long. Rallyemasters must verify that the length of the rallye (including all traverses) does not exceed 50 miles.

=== Instruction Complexity ===

A good rule of thumb is that a rallye should have no more than two types of "gimmick instructions".
That is, in addition to the types of instructions that every rallye must have (e.g., SIs, GIs, RIs, Supps),
you can use two other types of gimmick instructions.

As an example, many rallyes include Notes and Bonuses.
Monster Mash rallyes often include Monsters and one other type of gimmick instructions.
However, a Star Trek rallye that included distinct Vulcan, Romulan, and Klingon instructions runs the risk of being too complex.

=== Theme ===

If you have theme ideas that aren't integrally part of your rallye, consider if you can use them somewhere:
* Characters in the story or changing rules temporarily (as in a "Monster Mash")?
* Kinds of instructions, or alternate names for rallye objects, such as the score sheet, CMs, CPs, rallye workers.
* Giveaways
* Checkpoint activity?

=== Scoring ===

Determine if you want to do manual scoring (probably with a scoring template) or machine scoring.
Machine scoring may be more work up front, but less work after the rallye.
RMs who have used it before find it is not more work up front, either.

=== Score Sheets ===

RMs should include
* a place for rallyists' email addresses (at least for driver and navigator, ideally for passengers, as well).
* and a checkbox with which rallyists can request to be added to the TRC-Events mailing list.
We usually assure the rallyists that this list gets a small amount of mail and never spam.
You could also explain that they will get an email they will have to confirm to finish the
sign-up process for the TRC-Events mailing list.

==== Tiebreakers ====

Because we order awards ahead of time, we only have 2 for each car.
Therefore, ties must be broken.

Before smartphones, a common tiebreaker was a trivia quiz based on the theme of the rallye.
Now that most rallyists have the internet in their pocket, that's less useful as a tiebreaker.

A fair (albeit boring) approach is a simple "pick a number" tiebreaker.
However, they are less useful if there is a particular number associated with the rallye's theme.
For example, nearly everyone will enter 42 on a ''Hitchhikers Guide to the Galaxy'' rallye.

Checkpoint games work nicely as tiebreakers.
They also create interaction between rallyists and CP personnel, which provides more gimmick opportunities.
Naturally, checkpoint games require checkpoint personnel who can run the games, in addition to the checkpoint personnel who are running the checkpoint itself.

Common tiebreakers also include asking how far from perfect the team's score will be, and/or how far from perfect the best score will be.
These tiebreakers can reward those who are more aware of how difficult the rallye is and how well they are doing.
They can also indicate to the rallyemaster whether there is a big mismatch between how difficult the rallye was and how difficult rallyists thought the rallye was (before handing in their score sheets).

For A-B or Q-A style rallyes, the first missed gimmick is an easy tiebreaker.
This tiebreaker is harder with CM style rallyes, where the order of the gimmicks probably does not match the order of the spaces on the page.

At times, we've seen a lot of "grubbing for points" protests.
(These are protests filed by teams that clearly missed the gimmick, but are trying to come up some weakness in the gimmick's language that might convince a protest committee to give them the points anyway.)
Using the fewest denied protests as a tiebreaker will discourage this kind of frivolous protest.
You don't even need to make it the first tiebreaker.
It will be effective even if the fewest denied protests is the last tiebreaker, which will almost never be used to break a tie.

== Before the Rallye ==

See the [[Gimmick Rallye Timeline]].

== At the Rallye ==

=== Rallye Briefing ===

It is traditional to have a short (20 minutes) briefing for first timers and beginners
(novices are normally invited, as well) at the midpoint of the registration window.
You need to explain the basics of the rallye and how to use the score sheet
(e.g., how a CM is recorded and invokes SUPPs or SIs).
This is typically done using the club's whiteboard and markers.
Have a route prepared ahead of time.
(It may, but need not, be a portion of true roads encountered in your rallye).
Have a rallyist read the applicable definitions or GI sections, SUPP parts, etc.

=== Questions ===

The RM phone needs to be answered by someone other than the one giving the briefing,
since the briefing occurs during the rallye (particularly for upper division).
If you're a lone RM, ask another experienced rallyist to give the briefing and
negotiate which gimmicks should be given away at the briefing.

While you are at the start, you will get questions. You might also get phone calls
during this time. Don't let your phone answers be overheard by other rallyists.

* You probably want to get the rallyists' class and perhaps their car number.
* Try not to ''give'' answers, but to ''confirm'' rallyist guesses.
* For lower classes, try to lead them to the pertinent section(s) or sentence(s).
* Have rallyist read to you and perhaps they can find their own answer.
* Sometimes a rallyist will find the relevant portions of the GI, but still need (class-appropriate) help in drawing the correct conclusion.
* Remember that English wording is almost always ambiguous, even if crystal clear to you.

If a rallyist finds a "bug" in the rallye, consider notifying other cars:
* You might post a sign with an SI to help those who have not yet passed that point.
* Tweet a notification during the rallye, if necessary.
* Remember to also have CP workers notify all cars, to reach those not following TRC on Twitter.

=== Protests ===

There are no perfect rallyemasters.
There are no perfect precheckers.
Therefore, there are no perfect rallyes.

Expect protests, and don't take them personally.
Carefully consider the point being made in each protest.
Try to give more leeway to lower classes than you would to an expert.

If a gimmick is truly broken, then you should grant it for all cars.
If the protest describes an alternate interpretation of the instructions that is as reasonable as your intended interpretation, then consider granting credit for that car, and possibly for all cars with the same answers.

TRC's competition director (or someone designated by her) will organize the protest committee and assure that protests are handled according to the [[TRC Gimmick Rallye Protest Policy]].

Be sure to record the effect of protests on the affected score sheets. This makes it easier to publish your results later.

Protests and their outcome are public documents. Allow rallyists to read (but not take) their protests and those of others.

== After the Rallye ==

A rallyemaster's job isn't over when the rallye is done.

=== Accept Criticism ===

Shortly after the rallye, read any written comments on the evaluation forms, and reread the protests.
Write yourself a few notes about things that went well in the rallye, and things that you should have done differently.
Consider summarizing comments on evaluation forms and the protests and the reasons for their acceptance or rejection to append to your results or include in your report to the board.

=== Remove Coursemarkers ===

If you used coursemarkers (or other rallye-erected signs), then take them down promptly.
Many experienced rallyemasters schedule a couple hours the day after the rallye to take them down.
They come down more quickly than they go up, so just get it over with.
Never leave them up longer than a week.

=== Ask the Treasurer for any Expense Reimbursement ===

Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]]
from [[TRC Board Structure|TRC's Treasurer]],
ideally a week before the next TRC business meeting.

=== Post Results ===

Send email with a summary of the results to the [http://old.therallyeclub.org/mailman/listinfo/trc-talk TRC-Talk] list, to TRC's {{webmaster}}, and to the email addresses provided by any rallyists.
Use the bcc feature for the rallyists' email addresses, to prevent the unlikely abuse of rallyists' email address by other rallyists.
Include in your rallye results email how rallyists can sign up for TRC Events mailing list.

If you are [[Scoring a Rallye by Hand|scoring your rallye by hand]], then you can use a previous rallye's results as a template.
If you are [[Using the Computerized Scoring System|using the computerized scoring system]], then it will generate results automatically.

In general, it's best not to rescore your rallye.
Just post the same results you announced at the finish.

==== File naming convention ====

Mail your results (text or PDF) as an attachment named ''yyyy-mm-dd''-'''Results'''-''NAME''.''suffix'' where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''Results''' is just like that (case matters)
* ''NAME'' is the name of the Rallye
* ''suffix'' is pdf or txt
For example, the results for Ghostchasers, a rallye that was run on October 6th of 2012, is 2012-10-06-Results-Ghostchasers.pdf

== At the Next TRC Business Meeting ==

=== Concluding Report ===

Come to the next business meeting to give a report on your rallye (during the "previous events" section of the meeting).
This is a good time to share any lessons you learned, as well as general comments about how the rallye went.

=== Scoresheets ===

Give scoresheets to [[TRC_Board_Structure#officers|Treasurer]] to be filed, probably at that business meeting. The board would also like the protest forms or a summary, to file away
with your rallye.

=== Soft Copy of All Rallye Materials ===

The board, starting in 2017, would also like to save machine copies of past rallyes, to ease future examination and reuse of rallyes (after several years, of course).

=== Equipment ===

If you have any TRC equipment (such as checkpoint signs or CM removal tools), return them to the [[TRC Board Structure|TRC Equipment Chair]].

=== Get Receipts to Treasurer ===

If you asked the Treasurer for [[Rallye Reimbursements|reimbursement]] and didn't scan the matching receipts and E-mail them, bring them to the next business meeting, at which you report.

== See also ==
* [[Writing an A-B Rallye]]

Advertise

2021-02-14T23:25:39Z

Dean:

== List of Places to Advertise Upcoming Rallyes ==

* [http://events.mercurynews.com/user/login?return_to=%2Fevents%2Fnew San Jose Mercury News] (submit to web site; registration required)

* [[User:Darin|Darin McGrew]], [[User:RicGoldman|Ric Goldman]], and others maintains a [http://www.facebook.com/home.php#/group.php?gid=34328642239 Facebook group].

* [[User:Dean|Dean]] has posted events since 2012 to [http://www.zvents.com/search?swhat=rallye&swhen=&swhere=Mountain+View%2C+CA Zvents], the event website chosen/recommended/used by San Jose Mercury News. For free, we get a title, description (up to 500 characters), keywords, date/time/price, and optional phone and website link. For extra money, we can get higher placement in search results, and can add logos, several photos, video, etc. Dean posts events as user [https://secure.zvents.com/my_listings TheRallyeClub]. Hint: use MyListings to view existing postings.

* [http://events.sfgate.com/ sfgate] (Must register to submit; TRC has a registration and [[User:Dean|Dean Stanton]] knows its details. See also their [http://events.sfgate.com/support/content_guidelines content guidelines].)

=== Who? ===

The "Publicity Chair" should approve all our advertising.
Check with him/her before doing any on your own.
However, everyone should keep this list current with instructions,
so that someone can fill in or take over for the Publicity Chair.

=== Where Else Have We Checked? ===

* [[http://www.nbcbayarea.com/ NBC TV Channel 11, San Jose]] has a [[mailto:feedback@nbcbayarea.com Submit your story tip]] link, but since their web site doesn't seem to have a "list of upcoming local events" it seems pointless to inform them.

* http://www.livingsocial.com/

TRC

2021-01-19T02:46:22Z

Dean: /* Mailing Lists */ Added business and board

The Rallye Club of Silicon Valley (TRC) is a non-profit California corporation that presents car rallyes in the San Francisco Bay Area, mostly in Santa Clara county.
It was founded in 1980 and has presented more than 300 events.
Learn more about the [[TRC Board Structure]] and [[TRC Operations]].

== TRC Documents ==

* {{bylaws_link}}
# [[TRC Operating Procedures]] ([http://www.therallyeclub.org/pdf/TRC%20Operating%20Procedures-2010-02.pdf PDF version]), updated February, 2010
# [[Membership Policy]]
* [[TRC Gimmick Rallye Rules]] (which says when it was last updated)

== What We Offer ==

* [[Membership]], which is open to anyone with an interest in the sport of car rallyes.
* Car rallyes of [http://www.therallyeclub.org/what.htm various types], open to the public, with a discount for members. See the [http://www.therallyeclub.org/upcoming.htm Calendar].
* Consulting for non-profit or corporate team building exercises or celebrations. Contact [mailto:jonesi@therallyeclub.org Bill Jonesi] for information.

== Email Contacts ==
You may send email to these addresses:
* [mailto:info@TheRallyeClub.org info]: general comments and questions
* [mailto:membership@TheRallyeClub.org membership]: comments and questions about club membership
* {{webmaster}}: comments and questions about this web site
* [mailto:treasurer@TheRallyeClub.org treasurer]: request [[Rallye_Reimbursements|reimbursement]] for club expenses

== Mailing Lists ==
You may add yourself to these mailing lists:
* [http://www.therallyeclub.org/mailman/listinfo/trc-events TRC-Events]: Event announcements only (low volume).
* [http://www.therallyeclub.org/mailman/listinfo/trc-talk TRC-Talk] General discussion mailing list. Only subscribers can post messages (keeps the spammers away).
* [http://www.therallyeclub.org/mailman/listinfo/trc-business TRC-Business]: Members may add themselves to our business mailing list.
* [http://www.therallyeclub.org/mailman/listinfo/trc-board TRC-Board]: Board members (officers) should be on the TRC board list. Most board discussion is actually on the TRC-Business mailing list.

== Facebook Group ==
You may be added to [http://www.facebook.com/groups/therallyeclub/ our Facebook group]
(confirmation normally takes less than a day).
Events are normally announced to the Facebook group.

== See Also ==

* [http://www.therallyeclub.org/calendar.htm Calendar of Upcoming Events]
* [[TRC History]]
* [http://www.therallyeclub.org/about_us.htm About Us]

Gimmicks That Should Be Avoided

2020-12-21T01:10:47Z

Dean: Added a discussion of alternatives for counting opps.

Some types of gimmicks are prohibited or strongly discouraged in the [[TRC Gimmick Rallye Rules]].
Others just create problems that are best avoided.

== Special Instructions (SIs) ==

Provide for Special Instructions (SIs) and other emergency instructions and signs.
There '''must never''' be any gimmicks based on Special Instructions.
Doing so would make it harder for other rallyemasters to provide directions that must taken at face value.

=== SI Side Effects ===

Sometimes an SI will have a side effect.
For example, an SI on the RI page might bring a Note into effect.
Or it might precede the Note, but a Note may be brought into effect by the preceding RI and not by the SI.
All these situations confuse some beginners, who don't understand the limits of a promise of "no gimmicks on SIs."
Consider using a non-SI instruction (perhaps a Traverse?) rather than an SI as the non-RI instruction that triggers side effects.
Or consider stating explicitly (in the SI part of the Order of Precedence) that an SI can have side effects
(but don't expect that phrase to be sufficient without definition or explanation).
Your explanation could say, for example, that an SI might DRI 13 or CRI 14. After that, the SI is completed, and if RI 14 is faulty, that is not a gimmick on the SI.

== Contact Information ==

To avoid difficulties publishing the results,
it is strongly recommended that you do not include gimmicks on:
car number,
driver & navigator name,
or email addresses.

== Delete Gimmick (DG) ==

Older rallyes sometimes used a DG (Delete Gimmick which caused you to find this coursemarker) instruction to undo a gimmick, after rallyists had caught the gimmick and recorded the resulting coursemarker.
Rallyemasters that use DG assume that rallyists understand what gimmicks they want to delete,
and what the result of deleting the gimmick will be.
This was particularly frustrating when there
was a "DG" in both the full and partial credit coursemarkers of a combination gimmick.
Was the gimmick
being deleted by the full credit CM the one that separated it from the partial or the one it had in common with the partial?
Who knows? You usually needed to know the rallyemaster.

Rallyists (especially less experienced rallyists) can easily end up deleting the "wrong" gimmick,
and may do the wrong thing in response to deleting the right gimmick.

=== Alternatives to Delete Gimmick ===

One alternative to using a DG instruction is to send rallyists who catch the gimmick into a CP.
By asking rallyists which RI they are working on,
the CP workers can determine whether rallyists are entering the CP normally,
or whether they are entering the CP early/late because they caught a gimmick.

Sometimes Delete Sign (DS) can be used instead of DG. Rallyists aren't perfect at knowing if a street sign or a (perhaps bad) coursemarker should be deleted, so don't be ambiguous when using DS. Definitions must make it clear if that one surface is being deleted or all signs with identical wording.

Another alternative to using a DG instruction is to set up the gimmick with a "monster" style instruction
that is in effect only for a short time.

You could also have rallyists call the RM (perhaps on a different number than "I'm confused" calls). The RM can ask what CM they are at (to confirm they reached it), and explicitly tell the rallyist which phrase or sentence to delete (or alter) in the GIs.

== Straight as Possible (SAP) Gimmicks ==

You ''may'' create gimmicks based on the Straight as Possible rule.
The most common is a spot where the main road (and center line) curves, but a side road branches out straight ahead.
[https://maps.google.com/maps?q=37.40821,-122.004903&hl=en&ll=37.408074,-122.005287&spn=0.002523,0.010117&num=1&t=m&z=17&layer=c&cbll=37.408073,-122.005284&panoid=ZN6GfU7vBeVqSI_FZwO0oQ&cbp=11,66.04,,0,0 Moffett Park Dr and Moffett Park Ct] is such a spot.

=== Do Not Make Ambiguous SAP Gimmicks ===

However, there are places where you should not attempt a SAP gimmick.
It may be obviously SAP to you (or on a map), but these are not generally agreed as SAP.
If a side road comes off a curve, the side road might be SAP during the approach,
or it might be SAP where the street-naming sign is, or
at the spot where one would need to choose whether to turn onto the spur,
but not at more than one of these points. This leads to confusion and protests.

This is a partial list of places where you should not attempt a SAP gimmick
and add to this list when you find additional ones:
# [https://maps.google.com/maps?q=utica+ct+at+Tangerine,+Sunnyvale&hl=en&ll=37.355678,-122.03521&spn=0.005049,0.020235&sll=37.269174,-119.306607&sspn=11.393375,20.720215&hnear=Tangerine+Way+%26+Utica+Ct,+Sunnyvale,+Santa+Clara,+California+94087&t=m&z=16&layer=c&cbll=37.35568,-122.035212&panoid=PHskVsvkROWdKVzq93n3lQ&cbp=11,270,,0,0 Utica Ct at Tangerine], Sunnyvale
# [https://maps.google.com/maps?q=Quetta+Ct+at+Quetta+Av,+Sunnyvale&hl=en&ll=37.362909,-122.042506&spn=0.005048,0.020235&sll=37.355678,-122.03521&sspn=0.011189,0.020235&hnear=Quetta+Ave+%26+Quetta+Ct,+Sunnyvale,+Santa+Clara,+California+94087&t=m&z=16&layer=c&cbll=37.362904,-122.042505&panoid=dCUmWyN6bqt1tTxdBfKE7Q&cbp=11,181.46,,0,0 Quetta Ct at Quetta Ave and Haverhill Dr], Sunnyvale
# [https://maps.google.com/maps?q=+Lewiston+Dr+at+Mistaya+Ct,+Sunnyvale&hl=en&ll=37.346825,-122.044373&spn=0.005049,0.020235&sll=37.346723,-122.044437&sspn=0.011122,0.020235&hnear=Lewiston+Dr+%26+Mistaya+Ct,+Sunnyvale,+Santa+Clara,+California+94087&t=m&z=16&layer=c&cbll=37.346828,-122.044372&panoid=ygXc_rM7hrJoBjc10ykb3w&cbp=11,180.47,,0,0 Lewiston Dr at Mistaya Ct], Sunnyvale
# [https://maps.google.com/maps?q=Nome+Ct+at+Newfoundland+Dr,+Sunnyvale&hl=en&ll=37.346074,-122.042457&spn=0.000631,0.002529&sll=37.346825,-122.044373&sspn=0.01119,0.020235&hnear=Newfoundland+Dr+%26+Nome+Ct,+Sunnyvale,+Santa+Clara,+California+94087&t=m&z=19&layer=c&cbll=37.346075,-122.042458&panoid=07vuosgAylmqmRQaNb7WyQ&cbp=11,228.75,,0,10.02 Newfoundland Dr at Nome Ct], Sunnyvale
# [https://maps.google.com/maps?q=cowper+at+kipling+st,+palo+alto,+ca+94303&hl=en&ll=37.424111,-122.12236&spn=0.000605,0.001821&sll=37.449855,-122.146575&sspn=0.010664,0.01457&hnear=Cowper+St+%26+Kipling+St,+Palo+Alto,+Santa+Clara,+California+94306&t=m&z=19&layer=c&cbll=37.424384,-122.122069&panoid=Nt1UIwFVbuiftQyBYSKjRA&cbp=11,225,,1,0 Kipling St and Kipling St, coming from Cowper], in Palo Alto

== Options for Opps ==

Rallyemaster differ in how they expect Opps to be counted. The first difference is whether opps should be intersections or chances to turn or merely chanaces to turn _in the direction indicated_. The latter is much more common and can set up a gimmick where "Turn third opp" (even if all the opps are, say, right turns) is invalid because no direction is indicated.

Rallymasters also differ about whether to count a place one could turn (in the direction indicated), but does not because there's something higher priority to do (e.g., a NOTE or BONUS).

There is indeed ambiguity with counting opps. If a spot doesn't qualify as an opp or an intersection (if one is required), it clearly should not be counted. But what if you do another instruction while counting opps? I don’t think rallyemasters are consistent here. An experienced rallyist has seen several interpretations:

#. Only count untaken opps. Here, if the Note directed you in the same direction, it doesn’t count as an opp as there was no further opportunity to turn in the direction indicated. If the note directed you in the opposite direction, it does count as an opp as it was possible to turn the in the direction of the RI.
#. Count all opps. Here, if you do something else at the first opp, it’s gone, and can’t be done later. The next opp is the second opp.
#. The most common but not squeaky clean: only count opps where higher priority instructions didn’t apply.

It’s possible to define opp more precisely, but this is seldom done. It’s usually possible to avoid the situation by using '''T''', '''Stop''', a ''street name'', or even '''at opp''' (or '''at intersection''') instead of '''first opp'''. Then it no longer matters if the opp is considered the first opp or the second (because something more important was done at the "first opp").

Though it should be possible to define opp more precisely, this is seldom done. Let's propose wording that would answer the question "how should opps be counted?" and avoid protests. Ideally, this wording would be precise without pointing out where the opp-counting gimmick is.

For interpretation 1, maybe: "An opportunity to turn in the direction indicated where no higher-precedence reason to turn that way exists." 
For interpretation 2, maybe: "An opportunity to turn in the direction indicated, even if there is a higher-precedence reason to take another action." 
For interpretation 3, maybe: "An opportunity to turn in the direction indicated where no higher-precedence action is possible at that place and time."

Advice for New Rallyemasters

2020-02-26T03:49:31Z

Dean: /* Post Results */ includes blurb required by 2020-02-Draft-Minutes

Are you considering writing a gimmick rallye? Congratulations!

And welcome! TRC needs new rallyemasters.

== Writing the Rallye ==

=== Get Help ===

If you're writing a TRC rallye, then don't go it alone!
Other TRC members will help you with details like:
* printing
* registering rallyists at the start
* awards
* participation plaques (refrigerator magnets)
* tools and expertise for posting CMs (if necessary)
* recruiting precheckers and checkpoint workers

We can also help by matching you up with a more experienced mentor, who can help, guide, and encourage you.
As a new rallyemaster, you should look for a mentor whose rallyes you enjoy, and whose critiques you understand and agree with.

As soon as you are considering writing a rallye, please contact any of the [[TRC Board Structure|TRC board members]], or drop by one of our business meetings (usually the third Tuesday of the month, but check [http://www.therallyeclub.org/calendar our calendar] to be sure).

Please join the [http://old.therallyeclub.org/mailman/listinfo/trc-rm TRC-RM] list.
However, there are a lot of rallyemasters on this list who will want to enter your rallye, so you shouldn't ask "spoiler" questions on this list.
Save those for your mentor, or for your precheckers.

=== Be Patient ===

If possible, wait until you have a fair bit of experience as a rallyist before you try writing a rallye yourself.
You should be able to understand all the gimmicks described in the critique for someone else's rallye before you try to be a rallyemaster for a similar rallye.

Some find it easier to start by "rethrowing" an old rallye.
That is, take an existing rallye and change the [[Picking a Theme|theme]] and other "chrome" as necessary, rather than write your own rallye from scratch.

If you do not have the support of a local rallye club, then study whatever sample rallyes you can find (e.g., on the web).
Use them as a source of gimmick ideas, and as an example of what the general instructions (GIs) should look like, about how scoring should work, etc.

=== Choosing a Neighborhood ===

Not all neighborhoods are created equal.
Don't sabotage yourself by placing your rallye in a difficult neighborhood.

For a coursemarker rallye, pay attention to the available poles. Some neighborhoods have only [[Coursemarker Guidelines#Good Luck on Concrete Poles|concrete poles]], which make it difficult to post coursemarkers.
Some neighborhoods have few usable poles, either because there are few poles to begin with, or because trees/shrubs obscure motorists' view of anything signs posted on the poles.

It is best to avoid neighborhoods with heavy traffic on Saturday nights, or with narrow streets that make U-turns difficult.
If your rallye will be on a holiday weekend, then consider how the holiday traffic might be different from normal Saturday night traffic.
Make sure the neighborhood is well lit.
(Yellow street lights can cause rallyists problems, even though the streets appear well lit.)

Don't fall in love with a neighborhood with street names that fit the [[Picking a Theme|theme]] of your rallye.
Make sure it is otherwise a good rallye neighborhood before using it.

=== Route Instructions ===

The route instructions (RIs) should get people from the start to the finish if they ignore the misspellings and gimmicks and just follow them as though they were written by a well-intentioned person who is bad at giving directions. You shouldn't need emergency envelopes or other tricks to get lost rallyists back on course. They should be able to follow the RI course (AKA "the turkey route") and make it to the finish.

=== Special Instructions ===

All rallyemasters need to be able to give ungimmicked instructions to rallyists.
We do this with Special Instructions (SIs).
There are never any gimmicks on SIs.
Don't even think about gimmicks on SIs.
Don't let rallyists even think about gimmicks on SIs.

You therefore need to be explicit about where SIs start and end, such as,
"Begin SI at Main. . . . End SI after passing Lilac."
If an SI is in effect, a rallyist won't (shouldn't have to) use an "uninstructed T" rule.
And beginners may be confused if they will see CMs while on their SI;
perhaps you need to explicitly say something like, "Do not record nor use CMs while on an SI."
Some RMs define a Traverse in the Order of Precedence, so it is not an SI and can be gimmicked.

There are situations where there wouldn't be a gimmick on the SI,
but the SI somehow would be associated with something that has a gimmick.
An example would be an on-course CM that brings an "on course" SI into effect,
but some other gimmick uses the CM.
Technically, this is not a gimmick on the SI;
it is a gimmick on the CM that brings the SI into effect.
However, rallyists (especially inexperienced rallyists) don't always understand that distinction.
To avoid confusing them, you should avoid using SIs in these situations.
For example, you could have the CM bring a Supp into effect, rather than an SI.

=== Prechecking ===

It's better for problems to be found by your precheckers than by your rallyists.
If a prechecker disagrees with your interpretation of a gimmick, then either drop the gimmick or fix the wording so your prechecker is happy.

After making changes, precheck it again to make sure you haven't broken something else.

Often, it helps to have precheckers with styles that differ from yours.
They will bring a different point of view to the precheck, and will catch problems that you wouldn't have noticed.
Likewise, it also helps to have precheckers with different experience levels (e.g., Novices and Master Experts).

=== Keep It Simple ===

Apply the [[Wikipedia:KISS principle|KISS principle]].
Or, as experienced Cub Scout leaders say, Keep It Simple, Make It Fun (KISMIF).
Note that [[Gimmicks That Should Be Avoided|some gimmicks are best avoided]],
since they tend to cause problems.

It's better to make a gimmick a bit more obvious and have more people figure it out, than to leave it ambiguous and have more people protest it (or just be disgruntled).
Remember, you're trying to help the rallyists have fun, not to thwart them at every turn.
There should be plenty of easy and moderate gimmicks, and just a few hard gimmicks.

If you don't have the support of a local rallye club, then keep it extremely simple.
If you're doing this on your own, then none of the rallyists will have much experience either.
(If they do, then they should be writing the rallye, or at least helping you.)
Complex gimmicks will go over everyone's heads.
Besides, you'll probably have less help with the basic logistics of the rallye.

=== Rallye Length ===

Complaints about TRC rallyes being too short are extremely rare.
Complaints about TRC rallyes being too long are common, and we usually have a rallye or two a year where we need to extend the closing time at the finish.
When in doubt, it's better for a rallye to be too short than too long.

Here are some rules of thumb for estimating whether your rallye is about the right length.

Checkpoints take time (verifying readiness, talking to the checkpoint workers, reading carefully any CP slips). If there is no checkpoint, your rallye can be a ''little'' longer.

For a coursemarker rallye:
* Limit yourself to two "alphabets" of CMs (i.e., use 52 CMs max)
* Use about 28-35 good CMs (full-credit and partial-credit).
* 20 to 35 RIs are typical, but this count is no proof the length is right.
* Drive the entire route to "read" every CM pole (both the good and the bad CMs). This will take less time than actually running the rallye, so if you cannot complete this test well within the time allowed for rallyists to run the rallye (after studying the materials), then your rallye is definitely too long.

For an A–B or multi-style rallye:
* 50 RIs is usually about right for an A–B rallye.
* For a multi-style rallye, start with the above guideline for A–B rallyes, but convert 10 RIs into 10 CMs or 10 Questions. An A–B, CM, Q–A rallye might have about 30 RIs, 10 CMs, and 10 Questions.

Furthermore, our insurance covers events up to 50 miles long. Rallyemasters must verify that the length of the rallye (including all traverses) does not exceed 50 miles.

=== Instruction Complexity ===

A good rule of thumb is that a rallye should have no more than two types of "gimmick instructions".
That is, in addition to the types of instructions that every rallye must have (e.g., SIs, GIs, RIs, Supps),
you can use two other types of gimmick instructions.

As an example, many rallyes include Notes and Bonuses.
Monster Mash rallyes often include Monsters and one other type of gimmick instructions.
However, a Star Trek rallye that included distinct Vulcan, Romulan, and Klingon instructions runs the risk of being too complex.

=== Theme ===

If you have theme ideas that aren't integrally part of your rallye, consider if you can use them somewhere:
* Characters in the story or changing rules temporarily (as in a "Monster Mash")?
* Kinds of instructions, or alternate names for rallye objects, such as the score sheet, CMs, CPs, rallye workers.
* Giveaways
* Checkpoint activity?

=== Scoring ===

Determine if you want to do manual scoring (probably with a scoring template) or machine scoring.
Machine scoring may be more work up front, but less work after the rallye.
RMs who have used it before find it is not more work up front, either.

=== Score Sheets ===

RMs should include
* a place for rallyists' email addresses (at least for driver and navigator, ideally for passengers, as well).
* and a checkbox with which rallyists can request to be added to the TRC-Events mailing list.
We usually assure the rallyists that this list gets a small amount of mail and never spam.
You could also explain that they will get an email they will have to confirm to finish the
sign-up process for the TRC-Events mailing list.

==== Tiebreakers ====

Because we order awards ahead of time, we only have 2 for each car.
Therefore, ties must be broken.

Before smartphones, a common tiebreaker was a trivia quiz based on the theme of the rallye.
Now that most rallyists have the internet in their pocket, that's less useful as a tiebreaker.

A fair (albeit boring) approach is a simple "pick a number" tiebreaker.
However, they are less useful if there is a particular number associated with the rallye's theme.
For example, nearly everyone will enter 42 on a ''Hitchhikers Guide to the Galaxy'' rallye.

Checkpoint games work nicely as tiebreakers.
They also create interaction between rallyists and CP personnel, which provides more gimmick opportunities.
Naturally, checkpoint games require checkpoint personnel who can run the games, in addition to the checkpoint personnel who are running the checkpoint itself.

Common tiebreakers also include asking how far from perfect the team's score will be, and/or how far from perfect the best score will be.
These tiebreakers can reward those who are more aware of how difficult the rallye is and how well they are doing.
They can also indicate to the rallyemaster whether there is a big mismatch between how difficult the rallye was and how difficult rallyists thought the rallye was (before handing in their score sheets).

For A-B or Q-A style rallyes, the first missed gimmick is an easy tiebreaker.
This tiebreaker is harder with CM style rallyes, where the order of the gimmicks probably does not match the order of the spaces on the page.

At times, we've seen a lot of "grubbing for points" protests.
(These are protests filed by teams that clearly missed the gimmick, but are trying to come up some weakness in the gimmick's language that might convince a protest committee to give them the points anyway.)
Using the fewest denied protests as a tiebreaker will discourage this kind of frivolous protest.
You don't even need to make it the first tiebreaker.
It will be effective even if the fewest denied protests is the last tiebreaker, which will almost never be used to break a tie.

== Before the Rallye ==

See the [[Gimmick Rallye Timeline]].

== At the Rallye ==

=== Rallye Briefing ===

It is traditional to have a short (20 minutes) briefing for first timers and beginners
(novices are normally invited, as well) at the midpoint of the registration window.
You need to explain the basics of the rallye and how to use the score sheet
(e.g., how a CM is recorded and invokes SUPPs or SIs).
This is typically done using the club's whiteboard and markers.
Have a route prepared ahead of time.
(It may, but need not, be a portion of true roads encountered in your rallye).
Have a rallyist read the applicable definitions or GI sections, SUPP parts, etc.

=== Questions ===

The RM phone needs to be answered by someone other than the one giving the briefing,
since the briefing occurs during the rallye (particularly for upper division).
If you're a lone RM, ask another experienced rallyist to give the briefing and
negotiate which gimmicks should be given away at the briefing.

While you are at the start, you will get questions. You might also get phone calls
during this time. Don't let your phone answers be overheard by other rallyists.

* You probably want to get the rallyists' class and perhaps their car number.
* Try not to ''give'' answers, but to ''confirm'' rallyist guesses.
* For lower classes, try to lead them to the pertinent section(s) or sentence(s).
* Have rallyist read to you and perhaps they can find their own answer.
* Sometimes a rallyist will find the relevant portions of the GI, but still need (class-appropriate) help in drawing the correct conclusion.
* Remember that English wording is almost always ambiguous, even if crystal clear to you.

If a rallyist finds a "bug" in the rallye, consider notifying other cars:
* You might post a sign with an SI to help those who have not yet passed that point.
* Tweet a notification during the rallye, if necessary.
* Remember to also have CP workers notify all cars, to reach those not following TRC on Twitter.

=== Protests ===

There are no perfect rallyemasters.
There are no perfect precheckers.
Therefore, there are no perfect rallyes.

Expect protests, and don't take them personally.
Carefully consider the point being made in each protest.
Try to give more leeway to lower classes than you would to an expert.

If a gimmick is truly broken, then you should grant it for all cars.
If the protest describes an alternate interpretation of the instructions that is as reasonable as your intended interpretation, then consider granting credit for that car, and possibly for all cars with the same answers.

TRC's competition director (or someone designated by her) will organize the protest committee and assure that protests are handled according to the [[TRC Gimmick Rallye Protest Policy]].

Be sure to record the effect of protests on the affected score sheets. This makes it easier to publish your results later.

Protests and their outcome are public documents. Allow rallyists to read (but not take) their protests and those of others.

== After the Rallye ==

A rallyemaster's job isn't over when the rallye is done.

=== Accept Criticism ===

Shortly after the rallye, read any written comments on the evaluation forms, and reread the protests.
Write yourself a few notes about things that went well in the rallye, and things that you should have done differently.
Consider summarizing comments on evaluation forms and the protests and the reasons for their acceptance or rejection to append to your results or include in your report to the board.

=== Remove Coursemarkers ===

If you used coursemarkers (or other rallye-erected signs), then take them down promptly.
Many experienced rallyemasters schedule a couple hours the day after the rallye to take them down.
They come down more quickly than they go up, so just get it over with.
Never leave them up longer than a week.

=== Ask the Treasurer for any Expense Reimbursement ===

Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]]
from [[TRC Board Structure|TRC's Treasurer]],
ideally a week before the next TRC business meeting.

=== Post Results ===

Send email with a summary of the results to the [http://old.therallyeclub.org/mailman/listinfo/trc-talk TRC-Talk] list, to TRC's {{webmaster}}, and to the email addresses provided by any rallyists.
Use the bcc feature for the rallyists' email addresses, to prevent the unlikely abuse of rallyists' email address by other rallyists.
Include in your rallye results email how rallyists can sign up for TRC Events mailing list.

If you are [[Scoring a Rallye by Hand|scoring your rallye by hand]], then you can use a previous rallye's results as a template.
If you are [[Using the Computerized Scoring System|using the computerized scoring system]], then it will generate results automatically.

In general, it's best not to rescore your rallye.
Just post the same results you announced at the finish.

==== File naming convention ====

Mail your results (text or PDF) as an attachment named ''yyyy-mm-dd''-'''Results'''-''NAME''.''suffix'' where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''Results''' is just like that (case matters)
* ''NAME'' is the name of the Rallye
* ''suffix'' is pdf or txt
For example, the results for Ghostchasers, a rallye that was run on October 6th of 2012, is 2012-10-06-Results-Ghostchasers.pdf

== At the Next TRC Business Meeting ==

=== Concluding Report ===

Come to the next business meeting to give a report on your rallye (during the "previous events" section of the meeting).
This is a good time to share any lessons you learned, as well as general comments about how the rallye went.

=== Scoresheets ===

Give scoresheets to [[TRC_Board_Structure#officers|Treasurer]] to be filed, probably at that business meeting. The board would also like the protest forms or a summary, to file away
with your rallye.

=== Soft Copy of All Rallye Materials ===

The board, starting in 2017, would also like to save machine copies of past rallyes, to ease future examination and reuse of rallyes (after several years, of course).

=== Equipment ===

If you have any TRC equipment (such as checkpoint signs or CM removal tools), return them to the [[TRC Board Structure|TRC Equipment Chair]].

=== Get Receipts to Treasurer ===

If you asked the Treasurer for [[Rallye Reimbursements|reimbursement]] and didn't scan the matching receipts and E-mail them, bring them to the next business meeting, at which you report.

== See also ==
* [[Writing an A-B Rallye]]

Gimmick Rallye Timeline

2020-02-24T03:14:23Z

Dean: /* After finish closes */ - mention eval sheets

Though this checklist is worded the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the [[Rallyemaster Handbook]].

== Before the Rallye ==

=== 9 months prior ===

* Sign up to write a rallye
* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://old.therallyeclub.org/mailman/listinfo/trc-rm the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.
* Try to assure no major (traffic-causing) events will occur along the route. Check that [http://www.shorelineamphitheatertickets.com/ Shoreline Amphitheater] will not have an event on rallye night if you are going anywhere near it.
* Continue writing rallye.
* If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve rooms only 1-3pm, 3-5pm, 5-7pm, or 7-9pm or 9-11pm. This means that best rallye finishes are 2, 4, 6, 8, and 10 PM, though 2-3pm, 4-5pm, and 8-9pm should not be heavy traffic times to precede your reservation. Reserve the room by calling their toll free San Jose reservation line '''1-866-642-8950''' (before publishing a flyer, if it specifies the finish location, rather than a generic "local pizza parlor").
** Ask them to reserve the large rooms ("rooms 3 and 4").
** Tell them this is for "The Rallye Club" and our reputation should keep them from requiring a $50 or more deposit (actually, a minimum purchase amount).
** Remind them that managers Butch and Eric grant us a 10% discount (because we bring about 50 people).
If a rallye is ever cancelled, we need to assure our reservation is, too. It costs $200 to reserve the room for an extra 2-hour time slot, and reserving an extra slot using a different name is forbidden by their contract.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.
* Decide if you will create your own rallye announcement web page or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Send mail to [[user:steve|Steve Watt]] <[mailto:steve@watt.com steve@watt.com]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
* Finish writing rallye
* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* [[Awards and Par Plaques for TRC Rallyes|Order Par Plaques & Awards]] (optional).
* Arrange checkpoint workers, if needed.
* Assure that the Insurance Chair knows, at least 3 weeks before the rallye:
** The name and type of rallye
** Its date and start time.
: (Telling the board 2 months prior is the easy way to communicate this info.)

=== 2 weeks prior ===

* Prepare checkpoint crew instructions.
* Obtain [[TRC Equipment|equipment]] (marker parkers).
** If you are using signs (e.g., [[http://www.therallyeclub.org/wiki/Coursemarker_Guidelines CMs]) and have never done so before, get a lesson in using the "marker parker" tools to erect and remove signs using the techniques you will use.
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact [[Finish Location|Finish location]] (San Jose Round Table gives us a 10% discount. Ask for it, and then mention it in your final traverse or at the end of your GIs.)
* Devise a map and RIs for your "rallye school" for beginners.
** For a CM rallye:
*** assure the SUPP/SI page has what you need for the school. (This is trivial if the map is a piece of the actual rallye.)
*** If you want to change a SUPP or SI, be ''positive'' it isn't also used by another CM that needs the original.

=== 1 week prior ===

* Conduct final pre-check.
* Double check the critique is up-to-date and correct. Examples
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** For a CM rallye, assure that no letter(s) inadvertently are repeated.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Confirm workers.
* Email preliminary GIs to the {{webmaster}} so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

=== 3 days prior ===
* Send your materials for [[Printing for TRC Rallyes|printing]] if you're having TRC handle it.
* If you're printing, print 20 extra registration packets (without score sheets) for back seat passengers.
* Give or email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Also your critique (or all your materials), so they understand how the gimmicks work or are scored.
* Gather ideas for SIs you might post at the start:
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that have more traffic or some other concern.
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

=== 1 day prior ===
* [[Police Notification|Notify the police]] of rallye cities (or county sheriff) that the rallye is tomorrow.
* Send email with electronic copies of the rallye materials.
** If the registration workers are competing in the rallye, then they will need PDF copies. This allows them to spend two hours plus driving the rallye before registration opens, to make up for the two hours plus they lose working registration (counting driving from the course to the start, setting up, packing up, and returning to the course). You may want to mention when you expect the course markers (if used) should be erected for the first portion of the course and what rallye portion(s) should not be attempted until the checkpoint is staffed.
** If Michelle McGrew <[mailto:michelle@TheRallyeClub.org michelle@TheRallyeClub.org]> is competing in the rallye, then she will need plain text soft copies.
* Obtain the password for TRC's [[Twitter]] account
** Test your ability to send a rallye day notice by sending a night-before or day-of reminder (advertisement).

== The Day of the Rallye ==

=== Before the start opens ===

* First thing (or the night before), E-mail a registration packet to the one staffing your registration table, so he/she/they can start the rallye before the start opens, to compensate for leaving the start after the start closes. Tell him/her/them if a CP will change things, if necessary. Do not send the critique or CP worker instructions, as that would be an unfair competition advantage.
* Post signs, if used.
* Call Finish location and remind them, but not during their lunch rush. (If finishing at the San Jose Round Table, remind the manager of our discount so he or she can check into it before our rallyists arrive asking for it.)

=== At the start ===

* Arrive at Start 15 minutes before opening.
* Check with Registrar. Let them know any special instructions for giving out packets
* Instruct workers (checkpoint, registration).
* Start answering rallyists' questions.
* Do Q&A session and rallye school

=== After the start closes ===

* Remove all posted material at the start
* Drive route: check posted signs & check in with CP workers

=== During the Rallye ===

* You will get questions in person at the start (and perhaps at the checkpoint).
* You will also get phone calls from confused rallyists.

=== At the finish ===

* If you have a finish reservation at the San Jose Round Table, someone must arrive and claim it within 15 minutes of its start time.
* Arrive at the Finish at least 15 minutes prior to Finish opening
* Display flyers, evaluation sheets, and protest forms.
* Setup scoreboard (whiteboard or computer cabled to the TV's HDMI input).
* Answer rallyists' questions.
* Collect score sheets and give Critiques and Eval forms.
* Begin scoring.
* Update scoreboard.

=== After finish closes ===

* Start marking score sheets as late.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.
* Announce that deadline for protests is coming (e.g., 10 minutes before and 5 minutes before).
* Give any extra registration packets and critiques to the treasurer (or registrar) to sell.
* Re-score score sheets as necessary.
* Post scores adjusted by decided protests (in red).
** State gimmicks given to all rallyists on the score board.
** Be sure to record on the score sheets the score after protests so you need not reconstruct it to publish results.

* Presentation and Announcements (need not be done personally by the RM):
** Announce awards.
** Thank workers and rallyists.
** Announce next month's rallye.
** Announce that additional registration packets and critiques are for sale ($1 for the combo) and any leftover par plaques are for sale ($.50 each).
** We issue any first-timer cars (that finish) a "Welcome to Beginner Class" free rallye coupon.
*** Enter the date, your name as issuer, and their name(s).
** Remind rallyists to please fill in and return their evaluation sheets.
** Someone should issue the RM a free rallye coupon as a thank-you gift (though it isn't signed and active yet).
* Clean-up:
** Give the start box keeper any unclaimed awards.
** Give the start box keeper any extra registration packets and critiques.
** Give the start box keeper the flyer rack.
** Give the whiteboard, stand, and markers to TRC's [[TRC Board Structure|Equipment Chair]].
** Give the checkpoint signs (and any other TRC signs used) to TRC's [[TRC Board Structure|Equipment Chair]].

== After Rallye ==

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.
* Remove all rallye signs, if used

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

* '''New:''' Email a soft copy of the whole rallye to the webmaster for the club archive.
** The club archive will be made available to someone willing to rethrow someday, but not to rallyists in general.
** We prefer editable copies and PDFs, if possible. Include Registration Pack, CMs or other signs, Critique, and any maps (e.g., where to post CMs).

=== Before the next TRC Business Meeting ===

* Add those who gave their email address and checked interest in TRC Events to the [http://www.therallyeclub.org/mailman/listinfo/trc-events trc-events mailing list], if willing.

* Return TRC rallye equipment (checkpoint signs, scoreboards, marker parker) to the [[TRC Board Structure|Equipment Chair]], typically at the next business meeting.

* Give score sheets to [[TRC_Board_Structure#AppointedPositions|TRC's Database Chair]] to add to the database (and mailing list, if necessary).

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]
* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].
* Start planning next rallye.

Gimmick Rallye Timeline

2020-02-24T03:09:27Z

Dean: Added Insurance info needed to /* 2 months prior */

Though this checklist is worded the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the [[Rallyemaster Handbook]].

== Before the Rallye ==

=== 9 months prior ===

* Sign up to write a rallye
* Decide the type of rallye you will write, [[Picking a Theme|theme]] of rallye & if it will be a [[Rethrow, Partial Rethrow, or Completely New Rallye|rethrow, a partial rethrow or a new rallye from scratch]]
* Join [http://old.therallyeclub.org/mailman/listinfo/trc-rm the TRC-RM mailing list]
* Choose a [[Advice for New Rallyemasters#Get Help|mentor]]
* Start writing the rallye

=== 6 months prior ===

* Consult with mentor. Discuss concepts, basic [[Gimmick Types|gimmick ideas]], [[Flyers for TRC Rallyes|flyer]], route, etc.
* Try to assure no major (traffic-causing) events will occur along the route. Check that [http://www.shorelineamphitheatertickets.com/ Shoreline Amphitheater] will not have an event on rallye night if you are going anywhere near it.
* Continue writing rallye.
* If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve rooms only 1-3pm, 3-5pm, 5-7pm, or 7-9pm or 9-11pm. This means that best rallye finishes are 2, 4, 6, 8, and 10 PM, though 2-3pm, 4-5pm, and 8-9pm should not be heavy traffic times to precede your reservation. Reserve the room by calling their toll free San Jose reservation line '''1-866-642-8950''' (before publishing a flyer, if it specifies the finish location, rather than a generic "local pizza parlor").
** Ask them to reserve the large rooms ("rooms 3 and 4").
** Tell them this is for "The Rallye Club" and our reputation should keep them from requiring a $50 or more deposit (actually, a minimum purchase amount).
** Remind them that managers Butch and Eric grant us a 10% discount (because we bring about 50 people).
If a rallye is ever cancelled, we need to assure our reservation is, too. It costs $200 to reserve the room for an extra 2-hour time slot, and reserving an extra slot using a different name is forbidden by their contract.

=== 4 months prior ===

* Prepare [[Flyers for TRC Rallyes|flyer]] including your monYEAR@TheRallyeClub.org E-mail address and send it to [mailto:webmaster@TheRallyeClub.org webmaster] per [[Flyers_for_TRC_Rallyes#Submission|instructions]].
* Also provide artwork for the postcard mailings. The area for the artwork is about 1 inch by 2-2/3 inches. This area can display a single image with an aspect ratio of about 3:8, or a combination of text/fonts and image(s). Email it to the board.
* Decide if you will create your own rallye announcement web page or have someone else create it for you.
** If the latter, send a copy of the flyer and a copy or pointer to all its graphics to TRC's board, asking them to create it.
* Send mail to [[user:steve|Steve Watt]] <[mailto:steve@watt.com steve@watt.com]> asking him to put you on the monYEAR@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
* Finish writing rallye
* Either start attending monthly General meetings to give updates or email updates to [[TRC Board Structure|TRC's Secretary]] at least 4 days before meeting.

=== 3 months prior ===

* Arrange for precheckers.
* Get first [[Prechecking Gimmick Rallyes|prechecks]] done; make corrections to rallye as needed.

=== 2 months prior ===

* [[Awards and Par Plaques for TRC Rallyes|Order Par Plaques & Awards]] (optional).
* Arrange checkpoint workers, if needed.
* Assure that the Insurance Chair knows, at least 3 weeks before the rallye:
** The name and type of rallye
** Its date and start time.
: (Telling the board 2 months prior is the easy way to communicate this info.)

=== 2 weeks prior ===

* Prepare checkpoint crew instructions.
* Obtain [[TRC Equipment|equipment]] (marker parkers).
** If you are using signs (e.g., [[http://www.therallyeclub.org/wiki/Coursemarker_Guidelines CMs]) and have never done so before, get a lesson in using the "marker parker" tools to erect and remove signs using the techniques you will use.
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact [[Finish Location|Finish location]] (San Jose Round Table gives us a 10% discount. Ask for it, and then mention it in your final traverse or at the end of your GIs.)
* Devise a map and RIs for your "rallye school" for beginners.
** For a CM rallye:
*** assure the SUPP/SI page has what you need for the school. (This is trivial if the map is a piece of the actual rallye.)
*** If you want to change a SUPP or SI, be ''positive'' it isn't also used by another CM that needs the original.

=== 1 week prior ===

* Conduct final pre-check.
* Double check the critique is up-to-date and correct. Examples
** Assure the finish points added bring the score to 1000.
** For an A/B rallye, assure the Critique has every answer correct——reasoning and answer.
** For a CM rallye, assure that no letter(s) inadvertently are repeated.
** Double check your manual or computer scoring is correct, for "typical" as well as perfect rallye score sheets.
* Confirm workers.
* Email preliminary GIs to the {{webmaster}} so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
==== File naming convention ====
Mail your preliminary GIs as a PDF attachment named ''yyyy-mm-dd''-'''PreGI'''-''NAME''.pdf where:
* ''yyyy-mm-dd'' is the date the Rallye was run
* '''PreGI''' is just like that (and case matters)
* ''NAME'' is the name of the Rallye
For example, the preliminary instructions for Ghostchasers, a rallye to be run on October 6th of 2012, use the preferred filename
2012-10-06-PreGI-Ghostchasers.pdf

=== 3 days prior ===
* Send your materials for [[Printing for TRC Rallyes|printing]] if you're having TRC handle it.
* If you're printing, print 20 extra registration packets (without score sheets) for back seat passengers.
* Give or email any checkpoint workers their instructions, so they have time to read them and ask questions.
** If checkpoint instructions are lengthy, also give a brief list to refer to while they are interacting with rallyists.
** Include a list of all the papers, slips, giveaways, and etc. they should have at the CP.
** Also your critique (or all your materials), so they understand how the gimmicks work or are scored.
* Gather ideas for SIs you might post at the start:
** Differences between the PGIs and GIs (unless the PGIs said something like "to be provided").
** Streets that have more traffic or some other concern.
** Mention of rotaries (roundabouts, traffic islands), if they will be encountered.

=== 1 day prior ===
* [[Police Notification|Notify the police]] of rallye cities (or county sheriff) that the rallye is tomorrow.
* Send email with electronic copies of the rallye materials.
** If the registration workers are competing in the rallye, then they will need PDF copies. This allows them to spend two hours plus driving the rallye before registration opens, to make up for the two hours plus they lose working registration (counting driving from the course to the start, setting up, packing up, and returning to the course). You may want to mention when you expect the course markers (if used) should be erected for the first portion of the course and what rallye portion(s) should not be attempted until the checkpoint is staffed.
** If Michelle McGrew <[mailto:michelle@TheRallyeClub.org michelle@TheRallyeClub.org]> is competing in the rallye, then she will need plain text soft copies.
* Obtain the password for TRC's [[Twitter]] account
** Test your ability to send a rallye day notice by sending a night-before or day-of reminder (advertisement).

== The Day of the Rallye ==

=== Before the start opens ===

* First thing (or the night before), E-mail a registration packet to the one staffing your registration table, so he/she/they can start the rallye before the start opens, to compensate for leaving the start after the start closes. Tell him/her/them if a CP will change things, if necessary. Do not send the critique or CP worker instructions, as that would be an unfair competition advantage.
* Post signs, if used.
* Call Finish location and remind them, but not during their lunch rush. (If finishing at the San Jose Round Table, remind the manager of our discount so he or she can check into it before our rallyists arrive asking for it.)

=== At the start ===

* Arrive at Start 15 minutes before opening.
* Check with Registrar. Let them know any special instructions for giving out packets
* Instruct workers (checkpoint, registration).
* Start answering rallyists' questions.
* Do Q&A session and rallye school

=== After the start closes ===

* Remove all posted material at the start
* Drive route: check posted signs & check in with CP workers

=== During the Rallye ===

* You will get questions in person at the start (and perhaps at the checkpoint).
* You will also get phone calls from confused rallyists.

=== At the finish ===

* If you have a finish reservation at the San Jose Round Table, someone must arrive and claim it within 15 minutes of its start time.
* Arrive at the Finish at least 15 minutes prior to Finish opening
* Display flyers, evaluation sheets, and protest forms.
* Setup scoreboard (whiteboard or computer cabled to the TV's HDMI input).
* Answer rallyists' questions.
* Collect score sheets and give Critiques and Eval forms.
* Begin scoring.
* Update scoreboard.

=== After finish closes ===

* Start marking score sheets as late.
* Start reading [[TRC Gimmick Rallye Protest Policy|protests]].
* At last call, stop accepting score sheets.
* Announce that deadline for protests is coming (e.g., 10 minutes before and 5 minutes before).
* Give any extra registration packets and critiques to the treasurer (or registrar) to sell.
* Re-score score sheets as necessary.
* Post scores adjusted by decided protests (in red).
** State gimmicks given to all rallyists on the score board.
** Be sure to record on the score sheets the score after protests so you need not reconstruct it to publish results.

* Presentation and Announcements (need not be done personally by the RM):
** Announce awards.
** Thank workers and rallyists.
** Announce next month's rallye.
** Announce that additional registration packets and critiques are for sale ($1 for the combo) and any leftover par plaques are for sale ($.50 each)
** We issue any first-timer cars (that finish) a "Welcome to Beginner Class" free rallye coupon.
*** Enter the date, your name as issuer, and their name(s).
** Someone should issue the RM a free rallye coupon as a thank-you gift (though it isn't signed and active yet).
* Clean-up:
** Give the start box keeper any unclaimed awards.
** Give the start box keeper any extra registration packets and critiques.
** Give the start box keeper the flyer rack.
** Give the whiteboard, stand, and markers to TRC's [[TRC Board Structure|Equipment Chair]].
** Give the checkpoint signs (and any other TRC signs used) to TRC's [[TRC Board Structure|Equipment Chair]].

== After Rallye ==

=== Within 2 weeks ===

* Send [[Advice_for_New_Rallyemasters#Post_Results|results]] to TRC-Talk and {{webmaster}} and BCC your rallyists.
* Remove all rallye signs, if used

* Seek [[TRC Accounting Rules#Reimbursement_Policies | reimbursement]] from [[TRC Board Structure#Treasurer|TRC's Treasurer]]
** Provide a list of what you want reimbursed (typically by E-mail, in advance of the next business meeting)
** Provide receipts to the treasurer (scan and E-mail or bring to business meeting)

* '''New:''' Email a soft copy of the whole rallye to the webmaster for the club archive.
** The club archive will be made available to someone willing to rethrow someday, but not to rallyists in general.
** We prefer editable copies and PDFs, if possible. Include Registration Pack, CMs or other signs, Critique, and any maps (e.g., where to post CMs).

=== Before the next TRC Business Meeting ===

* Add those who gave their email address and checked interest in TRC Events to the [http://www.therallyeclub.org/mailman/listinfo/trc-events trc-events mailing list], if willing.

* Return TRC rallye equipment (checkpoint signs, scoreboards, marker parker) to the [[TRC Board Structure|Equipment Chair]], typically at the next business meeting.

* Give score sheets to [[TRC_Board_Structure#AppointedPositions|TRC's Database Chair]] to add to the database (and mailing list, if necessary).

* Prepare a brief report on what went well and poorly, interesting protests, etc.
*: Then E-mail the report to the [mailto:trc-business@TheRallyeClub.org|TRC business mailing list]
*: or give the report in person at the next [http://www.therallyeclub.org/calendar business meeting.]
* While fresh in your mind, add your lessons learned to our [[Advice for New Rallyemasters]].
* Start planning next rallye.

Printing for TRC Rallyes

2020-02-16T04:44:56Z

Dean: Added Color printing to /* Printing Reimbursement Rates */ per Dec 2019 meeting minutes

When TRC does the printing, it is usually handled by
[[User:Darin|Darin]]
or
[[User:Steve|Steve Watt]] <steve@watt.com>.
* Steve no longer attends TRC rallyes regularly, so it is likely that you (or someone) will pick it up beforehand from his house in San Jose. If he prints your CMs, you pick them up from him at the same time.

= Printing Reimbursement Rates =
The following rates are current, as of January, 2014:

{| class="wikitable"
|-
! Item
! Reimbursement
|-
| "simplex" on own paper
| $0.06 per sheet
|-
| "simplex" on TRC paper or labels
| $0.05 per sheet
|-
| "duplex" on own paper
| $0.10 per sheet
|-
| "duplex" on TRC paper or card stock
| $0.09 per sheet
|-
| Envelopes (printed)
| $0.07 per 5 envelopes (or fraction thereof)
|-
| CMs on own card stock
| $0.11 per sheet ($0.06+$0.05)
|-
| 2-sided postcards on own card stock
| $0.16 per sheet ($0.06+$0.10)
|-
| Own labels
| $0.30 per sheet ($0.25+$0.05)
|-
| Color printing
| 20 cents per side (plus 1 cent per sheet on your own paper).
|}

(In case you don't know, "simplex" means printing one one side of the sheet;
"duplex" means printing on both sides of the sheet.)

= Standard Rallye Printing =

Someone must registration packs and extras to the rallye start on time and get the critiques to the finish, typically by bringing them to the start, as well.

== Registration Packets ("Reg Packs") ==
Starting with 2018, we now print '''25 copies''' of the rallye registration pack. These are normally single sided (though some notes have been hidden on the backs). Almost all of them will be stapled and numbered, and the last will be unstapled and unnumbered, available for a run to a copy place (though Office Max near Costco has closed) if more than 24 cars register.

== Extra Packets ==
We now normally print '''15 extra''' registration packets (without scoresheets) for back seat passengers. In 2014, we raised our entry fees and started offering these packets at no extra cost.

These may be printed duplex to save money. But there could be concerns about alternative interpretations. For example, is a page printed on the reverse of the RI Page "on the RI page"? It is easiest to simply mark these extra copies unofficial. (This could be done with a "watermark" or by hand or with text on their first page.)

== Critiques ==
Print '''25 copies''' of the critique, duplex. Do not put maps on the back of the text that refers to the same area. There are often errors in the critique that will need to be explained at the finish. It is best to review it last.

== Coursemarkers ==
Darin or Steve can also print your coursemarkers, if you're willing to pick them up. We have a [[Coursemarker Guidelines|few ideas]] about how to create coursemarkers. Word format works fine for these, as the formatting is somewhat less challenging.

We now normally print coursemarkers on standard paper, rather than 110-pound card stock. So TRC reimbursement rates are the same as those stated above. You may also be reimbursed for a duplicate set of CMs on standard paper, in case a CM is lost or destroyed. Most RMs simply depend on a Sharpie or pasting existing letters and numbers in the unlikely case that a replacement is needed.

== Checkpoint Slips ==
When Steve was competing, he normally did '''not''' print checkpoint slips. This is because they usually need handling (small slips need to be cut apart), and one cannot perform that handling without seeing/reading them, and no competing rallyist should do so; that just wouldn't be fair.

= Reimbursement =

Reimbursement rates are now summarized in the table at the top of this page.
This is roughly cost for medium-duty laser printers; bulk copiers will be somewhat lower, small printers somewhat higher.

== Color ==

Some RMs have used color in registration packets, CMs, and Critique maps to great effect. If you want to be reimbursed more than the above rates, you need to get board approval beforehand. If this is used for gimmicks, this will "tip your hand." You may keep your use of color a secret, at the risk that you will absorb the extra expense.

[http://www.copyfactory.com/ Dean's place] charges (in November, 2015) $0.39 for one-sided color copies in bulk, plus a [http://www.copyfactory.com/color-copies-and-digital-prints $5 setup charge], so maybe less than twice that for two-sided. Most places charge more (about $0.50). Standard ink-jet printing cost depends greatly on how much of the page is colored.

If you are printing in color, one way to keep costs down is to minimize how many pages are color (e.g., only the maps of the Critique and only 20 copies; remaining copies would be gray scale). You're likely to do the collation and stapling yourself, however.

= Document Transfer to Darin or Steve Watt =
The easiest way to handle the bulk printing is to E-mail two PDFs to Darin or Steve: One with the packet participants get at the start, one with the critique. Steve can also handle Word 2007 or earlier documents, but there is risk of formatting disagreement when using Office.

Make certain that your PDF creation software embeds any unusual fonts. If you're using any font that doesn't come with a default Windows installation, ask Steve if he has it.

If you can't create a combined PDF, there are web sites that will combine your PDFs for you. Or Steve can probably do it, but you need to make sure that PDF font subsetting does not occur; again this is dependent on your particular PDF creating software.

Note that if you have special car numbers, colored paper, or other unusual requests, Steve can often handle them, but do ask more than a day or two ahead.

Minimum margins are 1/4" on the sides and bottom, and about 1/2" on top (though people prefer more, due to clipboards).

== Schedule ==
Please have your files ready by the Wednesday late-afternoon before the rallye (assuming a Saturday rallye). That gives Steve time to do the test run, and we can iterate if needed to make sure something printable comes out.

= Printing for Mailings =

Reimbursement rates are now summarized in the table at the top of this page. We account for mailings separately from rallye printing.

== Postage for Mailing (as of February 17, 2019) ==

[https://postcalc.usps.com/Calculator/Postcard?country=0&ccode=US&oz=94041&omil=False&dz=94041&dmil=False&mdt=3%2F11%2F2018&mdz=12%3A29&m=8 Postcard postage] is current '''35 cents''' per card). (This is surprisingly difficult to verify at usps.gov; try [https://postcalc.usps.com/ postcalc.usps.com].)

Postage for a first class [http://postcalc.usps.gov/MailServices.aspx?m=1&p=0&o=1&dz=94041&oz=94203 letter], stamped, is currently '''55 cents'''. (They are currently 3 cents cheaper if metered.) This info may be available from a [https://www.stamps.com/usps/postage-rate-increase/ USPS press release].

TRC Accounting Rules

2019-11-30T23:29:32Z

Dean: /* Expense Streams */

This is a draft statement of the rules and requirements for the TRC Treasurer budgeting process and monthly accounting.

== Budgeting ==
With the Bylaws amendment from 2006, the requirement was added that TRC go through an annual budgeting procedure.
The most effective way to implement this is to subdivide revenues and expenditures into various categories, figure out what the revenues and expenditures will look like month-to-month based on reasonable assumptions, and then keep track of actual revenues and expenditures and report them to the Board on a monthly basis.
Note that it is important to keep track of whether revenues come from members or non-members to comply with the 501(c)(7) [http://www.irs.gov/Charities-&-Non-Profits/Other-Non-Profits/Social-Clubs-–-Requirements-for-Exemption-–-Support-By-Membership-Dues requirements] on how much revenue may come from non-members.

=== Revenue Streams ===
The basic revenue streams are:
; Memberships
: The membership fee charged to each member
; Member entries
: Members who run a rallye
; Non-member Entries
: Non-members running a rallye

=== Expense Streams ===
As always, there are many more expense streams than revenue streams.
It feels like that at home, too, doesn't it?
; Awards
: TRC gives out awards at each rallye, this is where they're accounted.
; Donation
: TRC will, from time to time, make donations to various charities. Examples include the Toy Rallye if someone gives us a cash entry instead of a toy or makes an additional donation, or occasionally the Board decided to donate some or all the proceeds from a rallye to a charity.
; Equipment
: Upkeep of the marker tools, whiteboard and markers, timed checkpoint kits, and other such equipment.
; Fees
: PayPal charges a fee for accepting payments over their service. Any other fees relating to revenue should go here as well.
; Insurance
: Our single-largest expense item. Each event must have at some amount of general liability, determined by the board.
; Legal
: Legal filing fees, almost always paid to the CA Secretary of State for the various biennial statements. Should the need arise for TRC to retain counsel, this would be the place to expense it.
; Mailing
: Printing for mailings to members or prospective rallyists goes here, rather than under Printing.
: Envelopes shall be reimbursed at $.07 per 5 envelopes (or fraction thereof).
; Mileage (formerly Gasoline)
: TRC will reimburse (from the rallye start or end of traverse, not from home) for expenses incurred while creating a rallye.
; Misc
: Everyone's got a misc budget line. This is for strange expenses (for example, replacing a worker's clothing that was damaged at a CP by a required item).
; Office
: Mailing labels, card stock for CMs, pens, staples, duct tape, etc.
; Par Plaques
: Expenses related to the creation of the participation plaques. Usually the magnets and other special supplies. Printing for the par plaques should probably go here, rather than "printing".
; Postage
: Self-explanatory.
; Printing
: Because a large chunk of TRC expenditures are on [[Printing for TRC Rallyes | printing]], this is a separate item from office. This includes flyer and rallye printing (registration packets, course markers, CP slips, critiques), but printing for hard copy mailings is under Mailing above.
: The printing reimbursement rate covers paper and toner for a high-end desktop printer. Higher-volume devices will be less per page, lower-end more. Get prior approval for any special printing needs (e.g., color) to be reimbursed at a higher rate.
; Promotional
: TRC does various giveaways throughout the year, including the membership rallye items, anniversary items, and the like.
: Business cards or other giveaways to prospective members should also be in this account.
; Refund
: Officers may refund an entry fee to an entrant that wants their money back for whatever reason, but this is not currently an explicit account, as it occurs less than once a year.
; Revenue Sharing
: The TRC Board may agree to share revenues with rallyemasters for their events. This needs to be arranged well in advance and an explicit agreement about whether income or net after expenses will be split. This is also rare, and is also no longer an explicit account.
; Web Site
: This pays for renewing our domains (therallyeclub.org and therallyclub.org). If Steve Watt were not donating his web server to the club, server expenses would also be here.
; Worker Food
: Rallyemasters may ask to be reimbursed for food and nonalcoholic drink at the finish, start, or checkpoint(s), for themselves or other rallye workers. This is currently limited to $1 per car total, with receipt(s).
; Other Reimbursement
: This is a catchall for rallye giveaways (pens, water bottles, trinkets, snacks), limited to $.50 per car unless approved in advance. We need to be prepared for more cars than we actually expect.

=== Coupons ===
We track coupons redeemable for a free rallye, but don't literally consider them an expense. Rallye expenses (insurance, printing, awards) are not significantly increased by coupons, so the foregone income is deemed acceptable for the coupons' goals (promotion, appreciation to rallye masters, fairness to members renewing when they are not rallying or are rallying with another member).

== Monthly Reporting ==
In addition to an update on the budget and how the club is tracking to the forecast, the monthly report includes:
* A summary of cash on hand, including the checking account, PayPal account, and cash in the start box, at both the start and end of the reporting period.
* A summary of revenues during the reporting period, broken down by source
* A summary of expenses during the reporting period, broken down by payee
* A listing of expected or outstanding upcoming expenses (for example, a rallyemaster who's not claimed expenses yet, or that the annual insurance renewal is coming next month)

== Reimbursement Policies ==

; Gas reimbursement
:TRC currently will use the rate of $0.30 per mile.
:Each RM would be allowed no more than 10 times through their route.
:Precheckers would each be allowed 2 times through the route.
:The distance allowed will be the actual route only (not from home nor Larry's).
:Send the [mailto:treasurer@TheRallyeClub.org treasurer] E-mail with your claim.

; Equipment (e.g., tape and staples) if TRC's supplies are inadequate.

; Rallye giveaways
:Often, a rallye will give away a snack or keepsake consistent with the rallye theme.
:(Sometimes these hold or relate to a gimmick, sometimes they do not:-)
:For example, Cracker Jack and peanuts have been given for baseball themed rallyes.
:These need board approval well in advance if they will exceed $20.
:(Remember that we normally plan for 40 cars, though we do not normally get that many.
:You may choose a giveaway whose extras you are willing to pay for and use yourself.
:Otherwise, $20 is only $.50 for each car. If you get more than 40 cars, ask experts
:and Master Experts if they got what they needed from the giveaways and can "hand them
:down" to others at the start.)

; Food reimbursement (again)
:As of 2010, TRC again reimburses food and nonalcoholic drink for RM(s)
:and rallye workers, up to the limit of $1 per competing car.

; Reimbursement logistics
:Provide receipts (photocopy or scan is acceptable) to the treasurer,
:with the name and amount to be reimbursed written legibly on it.
:(The reimbursement amount can differ from the receipt total if other, personal, items are also on the receipt.)
:If the information is communicated to the [mailto:treasurer@TheRallyeClub.org treasurer]by the Friday before the business meeting,
:a check can be delivered at the business meeting and exchanged for the receipt(s).
:If the treasurer gets it a week before a rallye, a check can be available at that rallye.

:Reimbursement should occur within two months and within the same year.

== Insurance ==

We pay insurance both per event (generally, monthly) and annually.
* We currently pay $154 per rallye event to K & K Insurance.
* Each July, we pay an annual to ESCA an insurance fee per active member. ESCA pays K&K our annual fee for July 24 to July 24.
** [[User:Stefanis|Nick Stefanisko]] knows how to get the number of current members from the member/attendee database. Active members include paid members and associates, but excludes honorary members who do not run rallyes.
** Compare this number to the number of memberships sold (and use the larger number if they mismatch).
=== History ===
* Prior to August, 2011, per-event fee was $167.
* Annual fees:
** Rate
*** In 2011, the annual insurance fee was greatly reduced to $4.40
*** For 2008 through 2010, the annual insurance fee was $9.47 per active member.
** Member Counts
*** In 2011, we had 50 members.
*** In 2009 and again in 2010, we had 51-2+12=61 members. We raised our membership dues in 2009 to discourage membership by people who aren't going to attend regularly, since we pay insurance equal to a large fraction of the membership dues we take in.
*** In 2008, we had 65 current members (at the fee-paying time).

File:RegistrarCheck-inForm.pdf

2019-10-12T23:48:14Z

Dean: uploaded a new version of "File:RegistrarCheck-inForm.pdf": Form used by registrar (at rallye start) to track cars, class, fees, etc.

Used by registrar to record funds and coupons accepted, entrant car classes, etc.

Registration

2019-06-17T04:30:57Z

Dean: /* Registration Duty Summary */

''This documents the duties of TRC's Registrar.'' Registrar duty is no longer the responsibility of the [[TRC Treasurer Instructions|Treasurer]].

== Registration Duty Summary ==

* Sign every insurance waiver used.
** Sign (as witness) the bottom line of both sides of every adult waiver page used.
** Check and sign both sides of the minor's waivers as witness.
* Assure every rallyist, rider, or worker signs an insurance waiver.

* Ask rallyists their class and record it on check-in form.
* Ask rallyists if they are a member (meaning anyone in their car is a member).
** If they are not a member and not a first-timer, ask if they want to join for free and save money next time they rallye.
** If they join, offer them one free first rallye card, business cards to spread the news, a window decal (while supplies last), and hard copies of our Bylaws and Operating Procedures.
** Record their membership status on check-in form
* Collect money, record the amount on the check-in form (described below).
* Issue the one full registration packet and one participation plaque per car.
* Offer extra registration packets for the back seat (now free).
* Offer ''paid'' first timers a Rallye Survival Kit (single clipboard and office supplies).
* Tell all first timers and beginners that there will be a Rallye School (at 4 PM or whenever) at which the paperwork will start to make sense. Encourage them to start reading beforehand.
* Offer rallyists (free) run sheets for a CM rallye.

== Sample TRC Check-in Form ==
This is a Wiki model of what appears on the TRC Check-in Form for registration use.
More specifically, this shows the top of the form's left column and the bottom of its right column.
Here, I used boldface to represent the letters on the form that would be circled to select it.
The dollar amounts and coupon codes in the '''$''' column are also in boldface, because the registrar writes these in.
There is more explanation under the tables.

{| class="wikitable"
| style="text-align: left;" |
{| class="wikitable"
|-
! | Car #
! colspan="4" | TRC Member?
! colspan="6" | Class !! $ or FBR/
PPN/PPM/
FE/F1/RM
|-
|style="text-align: right; margin: 2em auto;" |1||'''M'''|| N || JS || JA || 1 || B || N || S || E ||'''M'''
|style="text-align: center; margin: 2em auto;" | '''$20'''
|-
|style="text-align: right; margin: 2em auto;" |2||'''M'''|| N || JS || JA || 1 || B || N || S ||'''E'''|| M
|style="text-align: center; margin: 2em auto;" | '''RM'''
|-
|style="text-align: right; margin: 2em auto;" |3|| M || N ||'''JS'''|| JA || 1 || B || N ||'''S'''|| E || M
|style="text-align: center; margin: 2em auto;" | '''$25'''
|-
|style="text-align: right; margin: 2em auto;" |4|| M ||'''N'''|| JS || JA || 1 ||'''B'''|| N || S || E || M
|style="text-align: center; margin: 2em auto;" | '''$25'''
|-
|style="text-align: right; margin: 2em auto;" |5|| M ||'''N'''|| JS || JA ||'''1'''|| B || N || S || E || M
|style="text-align: center; margin: 2em auto;" | '''F1'''
|-
|style="text-align: right; margin: 2em auto;" |6|| M ||'''N'''|| JS || JA || 1 ||'''B'''|| N || S || E || M
|style="text-align: center; margin: 2em auto;" | '''FBR'''
|-
|style="text-align: right; margin: 2em auto;" |7|| M || N || JS ||'''JA'''|| 1 || B ||'''N'''|| S || E || M
|style="text-align: center; margin: 2em auto;" | '''$30'''
|}

| style="text-align: right; vertical-align: bottom" |

{| class="wikitable"
|-
! | Car #
! colspan="4" | TRC Member?
! colspan="6" | Class !! $ or FBR/
PPN/PPM/
FE/F1/RM
|-
|style="text-align: right; margin: 2em auto;" |44|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |45|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |46|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |47|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |48|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |49|| M || N ||'''JS'''|| JA || 1 || B || N ||'''S'''|| E || M
|style="text-align: center; margin: 2em auto;" | '''PPM'''
|-
|style="text-align: right; margin: 2em auto;" |50|| M || N || JS ||'''JA'''|| 1 || B ||'''N'''|| S || E || M
|style="text-align: center; margin: 2em auto;" | '''$30'''
|}

|}

{| class="wikitable"
|-
!|Membership Codes:
!|
!| Non-cash/check Entries:
|-
| style="vertical-align: top; white-space: nowrap;" | (Put non-car memberships in cars 50 to 40.) 
N = Non-TRC-member entry
 M = TRC Member entry
 JS = Join Standard new/renewal
 JA = Join Associate new/renewal
|
| style="vertical-align: top; white-space: nowrap;" | PPM=PayPal TRC Member 
PPN=PayPal TRC Nonmember
 FE=Member's Free Entry
 F1=First-Timer
 FBR = Free Beginner Rallye
 RM=Rallymaster
|}

The "Membership Code Key" immediately above (and also at the bottom of the Check-in Sheet), explains the letters that appear in the table, except for the class codes, and the Last "Key" above shows values that could be hand-written into the $ column.

* Car #1:
** M = contained a current Member (i.e., already joined or renewed this year, before this rallye).
** M = This car also contained a Master Expert, so it is a ME car, even if the others are not.
** This car paid $20.

* Car #2: Also a (M) member, E = Class Expert, but instead of paying ($20),
** RM = redeemed a coupon for a free rallye to thank a rallye master.
* Car #3:
** JS = contained someone who either joined the club or renewed their membership. (Be sure to issue the member a “Free First Rallye” card to give away. Explain its use, if they aren’t familiar with it.)
** S = Class Senior,
** Payed $25 (cash or check)
* Car #4:
** N = contained no member (and no one who wanted to join)
** B = Beginner class.
** Payed $25

* Car #5: Also a (N) Nonmember.
** 1 = First-timer. Rallyist confirmed that no one in the car ever ran a gimmick car rallye.
** F1 = Redeemed a “First Rallye Free” coupon. Write name of TRC member who gave them the coupon on the back.
** A first-timer who ''pays'', rather than using a coupon, is entitled to a free (single) clipboard and/or bag of office supplies. Most rallyists bring what they want. If they only want a pen, give them a stick pen from the start box, rather than a whole bag of office supplies.

* Car #6: Also a (N) Nonmember. B = Beginner class.
* FBR = Redeemed a “Welcome to Beginner Class” free rallye card.

* Car #7:
** JA = Joined TRC (or renewed) with an associate. Be sure the “Associate” check box is checked on the membership form. (Also be sure to issue the member a “Free First Rallye” card to give away. And offer to explain its use.)
** Be sure to charge such a member $30. (If they ''don’t'' want to pay for the associate, change their membership form to mark a Standard membership.)
** They get this rallye “free” with their membership.
** N = Novice class.

* On the last line of the second column (intended for Car #50), a non-car membership was entered. They may be a RM or worker who is not running the rallye, or may be in a car with someone else that has already paid or redeemed a coupon.
** JA = Join (or renew) with Associate.
** Be sure to charge such a member $30.
** The member should get a rallye “free” with their membership.Be sure to issue them a “Free Rallye” card. (Of course, every membership also comes with a “Free First Rallye” card to give away.)

* The next non-car membership was entered above it (intended for Car #49). JS = Standard membership. S = Senior class.
** PPM = Had already paid $25 by PayPal. Since they used the $25 for a membership, they are now a member. We need to keep track of what portion of our income is from members.

Not shown here, the bottom of the Check-in Sheet has spots for tally marks ( / / / ) to indicate miscellaneous sales, such as clipboards. This area also reminds the registrar of prices. Remember that a reasonable number of extra registration packs are now free.

== Before A Rallye ==

TRC's board should determine who will be Rallye Registrar by the business meeting before the rallye.
Dean (start box manager) should provide the registrar with everything they'll need at the rallye (this section and next).

A board member may make a sign with the names of those who have not picked up previous rallye awards.
(Also have a list of which names earned which awards. This is typically the rallye results, with those that have not been picked up highlighted.)

After the PayPal registration cut-off (negotiate with the {{webmaster}}), get the list
of those who paid by PayPal, with amounts/purpose (and the E-mail address of those who paid, to double-check).

Fill in Event, Location, and Dates on several (5?) '''adult insurance waiver forms'''.
The '''Registrar''' must '''sign the bottom''' and put their '''initials''' and '''date''' on each signature line.
Put several of these forms on a clipboard, to allow signing in parallel using the clipboard and the pad.

Also prep at least 2 '''minor waivers'''; note that parents and witness need to sign ''both sides''.

== Bring to a Rallye ==

The Treasurer often brings these items personally:

* '''Cash Box''' (with change and various "free rallye" coupons):
** We normally have $75 change: $65 in $5 bills and $10 in $1 coins.
** For the membership rallye, we should also have $50 in $10 bills, to help make change from $40 for $25 memberships (or $30 associate memberships).
** TRC business cards.
** Window Decals and "Free First Rallye" cards to be offered to those joining or renewing membership.
** The detailed list of those who paid by PayPal.

Dean (start box manager) often brings these items:

* '''Start box''', containing
** [[media:RegistrarCheck-inForm.pdf|Check-in Sheet]] (on which to record entrants and sales)
** insurance waivers--adult and minor varieties,
** run sheets,
** signs,
** pens,
** clipboards, etc.
* '''Flyer box''', containing
**flyers for upcoming events (in the plastic flyer rack) and
** unclaimed awards
* TRC's folding '''table''' (and a '''chair''' or two)
* A light (for winter months in which it could be [http://www.calendar-updates.com/Sun.asp?PostalCode=94043&Submit=Get+Sunrise+%2F+Sunset+Times&latDeg=25&latMin=56&latSec=27&lonDeg=81&lonMin=43&lonSec=9&cities=&dayAns= dark] before registration closes)
* Box of "TRC garage sale items" we're offering to sell.

* Your personal rallye equipment, drink or snack, etc.

== Registration Set-up At Rallye Start ==

* If you have the table and start box, arrive 20 minutes before posted Registration Start Time.

* Set up TRC's registration table and a chair or two.

* Post signs near registration table:
** Entry fee (now normally $20 for TRC Members, $25 for nonmembers)
** Rallye Classes (i.e., how to tell what class your car is)
** Ask questions of the Rallyemaster, not the registrar
** List of things for sale, with prices
** Sometimes we also post lists of Unclaimed Awards (list of names)

* Ask someone to determine if Larry's bathroom is available, and erect the bathroom sign, appropriate side out.

* Set up (on table or within reach, where you won't have to leave the cash box unattended):
** Insurance Waiver forms (with pens). Registrar signs every page, initials & dates each line.
** Cash box
** [[media:RegistrarCheck-inForm.pdf | Check-in Sheet]] (on which to record entrants and sales)
** Run sheets (one to three pages free to each car, if the rallye is a CM rallye)
** Membership forms. Loaning a clipboard to someone filling one out is friendly.
*** Under the membership forms are hard copies of Bylaws and Operating Procedures, if a member wants them.
** Unclaimed Awards (currently in green plastic "folder" in flyer box)
** Items for sale (recently: "rallye survival kit", office supplies, backpack; ''Guide'')

Darin (the equipment manager) or the RM will bring the registration packs and extras, participation plaques, checkpoint signs, whiteboard and markers, and any coursemarker to post.

== Registrar Duty At A Rallye ==

* Arrive at least 10 minutes before rallye's posted Start Time. If you have not yet signed the Insurance Waivers, add another 5 minutes so you are ready for initial rush.

* The Registrar must '''sign the bottom''' of each Insurance Waiver form as witness and put their '''initials''' and '''date''' on each signature line. Do this before rallyists put their initials and use up the witness line.

=== Insurance Waivers ===
* Ask each rallyist to print and sign the insurance waiver, stressing that everyone in the car must sign. (Sometimes "guests" attempt to stay in the car while a rallyist registers.) For the first half of registration period, there should be at least two active waivers with pens, so rallyists can sign simultaneously.
** The (Adult) insurance waivers are now TWO SIDED. I have prepared both sides of several sheets. Please use ALL LINES of BOTH SIDES of all these sheets BEFORE starting any new sheets. We'd rather store 4 pages than 6 or 8. When both sides of a page is full after the first 45 minutes of registration, take away that pad or clipboard, so all future names go on the same page. Witness (at the bottom) each side you use and do it before some rallyist uses up your line. Your "title" is Registrar, unless you are Vice President or the like.

* Ask anyone that looks young if they are a minor.
** For each minor, the annoying minor release form needs to be filled out. Be sure they realize it has two sides.
** It needs to be signed by the parent on one side, the minor on the other, and the registrar (on both sides as "witness"). Failing to witness both sides is a common registrar error.

* Rallyists ''may'' run a rallye solo or with multiple people in the vehicle.
* Rallyists ''may not'' run a rallye on a motorcycle; our insurance does not cover this.

=== Membership ===
* Ask if the car contains a member (sometimes we check the names against the current member list, typically we take their word for it, except right after the "membership rallye"), and record that in the first column on the "Rallye Check-in Sheet".
* If they are non-members, explain that they could join simply by filling out the membership application. They'll start saving money on their next rallye.
** Membership isn't truly free, the rallye is; but that makes no difference to the rallyist.
** If a member is renewing and their address and phone numbers are correct in TRC's database, a half-page form is sufficient.
** Otherwise, be sure they use a full-page membership form (for readability).

==== When Accepting a Membership (joining or renewal) ====
* Review any membership application:
** If an "associate member" name is present, the cost is $30 total.
*** The associate member may also run a rallye at the reduced entrance fee (without the member).
*** And the associate member can also vote.
*** But the associate does ''not'' get a free rallye in addition to the regular member's one.
** (Renewals may say "on file" if the address and phone numbers TRC has are still correct. Get a legible name '''and email''' address.)
** The application must be '''signed'''.
** Assure that the E-mail address and phone numbers are legible. (You'd be amazed how bad some are.)
===== Are they using their free rallye today? =====
* Our new forms have a box in the upper right corner for the rallye date and car number. Write them in. (This lets us correlate the memberships to the check-in sheet.)
* In the unlikely event that anyone joins or renews but is ''not'' getting this rallye free, issue the regular member a signed and dated "Free Rallye" card. This can occur if a car with multiple members has one renewing and entering, another only renewing. This can also occur if the rallyemaster or another rallye worker renews, since they are not competing this month.

===== Membership giveaways and offers =====
* Issue a signed and dated "Free First Rallye" coupon to any regular member joining or renewing. Explain that they cannot use it, it is to be given to a first-timer car. (Don't give a second coupon to an associate, however.)
* Offer a "TRC business card" or two to any members joining or renewing.
* Offer a paper copy of TRC's Bylaws and Operating Procedures to any member, but mention they are available online; most people don't want extra paper.

=== Rallye Registration (using Check-in Form) ===
* Ask for $. (PayPal registrants will remind you if you don't remember their name.)
* Ask for their class, and enter that in the second column; some will need help (or need to consult the sign) to determine their class.
* Issue the next registration packet and '''one''' participation plaque.
*: (At the finish, any extra magnet par plaques may be purchased for $.50)
* Double check that the next registration packet you have has the number of the next number on the check-in sheet.

==== Money and Coupons ====
We accept cash and checks made to "The Rallye Club" ("TRC" is acceptable, but we prefer The Rallye Club). Record the amount of payment in the $ column of the check-in sheet.

;PayPal:We also accept PayPal payments (made online before rallye day). If a rallyist doesn't bring proof of their PayPal payment, take their word for it, but record their full name, phone number, and email address. This lets us get back to them if there's any issue. Write '''PPN''' (for a nonmember) or '''PPM''' (for a member) in the $ column of the check-in sheet.

We issue many kinds of coupons and handle them somewhat differently:
;Free Entry: These are for members who didn't get a free rallye when they joined or renewed. Write the date on the back, indicating it has been used. Record '''FE''' in the $ column.

;Free First Rallye: These are issued to members to talk a friend into trying a rallye as a first timer. (That is, the car cannot contain anyone that has done a gimmick rallye before, even if it wasn't a TRC rallye.) Record the name of the first timer on the back. This indicates it has been used. Record '''F1''' in the $ column.

;Free Beginner Rallye: These are issued to first timers at the rallye finish. Record the name of the first timer on the card. Write the date on the back, indicating it has been used. Record '''FBR''' in the $ column.

;Rallyemaster: These are issued to rallyemasters, to thank them for their work in preparing a rallye. Write the date on the back, indicating it has been used. Record '''RM''' in the $ column.

=== "Up-selling" ===
* We are currently offering to sell "TRC garage sale items" (''Rallye Guide'', backpack bag, "rallye survival kit," office supply pack). There is a sign with prices for members (even new members) and nonmembers.
* We have a new batch of double clipboards. (TRC's [[Equipment_for_Gimmick_Rallyes|wiki (editable web site)]] links to the Saunders web site from which they can be ordered.)
** We have a signup list of those interested in buying a double clipboard from TRC.
** These won't be laser etched, but might be otherwise marked with TRC's logo.
** We will sell them for $11 for members, $12 for non-members.

=== Unclaimed Awards ===
If a rallyist notices that they have an unclaimed award:
* Find the awards, probably stapled to the back of that rallye's results.
* Cross their name off the list/sign of unclaimed awards. (Do this on the ''paper'', not on the plastic page protector.)
Or write a note at the bottom of the reconciliation page.
Do not to leave the cash box unattended while doing these actions.

=== Miscellaneous ===
* Offer a "rallye survival kit" (clipboard + office supplies). They are free to '''paid''' first time rallye cars. Else, $2.
* Offer extra copies of the registration packet for the back seat. These are now free!
* Offer a couple run sheets (free) to any rallyist.
** They are only needed for CM rallyes, but some rallyists want them for A/B rallyes, too.
* '''Do not''' (ever) leave cash box unattended. Not even for a minute.
* Collect filled-out forms (e.g., in start box).

=== At the end of Registration ===
* The RM will likely want to know which cars are in each class, to help make the grid to display results. You cannot simply give the RM the check-in sheet, because the treasurer will need it after the rallye to reconcile the cash box and the RM may be too busy to give it to the treasurer.
* There is a form (probably under the check-in form) on which you can record which cars are in each class for the RM. RMs (esp. if not computer scoring and display) will want this information to help them display the scores on the whiteboard.
* Assure someone takes all signs from the start (so we're not leaving a mess for Larry's).
** That includes: registration signs, any sample CM or signs, any SIs posted, and the bathroom sign.
** Fan-fold the registration signs in a zig-zag.
** Fold the tape from the registration signs in back of the sign and stick it flat on the back of the lamination or page protector for reuse at the next rallye. Don't stick the tape to other tape; they stick too well to reuse.
** Assure someone takes the checkpoint sign from the sidewalk.

* Pack up everything (into your car if you're going to the finish, into the RM's car, or locked into Dean's car, if he left you the key).

* Keep the cash box (or at least the cash and unclaimed participation plaques) with you to the finish, not unattended in a car.
* If you take the check-in form to the finish for the RM, be sure to give it to the Treasurer.
* Put any unused registration packets in the start box.
* Put any extra par plaques (including those not yet stuck to their magnets) in the cash box, not the start box, so they will go into the finish location (where they can be purchased).

=== At the Rallye Finish ===
Someone now sells a couple things at the finish.
This is usually the Treasurer, if he is there, but is otherwise the Registrar or a delegate.
The finish box should have a sign listing prices. Post it near the person selling.
* An extra registration packet and extra critique are together $1 (until they are gone).
* An extra par plaque (keepsake magnet) is $.50 and can usually be assembled from artwork and sticky magnet.
* Extra par plaque artwork without a magnet is free.
* Feel free to require exact change, if the cash box didn't come inside (or doesn't have 50 cents of change).
* Turn over the cash box to the treasurer or a board member.
** The "Rallye Reconciliation Form" (probably under the check-in form) can be used to assure the $ from the rallye match what is expected (counts, $, PayPal, Checks).
** If the treasurer is not at the rallye, he can provide the registrar's ''deposit only'' ATM card and its PIN, so the registrar or a board member can deposit the rallye funds. If the PIN is written, don't keep it with the card.

== Registrar Needs at Rallye Start ==

* Start box (insurance waivers, clip boards, signs, tape)
* Cash box (including $5 bills to make change)
* Rallye Check-in and Reconciliation Forms
* Flyer stand and its protective box
* Flyers for next rallye (at least)
* Unclaimed awards
* Folding table and 1 or 2 folding chairs
* Battery-powered lamp (if it will be [http://www.calendar-updates.com/Sun.asp?PostalCode=94043&Submit=Get+Sunrise+%2F+Sunset+Times&latDeg=25&latMin=56&latSec=27&lonDeg=81&lonMin=43&lonSec=9&cities=&dayAns= dark] before registration closes)
* "Garage sale" items for sale (probably)
* Member giveaways (if any)

Registration

2019-05-21T23:59:00Z

Dean: Clarify single-wide clipboards

''This documents the duties of TRC's Registrar.'' Registrar duty is no longer the responsibility of the [[TRC Treasurer Instructions|Treasurer]].

== Registration Duty Summary ==

* Sign every insurance waiver used.
** Sign (as witness) and initial (as registrar) every adult waiver page used.
** Check and sign both sides of the minor's waivers as witness.
* Assure every rallyist, rider, or worker signs an insurance waiver.

* Ask rallyists their class and record it on check-in form.
* Ask rallyists if they are a member (meaning anyone in their car is a member).
** If they are not a member and not a first-timer, ask if they want to join for free and save money next time they rallye.
** If they join, offer them one free first rallye card, business cards to spread the news, a window decal (while supplies last), and hard copies of our Bylaws and Operating Procedures.
** Record their membership status on check-in form
* Collect money, record the amount on the check-in form (described below).
* Issue the one full registration packet and one participation plaque per car.
* Offer extra registration packets for the back seat (now free).
* Offer ''paid'' first timers a Rallye Survival Kit (single clipboard and office supplies).
* Tell all first timers and beginners that there will be a Rallye School (at 4 PM or whenever) at which the paperwork will start to make sense. Encourage them to start reading beforehand.
* Offer rallyists (free) run sheets for a CM rallye.

== Sample TRC Check-in Form ==
This is a Wiki model of what appears on the TRC Check-in Form for registration use.
More specifically, this shows the top of the form's left column and the bottom of its right column.
Here, I used boldface to represent the letters on the form that would be circled to select it.
The dollar amounts and coupon codes in the '''$''' column are also in boldface, because the registrar writes these in.
There is more explanation under the tables.

{| class="wikitable"
| style="text-align: left;" |
{| class="wikitable"
|-
! | Car #
! colspan="4" | TRC Member?
! colspan="6" | Class !! $ or FBR/
PPN/PPM/
FE/F1/RM
|-
|style="text-align: right; margin: 2em auto;" |1||'''M'''|| N || JS || JA || 1 || B || N || S || E ||'''M'''
|style="text-align: center; margin: 2em auto;" | '''$20'''
|-
|style="text-align: right; margin: 2em auto;" |2||'''M'''|| N || JS || JA || 1 || B || N || S ||'''E'''|| M
|style="text-align: center; margin: 2em auto;" | '''RM'''
|-
|style="text-align: right; margin: 2em auto;" |3|| M || N ||'''JS'''|| JA || 1 || B || N ||'''S'''|| E || M
|style="text-align: center; margin: 2em auto;" | '''$25'''
|-
|style="text-align: right; margin: 2em auto;" |4|| M ||'''N'''|| JS || JA || 1 ||'''B'''|| N || S || E || M
|style="text-align: center; margin: 2em auto;" | '''$25'''
|-
|style="text-align: right; margin: 2em auto;" |5|| M ||'''N'''|| JS || JA ||'''1'''|| B || N || S || E || M
|style="text-align: center; margin: 2em auto;" | '''F1'''
|-
|style="text-align: right; margin: 2em auto;" |6|| M ||'''N'''|| JS || JA || 1 ||'''B'''|| N || S || E || M
|style="text-align: center; margin: 2em auto;" | '''FBR'''
|-
|style="text-align: right; margin: 2em auto;" |7|| M || N || JS ||'''JA'''|| 1 || B ||'''N'''|| S || E || M
|style="text-align: center; margin: 2em auto;" | '''$30'''
|}

| style="text-align: right; vertical-align: bottom" |

{| class="wikitable"
|-
! | Car #
! colspan="4" | TRC Member?
! colspan="6" | Class !! $ or FBR/
PPN/PPM/
FE/F1/RM
|-
|style="text-align: right; margin: 2em auto;" |44|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |45|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |46|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |47|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |48|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |49|| M || N ||'''JS'''|| JA || 1 || B || N ||'''S'''|| E || M
|style="text-align: center; margin: 2em auto;" | '''PPM'''
|-
|style="text-align: right; margin: 2em auto;" |50|| M || N || JS ||'''JA'''|| 1 || B ||'''N'''|| S || E || M
|style="text-align: center; margin: 2em auto;" | '''$30'''
|}

|}

{| class="wikitable"
|-
!|Membership Codes:
!|
!| Non-cash/check Entries:
|-
| style="vertical-align: top; white-space: nowrap;" | (Put non-car memberships in cars 50 to 40.) 
N = Non-TRC-member entry
 M = TRC Member entry
 JS = Join Standard new/renewal
 JA = Join Associate new/renewal
|
| style="vertical-align: top; white-space: nowrap;" | PPM=PayPal TRC Member 
PPN=PayPal TRC Nonmember
 FE=Member's Free Entry
 F1=First-Timer
 FBR = Free Beginner Rallye
 RM=Rallymaster
|}

The "Membership Code Key" immediately above (and also at the bottom of the Check-in Sheet), explains the letters that appear in the table, except for the class codes, and the Last "Key" above shows values that could be hand-written into the $ column.

* Car #1:
** M = contained a current Member (i.e., already joined or renewed this year, before this rallye).
** M = This car also contained a Master Expert, so it is a ME car, even if the others are not.
** This car paid $20.

* Car #2: Also a (M) member, E = Class Expert, but instead of paying ($20),
** RM = redeemed a coupon for a free rallye to thank a rallye master.
* Car #3:
** JS = contained someone who either joined the club or renewed their membership. (Be sure to issue the member a “Free First Rallye” card to give away. Explain its use, if they aren’t familiar with it.)
** S = Class Senior,
** Payed $25 (cash or check)
* Car #4:
** N = contained no member (and no one who wanted to join)
** B = Beginner class.
** Payed $25

* Car #5: Also a (N) Nonmember.
** 1 = First-timer. Rallyist confirmed that no one in the car ever ran a gimmick car rallye.
** F1 = Redeemed a “First Rallye Free” coupon. Write name of TRC member who gave them the coupon on the back.
** A first-timer who ''pays'', rather than using a coupon, is entitled to a free (single) clipboard and/or bag of office supplies. Most rallyists bring what they want. If they only want a pen, give them a stick pen from the start box, rather than a whole bag of office supplies.

* Car #6: Also a (N) Nonmember. B = Beginner class.
* FBR = Redeemed a “Welcome to Beginner Class” free rallye card.

* Car #7:
** JA = Joined TRC (or renewed) with an associate. Be sure the “Associate” check box is checked on the membership form. (Also be sure to issue the member a “Free First Rallye” card to give away. And offer to explain its use.)
** Be sure to charge such a member $30. (If they ''don’t'' want to pay for the associate, change their membership form to mark a Standard membership.)
** They get this rallye “free” with their membership.
** N = Novice class.

* On the last line of the second column (intended for Car #50), a non-car membership was entered. They may be a RM or worker who is not running the rallye, or may be in a car with someone else that has already paid or redeemed a coupon.
** JA = Join (or renew) with Associate.
** Be sure to charge such a member $30.
** The member should get a rallye “free” with their membership.Be sure to issue them a “Free Rallye” card. (Of course, every membership also comes with a “Free First Rallye” card to give away.)

* The next non-car membership was entered above it (intended for Car #49). JS = Standard membership. S = Senior class.
** PPM = Had already paid $25 by PayPal. Since they used the $25 for a membership, they are now a member. We need to keep track of what portion of our income is from members.

Not shown here, the bottom of the Check-in Sheet has spots for tally marks ( / / / ) to indicate miscellaneous sales, such as clipboards. This area also reminds the registrar of prices. Remember that a reasonable number of extra registration packs are now free.

== Before A Rallye ==

TRC's board should determine who will be Rallye Registrar by the business meeting before the rallye.
Dean (start box manager) should provide the registrar with everything they'll need at the rallye (this section and next).

A board member may make a sign with the names of those who have not picked up previous rallye awards.
(Also have a list of which names earned which awards. This is typically the rallye results, with those that have not been picked up highlighted.)

After the PayPal registration cut-off (negotiate with the {{webmaster}}), get the list
of those who paid by PayPal, with amounts/purpose (and the E-mail address of those who paid, to double-check).

Fill in Event, Location, and Dates on several (5?) '''adult insurance waiver forms'''.
The '''Registrar''' must '''sign the bottom''' and put their '''initials''' and '''date''' on each signature line.
Put several of these forms on a clipboard, to allow signing in parallel using the clipboard and the pad.

Also prep at least 2 '''minor waivers'''; note that parents and witness need to sign ''both sides''.

== Bring to a Rallye ==

The Treasurer often brings these items personally:

* '''Cash Box''' (with change and various "free rallye" coupons):
** We normally have $75 change: $65 in $5 bills and $10 in $1 coins.
** For the membership rallye, we should also have $50 in $10 bills, to help make change from $40 for $25 memberships (or $30 associate memberships).
** TRC business cards.
** Window Decals and "Free First Rallye" cards to be offered to those joining or renewing membership.
** The detailed list of those who paid by PayPal.

Dean (start box manager) often brings these items:

* '''Start box''', containing
** [[media:RegistrarCheck-inForm.pdf|Check-in Sheet]] (on which to record entrants and sales)
** insurance waivers--adult and minor varieties,
** run sheets,
** signs,
** pens,
** clipboards, etc.
* '''Flyer box''', containing
**flyers for upcoming events (in the plastic flyer rack) and
** unclaimed awards
* TRC's folding '''table''' (and a '''chair''' or two)
* A light (for winter months in which it could be [http://www.calendar-updates.com/Sun.asp?PostalCode=94043&Submit=Get+Sunrise+%2F+Sunset+Times&latDeg=25&latMin=56&latSec=27&lonDeg=81&lonMin=43&lonSec=9&cities=&dayAns= dark] before registration closes)
* Box of "TRC garage sale items" we're offering to sell.

* Your personal rallye equipment, drink or snack, etc.

== Registration Set-up At Rallye Start ==

* If you have the table and start box, arrive 20 minutes before posted Registration Start Time.

* Set up TRC's registration table and a chair or two.

* Post signs near registration table:
** Entry fee (now normally $20 for TRC Members, $25 for nonmembers)
** Rallye Classes (i.e., how to tell what class your car is)
** Ask questions of the Rallyemaster, not the registrar
** List of things for sale, with prices
** Sometimes we also post lists of Unclaimed Awards (list of names)

* Ask someone to determine if Larry's bathroom is available, and erect the bathroom sign, appropriate side out.

* Set up (on table or within reach, where you won't have to leave the cash box unattended):
** Insurance Waiver forms (with pens). Registrar signs every page, initials & dates each line.
** Cash box
** [[media:RegistrarCheck-inForm.pdf | Check-in Sheet]] (on which to record entrants and sales)
** Run sheets (one to three pages free to each car, if the rallye is a CM rallye)
** Membership forms. Loaning a clipboard to someone filling one out is friendly.
*** Under the membership forms are hard copies of Bylaws and Operating Procedures, if a member wants them.
** Unclaimed Awards (currently in green plastic "folder" in flyer box)
** Items for sale (recently: "rallye survival kit", office supplies, backpack; ''Guide'')

Darin (the equipment manager) or the RM will bring the registration packs and extras, participation plaques, checkpoint signs, whiteboard and markers, and any coursemarker to post.

== Registrar Duty At A Rallye ==

* Arrive at least 10 minutes before rallye's posted Start Time. If you have not yet signed the Insurance Waivers, add another 5 minutes so you are ready for initial rush.

* The Registrar must '''sign the bottom''' of each Insurance Waiver form as witness and put their '''initials''' and '''date''' on each signature line. Do this before rallyists put their initials and use up the witness line.

=== Insurance Waivers ===
* Ask each rallyist to print and sign the insurance waiver, stressing that everyone in the car must sign. (Sometimes "guests" attempt to stay in the car while a rallyist registers.) For the first half of registration period, there should be at least two active waivers with pens, so rallyists can sign simultaneously.
** The (Adult) insurance waivers are now TWO SIDED. I have prepared both sides of several sheets. Please use ALL LINES of BOTH SIDES of all these sheets BEFORE starting any new sheets. We'd rather store 4 pages than 6 or 8. When both sides of a page is full after the first 45 minutes of registration, take away that pad or clipboard, so all future names go on the same page. Witness (at the bottom) each side you use and do it before some rallyist uses up your line. Your "title" is Registrar, unless you are Vice President or the like.

* Ask anyone that looks young if they are a minor.
** For each minor, the annoying minor release form needs to be filled out. Be sure they realize it has two sides.
** It needs to be signed by the parent on one side, the minor on the other, and the registrar (on both sides as "witness"). Failing to witness both sides is a common registrar error.

* Rallyists ''may'' run a rallye solo or with multiple people in the vehicle.
* Rallyists ''may not'' run a rallye on a motorcycle; our insurance does not cover this.

=== Membership ===
* Ask if the car contains a member (sometimes we check the names against the current member list, typically we take their word for it, except right after the "membership rallye"), and record that in the first column on the "Rallye Check-in Sheet".
* If they are non-members, explain that they could join simply by filling out the membership application. They'll start saving money on their next rallye.
** Membership isn't truly free, the rallye is; but that makes no difference to the rallyist.
** If a member is renewing and their address and phone numbers are correct in TRC's database, a half-page form is sufficient.
** Otherwise, be sure they use a full-page membership form (for readability).

==== When Accepting a Membership (joining or renewal) ====
* Review any membership application:
** If an "associate member" name is present, the cost is $30 total.
*** The associate member may also run a rallye at the reduced entrance fee (without the member).
*** And the associate member can also vote.
*** But the associate does ''not'' get a free rallye in addition to the regular member's one.
** (Renewals may say "on file" if the address and phone numbers TRC has are still correct. Get a legible name '''and email''' address.)
** The application must be '''signed'''.
** Assure that the E-mail address and phone numbers are legible. (You'd be amazed how bad some are.)
===== Are they using their free rallye today? =====
* Our new forms have a box in the upper right corner for the rallye date and car number. Write them in. (This lets us correlate the memberships to the check-in sheet.)
* In the unlikely event that anyone joins or renews but is ''not'' getting this rallye free, issue the regular member a signed and dated "Free Rallye" card. This can occur if a car with multiple members has one renewing and entering, another only renewing. This can also occur if the rallyemaster or another rallye worker renews, since they are not competing this month.

===== Membership giveaways and offers =====
* Issue a signed and dated "Free First Rallye" coupon to any regular member joining or renewing. Explain that they cannot use it, it is to be given to a first-timer car. (Don't give a second coupon to an associate, however.)
* Offer a "TRC business card" or two to any members joining or renewing.
* Offer a paper copy of TRC's Bylaws and Operating Procedures to any member, but mention they are available online; most people don't want extra paper.

=== Rallye Registration (using Check-in Form) ===
* Ask for $. (PayPal registrants will remind you if you don't remember their name.)
* Ask for their class, and enter that in the second column; some will need help (or need to consult the sign) to determine their class.
* Issue the next registration packet and '''one''' participation plaque.
*: (At the finish, any extra magnet par plaques may be purchased for $.50)
* Double check that the next registration packet you have has the number of the next number on the check-in sheet.

==== Money and Coupons ====
We accept cash and checks made to "The Rallye Club" ("TRC" is acceptable, but we prefer The Rallye Club). Record the amount of payment in the $ column of the check-in sheet.

;PayPal:We also accept PayPal payments (made online before rallye day). If a rallyist doesn't bring proof of their PayPal payment, take their word for it, but record their full name, phone number, and email address. This lets us get back to them if there's any issue. Write '''PPN''' (for a nonmember) or '''PPM''' (for a member) in the $ column of the check-in sheet.

We issue many kinds of coupons and handle them somewhat differently:
;Free Entry: These are for members who didn't get a free rallye when they joined or renewed. Write the date on the back, indicating it has been used. Record '''FE''' in the $ column.

;Free First Rallye: These are issued to members to talk a friend into trying a rallye as a first timer. (That is, the car cannot contain anyone that has done a gimmick rallye before, even if it wasn't a TRC rallye.) Record the name of the first timer on the back. This indicates it has been used. Record '''F1''' in the $ column.

;Free Beginner Rallye: These are issued to first timers at the rallye finish. Record the name of the first timer on the card. Write the date on the back, indicating it has been used. Record '''FBR''' in the $ column.

;Rallyemaster: These are issued to rallyemasters, to thank them for their work in preparing a rallye. Write the date on the back, indicating it has been used. Record '''RM''' in the $ column.

=== "Up-selling" ===
* We are currently offering to sell "TRC garage sale items" (''Rallye Guide'', backpack bag, "rallye survival kit," office supply pack). There is a sign with prices for members (even new members) and nonmembers.
* We have a new batch of double clipboards. (TRC's [[Equipment_for_Gimmick_Rallyes|wiki (editable web site)]] links to the Saunders web site from which they can be ordered.)
** We have a signup list of those interested in buying a double clipboard from TRC.
** These won't be laser etched, but might be otherwise marked with TRC's logo.
** We will sell them for $11 for members, $12 for non-members.

=== Unclaimed Awards ===
If a rallyist notices that they have an unclaimed award:
* Find the awards, probably stapled to the back of that rallye's results.
* Cross their name off the list/sign of unclaimed awards. (Do this on the ''paper'', not on the plastic page protector.)
Or write a note at the bottom of the reconciliation page.
Do not to leave the cash box unattended while doing these actions.

=== Miscellaneous ===
* Offer a "rallye survival kit" (clipboard + office supplies). They are free to '''paid''' first time rallye cars. Else, $2.
* Offer extra copies of the registration packet for the back seat. These are now free!
* Offer a couple run sheets (free) to any rallyist.
** They are only needed for CM rallyes, but some rallyists want them for A/B rallyes, too.
* '''Do not''' (ever) leave cash box unattended. Not even for a minute.
* Collect filled-out forms (e.g., in start box).

=== At the end of Registration ===
* The RM will likely want to know which cars are in each class, to help make the grid to display results. You cannot simply give the RM the check-in sheet, because the treasurer will need it after the rallye to reconcile the cash box and the RM may be too busy to give it to the treasurer.
* There is a form (probably under the check-in form) on which you can record which cars are in each class for the RM. RMs (esp. if not computer scoring and display) will want this information to help them display the scores on the whiteboard.
* Assure someone takes all signs from the start (so we're not leaving a mess for Larry's).
** That includes: registration signs, any sample CM or signs, any SIs posted, and the bathroom sign.
** Fan-fold the registration signs in a zig-zag.
** Fold the tape from the registration signs in back of the sign and stick it flat on the back of the lamination or page protector for reuse at the next rallye. Don't stick the tape to other tape; they stick too well to reuse.
** Assure someone takes the checkpoint sign from the sidewalk.

* Pack up everything (into your car if you're going to the finish, into the RM's car, or locked into Dean's car, if he left you the key).

* Keep the cash box (or at least the cash and unclaimed participation plaques) with you to the finish, not unattended in a car.
* If you take the check-in form to the finish for the RM, be sure to give it to the Treasurer.
* Put any unused registration packets in the start box.
* Put any extra par plaques (including those not yet stuck to their magnets) in the cash box, not the start box, so they will go into the finish location (where they can be purchased).

=== At the Rallye Finish ===
Someone now sells a couple things at the finish.
This is usually the Treasurer, if he is there, but is otherwise the Registrar or a delegate.
The finish box should have a sign listing prices. Post it near the person selling.
* An extra registration packet and extra critique are together $1 (until they are gone).
* An extra par plaque (keepsake magnet) is $.50 and can usually be assembled from artwork and sticky magnet.
* Extra par plaque artwork without a magnet is free.
* Feel free to require exact change, if the cash box didn't come inside (or doesn't have 50 cents of change).
* Turn over the cash box to the treasurer or a board member.
** The "Rallye Reconciliation Form" (probably under the check-in form) can be used to assure the $ from the rallye match what is expected (counts, $, PayPal, Checks).
** If the treasurer is not at the rallye, he can provide the registrar's ''deposit only'' ATM card and its PIN, so the registrar or a board member can deposit the rallye funds. If the PIN is written, don't keep it with the card.

== Registrar Needs at Rallye Start ==

* Start box (insurance waivers, clip boards, signs, tape)
* Cash box (including $5 bills to make change)
* Rallye Check-in and Reconciliation Forms
* Flyer stand and its protective box
* Flyers for next rallye (at least)
* Unclaimed awards
* Folding table and 1 or 2 folding chairs
* Battery-powered lamp (if it will be [http://www.calendar-updates.com/Sun.asp?PostalCode=94043&Submit=Get+Sunrise+%2F+Sunset+Times&latDeg=25&latMin=56&latSec=27&lonDeg=81&lonMin=43&lonSec=9&cities=&dayAns= dark] before registration closes)
* "Garage sale" items for sale (probably)
* Member giveaways (if any)

Registration

2019-04-17T03:14:30Z

Dean: /* "Up-selling" */ doule clip-board price

''This documents the duties of TRC's Registrar.'' Registrar duty is no longer the responsibility of the [[TRC Treasurer Instructions|Treasurer]].

== Registration Duty Summary ==

* Sign every insurance waiver used.
** Sign (as witness) and initial (as registrar) every adult waiver page used.
** Check and sign both sides of the minor's waivers as witness.
* Assure every rallyist, rider, or worker signs an insurance waiver.

* Ask rallyists their class and record it on check-in form.
* Ask rallyists if they are a member (meaning anyone in their car is a member).
** If they are not a member and not a first-timer, ask if they want to join for free and save money next time they rallye.
** If they join, offer them one free first rallye card, business cards to spread the news, a window decal (while supplies last), and hard copies of our Bylaws and Operating Procedures.
** Record their membership status on check-in form
* Collect money, record the amount on the check-in form (described below).
* Issue the one full registration packet and one participation plaque per car.
* Offer extra registration packets for the back seat (now free).
* Offer ''paid'' first timers a Rallye Survival Kit (clipboard and office supplies).
* Tell all first timers and beginners that there will be a Rallye School (at 4 PM or whenever) at which the paperwork will start to make sense. Encourage them to start reading beforehand.
* Offer rallyists (free) run sheets for a CM rallye.

== Sample TRC Check-in Form ==
This is a Wiki model of what appears on the TRC Check-in Form for registration use.
More specifically, this shows the top of the form's left column and the bottom of its right column.
Here, I used boldface to represent the letters on the form that would be circled to select it.
The dollar amounts and coupon codes in the '''$''' column are also in boldface, because the registrar writes these in.
There is more explanation under the tables.

{| class="wikitable"
| style="text-align: left;" |
{| class="wikitable"
|-
! | Car #
! colspan="4" | TRC Member?
! colspan="6" | Class !! $ or FBR/
PPN/PPM/
FE/F1/RM
|-
|style="text-align: right; margin: 2em auto;" |1||'''M'''|| N || JS || JA || 1 || B || N || S || E ||'''M'''
|style="text-align: center; margin: 2em auto;" | '''$20'''
|-
|style="text-align: right; margin: 2em auto;" |2||'''M'''|| N || JS || JA || 1 || B || N || S ||'''E'''|| M
|style="text-align: center; margin: 2em auto;" | '''RM'''
|-
|style="text-align: right; margin: 2em auto;" |3|| M || N ||'''JS'''|| JA || 1 || B || N ||'''S'''|| E || M
|style="text-align: center; margin: 2em auto;" | '''$25'''
|-
|style="text-align: right; margin: 2em auto;" |4|| M ||'''N'''|| JS || JA || 1 ||'''B'''|| N || S || E || M
|style="text-align: center; margin: 2em auto;" | '''$25'''
|-
|style="text-align: right; margin: 2em auto;" |5|| M ||'''N'''|| JS || JA ||'''1'''|| B || N || S || E || M
|style="text-align: center; margin: 2em auto;" | '''F1'''
|-
|style="text-align: right; margin: 2em auto;" |6|| M ||'''N'''|| JS || JA || 1 ||'''B'''|| N || S || E || M
|style="text-align: center; margin: 2em auto;" | '''FBR'''
|-
|style="text-align: right; margin: 2em auto;" |7|| M || N || JS ||'''JA'''|| 1 || B ||'''N'''|| S || E || M
|style="text-align: center; margin: 2em auto;" | '''$30'''
|}

| style="text-align: right; vertical-align: bottom" |

{| class="wikitable"
|-
! | Car #
! colspan="4" | TRC Member?
! colspan="6" | Class !! $ or FBR/
PPN/PPM/
FE/F1/RM
|-
|style="text-align: right; margin: 2em auto;" |44|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |45|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |46|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |47|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |48|| M || N || JS || JA || 1 || B || N || S || E || M ||
|-
|style="text-align: right; margin: 2em auto;" |49|| M || N ||'''JS'''|| JA || 1 || B || N ||'''S'''|| E || M
|style="text-align: center; margin: 2em auto;" | '''PPM'''
|-
|style="text-align: right; margin: 2em auto;" |50|| M || N || JS ||'''JA'''|| 1 || B ||'''N'''|| S || E || M
|style="text-align: center; margin: 2em auto;" | '''$30'''
|}

|}

{| class="wikitable"
|-
!|Membership Codes:
!|
!| Non-cash/check Entries:
|-
| style="vertical-align: top; white-space: nowrap;" | (Put non-car memberships in cars 50 to 40.) 
N = Non-TRC-member entry
 M = TRC Member entry
 JS = Join Standard new/renewal
 JA = Join Associate new/renewal
|
| style="vertical-align: top; white-space: nowrap;" | PPM=PayPal TRC Member 
PPN=PayPal TRC Nonmember
 FE=Member's Free Entry
 F1=First-Timer
 FBR = Free Beginner Rallye
 RM=Rallymaster
|}

The "Membership Code Key" immediately above (and also at the bottom of the Check-in Sheet), explains the letters that appear in the table, except for the class codes, and the Last "Key" above shows values that could be hand-written into the $ column.

* Car #1:
** M = contained a current Member (i.e., already joined or renewed this year, before this rallye).
** M = This car also contained a Master Expert, so it is a ME car, even if the others are not.
** This car paid $20.

* Car #2: Also a (M) member, E = Class Expert, but instead of paying ($20),
** RM = redeemed a coupon for a free rallye to thank a rallye master.
* Car #3:
** JS = contained someone who either joined the club or renewed their membership. (Be sure to issue the member a “Free First Rallye” card to give away. Explain its use, if they aren’t familiar with it.)
** S = Class Senior,
** Payed $25 (cash or check)
* Car #4:
** N = contained no member (and no one who wanted to join)
** B = Beginner class.
** Payed $25

* Car #5: Also a (N) Nonmember.
** 1 = First-timer. Rallyist confirmed that no one in the car ever ran a gimmick car rallye.
** F1 = Redeemed a “First Rallye Free” coupon. Write name of TRC member who gave them the coupon on the back.
** A first-timer who ''pays'', rather than using a coupon, is entitled to a free (single) clipboard and/or bag of office supplies. Most rallyists bring what they want. If they only want a pen, give them a stick pen from the start box, rather than a whole bag of office supplies.

* Car #6: Also a (N) Nonmember. B = Beginner class.
* FBR = Redeemed a “Welcome to Beginner Class” free rallye card.

* Car #7:
** JA = Joined TRC (or renewed) with an associate. Be sure the “Associate” check box is checked on the membership form. (Also be sure to issue the member a “Free First Rallye” card to give away. And offer to explain its use.)
** Be sure to charge such a member $30. (If they ''don’t'' want to pay for the associate, change their membership form to mark a Standard membership.)
** They get this rallye “free” with their membership.
** N = Novice class.

* On the last line of the second column (intended for Car #50), a non-car membership was entered. They may be a RM or worker who is not running the rallye, or may be in a car with someone else that has already paid or redeemed a coupon.
** JA = Join (or renew) with Associate.
** Be sure to charge such a member $30.
** The member should get a rallye “free” with their membership.Be sure to issue them a “Free Rallye” card. (Of course, every membership also comes with a “Free First Rallye” card to give away.)

* The next non-car membership was entered above it (intended for Car #49). JS = Standard membership. S = Senior class.
** PPM = Had already paid $25 by PayPal. Since they used the $25 for a membership, they are now a member. We need to keep track of what portion of our income is from members.

Not shown here, the bottom of the Check-in Sheet has spots for tally marks ( / / / ) to indicate miscellaneous sales, such as clipboards. This area also reminds the registrar of prices. Remember that a reasonable number of extra registration packs are now free.

== Before A Rallye ==

TRC's board should determine who will be Rallye Registrar by the business meeting before the rallye.
Dean (start box manager) should provide the registrar with everything they'll need at the rallye (this section and next).

A board member may make a sign with the names of those who have not picked up previous rallye awards.
(Also have a list of which names earned which awards. This is typically the rallye results, with those that have not been picked up highlighted.)

After the PayPal registration cut-off (negotiate with the {{webmaster}}), get the list
of those who paid by PayPal, with amounts/purpose (and the E-mail address of those who paid, to double-check).

Fill in Event, Location, and Dates on several (5?) '''adult insurance waiver forms'''.
The '''Registrar''' must '''sign the bottom''' and put their '''initials''' and '''date''' on each signature line.
Put several of these forms on a clipboard, to allow signing in parallel using the clipboard and the pad.

Also prep at least 2 '''minor waivers'''; note that parents and witness need to sign ''both sides''.

== Bring to a Rallye ==

The Treasurer often brings these items personally:

* '''Cash Box''' (with change and various "free rallye" coupons):
** We normally have $75 change: $65 in $5 bills and $10 in $1 coins.
** For the membership rallye, we should also have $50 in $10 bills, to help make change from $40 for $25 memberships (or $30 associate memberships).
** TRC business cards.
** Window Decals and "Free First Rallye" cards to be offered to those joining or renewing membership.
** The detailed list of those who paid by PayPal.

Dean (start box manager) often brings these items:

* '''Start box''', containing
** [[media:RegistrarCheck-inForm.pdf|Check-in Sheet]] (on which to record entrants and sales)
** insurance waivers--adult and minor varieties,
** run sheets,
** signs,
** pens,
** clipboards, etc.
* '''Flyer box''', containing
**flyers for upcoming events (in the plastic flyer rack) and
** unclaimed awards
* TRC's folding '''table''' (and a '''chair''' or two)
* A light (for winter months in which it could be [http://www.calendar-updates.com/Sun.asp?PostalCode=94043&Submit=Get+Sunrise+%2F+Sunset+Times&latDeg=25&latMin=56&latSec=27&lonDeg=81&lonMin=43&lonSec=9&cities=&dayAns= dark] before registration closes)
* Box of "TRC garage sale items" we're offering to sell.

* Your personal rallye equipment, drink or snack, etc.

== Registration Set-up At Rallye Start ==

* If you have the table and start box, arrive 20 minutes before posted Registration Start Time.

* Set up TRC's registration table and a chair or two.

* Post signs near registration table:
** Entry fee (now normally $20 for TRC Members, $25 for nonmembers)
** Rallye Classes (i.e., how to tell what class your car is)
** Ask questions of the Rallyemaster, not the registrar
** List of things for sale, with prices
** Sometimes we also post lists of Unclaimed Awards (list of names)

* Ask someone to determine if Larry's bathroom is available, and erect the bathroom sign, appropriate side out.

* Set up (on table or within reach, where you won't have to leave the cash box unattended):
** Insurance Waiver forms (with pens). Registrar signs every page, initials & dates each line.
** Cash box
** [[media:RegistrarCheck-inForm.pdf | Check-in Sheet]] (on which to record entrants and sales)
** Run sheets (one to three pages free to each car, if the rallye is a CM rallye)
** Membership forms. Loaning a clipboard to someone filling one out is friendly.
*** Under the membership forms are hard copies of Bylaws and Operating Procedures, if a member wants them.
** Unclaimed Awards (currently in green plastic "folder" in flyer box)
** Items for sale (recently: "rallye survival kit", office supplies, backpack; ''Guide'')

Darin (the equipment manager) or the RM will bring the registration packs and extras, participation plaques, checkpoint signs, whiteboard and markers, and any coursemarker to post.

== Registrar Duty At A Rallye ==

* Arrive at least 10 minutes before rallye's posted Start Time. If you have not yet signed the Insurance Waivers, add another 5 minutes so you are ready for initial rush.

* The Registrar must '''sign the bottom''' of each Insurance Waiver form as witness and put their '''initials''' and '''date''' on each signature line. Do this before rallyists put their initials and use up the witness line.

=== Insurance Waivers ===
* Ask each rallyist to print and sign the insurance waiver, stressing that everyone in the car must sign. (Sometimes "guests" attempt to stay in the car while a rallyist registers.) For the first half of registration period, there should be at least two active waivers with pens, so rallyists can sign simultaneously.
** The (Adult) insurance waivers are now TWO SIDED. I have prepared both sides of several sheets. Please use ALL LINES of BOTH SIDES of all these sheets BEFORE starting any new sheets. We'd rather store 4 pages than 6 or 8. When both sides of a page is full after the first 45 minutes of registration, take away that pad or clipboard, so all future names go on the same page. Witness (at the bottom) each side you use and do it before some rallyist uses up your line. Your "title" is Registrar, unless you are Vice President or the like.

* Ask anyone that looks young if they are a minor.
** For each minor, the annoying minor release form needs to be filled out. Be sure they realize it has two sides.
** It needs to be signed by the parent on one side, the minor on the other, and the registrar (on both sides as "witness"). Failing to witness both sides is a common registrar error.

* Rallyists ''may'' run a rallye solo or with multiple people in the vehicle.
* Rallyists ''may not'' run a rallye on a motorcycle; our insurance does not cover this.

=== Membership ===
* Ask if the car contains a member (sometimes we check the names against the current member list, typically we take their word for it, except right after the "membership rallye"), and record that in the first column on the "Rallye Check-in Sheet".
* If they are non-members, explain that they could join simply by filling out the membership application. They'll start saving money on their next rallye.
** Membership isn't truly free, the rallye is; but that makes no difference to the rallyist.
** If a member is renewing and their address and phone numbers are correct in TRC's database, a half-page form is sufficient.
** Otherwise, be sure they use a full-page membership form (for readability).

==== When Accepting a Membership (joining or renewal) ====
* Review any membership application:
** If an "associate member" name is present, the cost is $30 total.
*** The associate member may also run a rallye at the reduced entrance fee (without the member).
*** And the associate member can also vote.
*** But the associate does ''not'' get a free rallye in addition to the regular member's one.
** (Renewals may say "on file" if the address and phone numbers TRC has are still correct. Get a legible name '''and email''' address.)
** The application must be '''signed'''.
** Assure that the E-mail address and phone numbers are legible. (You'd be amazed how bad some are.)
===== Are they using their free rallye today? =====
* Our new forms have a box in the upper right corner for the rallye date and car number. Write them in. (This lets us correlate the memberships to the check-in sheet.)
* In the unlikely event that anyone joins or renews but is ''not'' getting this rallye free, issue the regular member a signed and dated "Free Rallye" card. This can occur if a car with multiple members has one renewing and entering, another only renewing. This can also occur if the rallyemaster or another rallye worker renews, since they are not competing this month.

===== Membership giveaways and offers =====
* Issue a signed and dated "Free First Rallye" coupon to any regular member joining or renewing. Explain that they cannot use it, it is to be given to a first-timer car. (Don't give a second coupon to an associate, however.)
* Offer a "TRC business card" or two to any members joining or renewing.
* Offer a paper copy of TRC's Bylaws and Operating Procedures to any member, but mention they are available online; most people don't want extra paper.

=== Rallye Registration (using Check-in Form) ===
* Ask for $. (PayPal registrants will remind you if you don't remember their name.)
* Ask for their class, and enter that in the second column; some will need help (or need to consult the sign) to determine their class.
* Issue the next registration packet and '''one''' participation plaque.
*: (At the finish, any extra magnet par plaques may be purchased for $.50)
* Double check that the next registration packet you have has the number of the next number on the check-in sheet.

==== Money and Coupons ====
We accept cash and checks made to "The Rallye Club" ("TRC" is acceptable, but we prefer The Rallye Club). Record the amount of payment in the $ column of the check-in sheet.

;PayPal:We also accept PayPal payments (made online before rallye day). If a rallyist doesn't bring proof of their PayPal payment, take their word for it, but record their full name, phone number, and email address. This lets us get back to them if there's any issue. Write '''PPN''' (for a nonmember) or '''PPM''' (for a member) in the $ column of the check-in sheet.

We issue many kinds of coupons and handle them somewhat differently:
;Free Entry: These are for members who didn't get a free rallye when they joined or renewed. Write the date on the back, indicating it has been used. Record '''FE''' in the $ column.

;Free First Rallye: These are issued to members to talk a friend into trying a rallye as a first timer. (That is, the car cannot contain anyone that has done a gimmick rallye before, even if it wasn't a TRC rallye.) Record the name of the first timer on the back. This indicates it has been used. Record '''F1''' in the $ column.

;Free Beginner Rallye: These are issued to first timers at the rallye finish. Record the name of the first timer on the card. Write the date on the back, indicating it has been used. Record '''FBR''' in the $ column.

;Rallyemaster: These are issued to rallyemasters, to thank them for their work in preparing a rallye. Write the date on the back, indicating it has been used. Record '''RM''' in the $ column.

=== "Up-selling" ===
* We are currently offering to sell "TRC garage sale items" (''Rallye Guide'', backpack bag, "rallye survival kit," office supply pack). There is a sign with prices for members (even new members) and nonmembers.
* We have a new batch of double clipboards. (TRC's [[Equipment_for_Gimmick_Rallyes|wiki (editable web site)]] links to the Saunders web site from which they can be ordered.)
** We have a signup list of those interested in buying a double clipboard from TRC.
** These won't be laser etched, but might be otherwise marked with TRC's logo.
** We will sell them for $11 for members, $12 for non-members.

=== Unclaimed Awards ===
If a rallyist notices that they have an unclaimed award:
* Find the awards, probably stapled to the back of that rallye's results.
* Cross their name off the list/sign of unclaimed awards. (Do this on the ''paper'', not on the plastic page protector.)
Or write a note at the bottom of the reconciliation page.
Do not to leave the cash box unattended while doing these actions.

=== Miscellaneous ===
* Offer a "rallye survival kit" (clipboard + office supplies). They are free to '''paid''' first time rallye cars. Else, $2.
* Offer extra copies of the registration packet for the back seat. These are now free!
* Offer a couple run sheets (free) to any rallyist.
** They are only needed for CM rallyes, but some rallyists want them for A/B rallyes, too.
* '''Do not''' (ever) leave cash box unattended. Not even for a minute.
* Collect filled-out forms (e.g., in start box).

=== At the end of Registration ===
* The RM will likely want to know which cars are in each class, to help make the grid to display results. You cannot simply give the RM the check-in sheet, because the treasurer will need it after the rallye to reconcile the cash box and the RM may be too busy to give it to the treasurer.
* There is a form (probably under the check-in form) on which you can record which cars are in each class for the RM. RMs (esp. if not computer scoring and display) will want this information to help them display the scores on the whiteboard.
* Assure someone takes all signs from the start (so we're not leaving a mess for Larry's).
** That includes: registration signs, any sample CM or signs, any SIs posted, and the bathroom sign.
** Fan-fold the registration signs in a zig-zag.
** Fold the tape from the registration signs in back of the sign and stick it flat on the back of the lamination or page protector for reuse at the next rallye. Don't stick the tape to other tape; they stick too well to reuse.
** Assure someone takes the checkpoint sign from the sidewalk.

* Pack up everything (into your car if you're going to the finish, into the RM's car, or locked into Dean's car, if he left you the key).

* Keep the cash box (or at least the cash and unclaimed participation plaques) with you to the finish, not unattended in a car.
* If you take the check-in form to the finish for the RM, be sure to give it to the Treasurer.
* Put any unused registration packets in the start box.
* Put any extra par plaques (including those not yet stuck to their magnets) in the cash box, not the start box, so they will go into the finish location (where they can be purchased).

=== At the Rallye Finish ===
Someone now sells a couple things at the finish.
This is usually the Treasurer, if he is there, but is otherwise the Registrar or a delegate.
The finish box should have a sign listing prices. Post it near the person selling.
* An extra registration packet and extra critique are together $1 (until they are gone).
* An extra par plaque (keepsake magnet) is $.50 and can usually be assembled from artwork and sticky magnet.
* Extra par plaque artwork without a magnet is free.
* Feel free to require exact change, if the cash box didn't come inside (or doesn't have 50 cents of change).
* Turn over the cash box to the treasurer or a board member.
** The "Rallye Reconciliation Form" (probably under the check-in form) can be used to assure the $ from the rallye match what is expected (counts, $, PayPal, Checks).
** If the treasurer is not at the rallye, he can provide the registrar's ''deposit only'' ATM card and its PIN, so the registrar or a board member can deposit the rallye funds. If the PIN is written, don't keep it with the card.

== Registrar Needs at Rallye Start ==

* Start box (insurance waivers, clip boards, signs, tape)
* Cash box (including $5 bills to make change)
* Rallye Check-in and Reconciliation Forms
* Flyer stand and its protective box
* Flyers for next rallye (at least)
* Unclaimed awards
* Folding table and 1 or 2 folding chairs
* Battery-powered lamp (if it will be [http://www.calendar-updates.com/Sun.asp?PostalCode=94043&Submit=Get+Sunrise+%2F+Sunset+Times&latDeg=25&latMin=56&latSec=27&lonDeg=81&lonMin=43&lonSec=9&cities=&dayAns= dark] before registration closes)
* "Garage sale" items for sale (probably)
* Member giveaways (if any)

Finish Location

2019-03-24T01:03:52Z

Dean: Added Mountain Mike's, Campbell

Printing for TRC Rallyes

2019-02-18T00:17:18Z

Dean: /* Postage for Mailing (as of February, 2019) */

When TRC does the printing, it is usually handled by
[[User:Darin|Darin]]
or
[[User:Steve|Steve Watt]] <steve@watt.com>.
* Steve no longer attends TRC rallyes regularly, so it is likely that you (or someone) will pick it up beforehand from his house in San Jose. If he prints your CMs, you pick them up from him at the same time.

= Printing Reimbursement Rates =
The following rates are current, as of January, 2014:

{| class="wikitable"
|-
! Item
! Reimbursement
|-
| "simplex" on own paper
| $0.06 per sheet
|-
| "simplex" on TRC paper or labels
| $0.05 per sheet
|-
| "duplex" on own paper
| $0.10 per sheet
|-
| "duplex" on TRC paper or card stock
| $0.09 per sheet
|-
| Envelopes (printed)
| $0.07 per 5 envelopes (or fraction thereof)
|-
| CMs on own card stock
| $0.11 per sheet ($0.06+$0.05)
|-
| 2-sided postcards on own card stock
| $0.16 per sheet ($0.06+$0.10)
|-
| Own labels
| $0.30 per sheet ($0.25+$0.05)
|}

(In case you don't know, "simplex" means printing one one side of the sheet;
"duplex" means printing on both sides of the sheet.)

= Standard Rallye Printing =

Someone must registration packs and extras to the rallye start on time and get the critiques to the finish, typically by bringing them to the start, as well.

== Registration Packets ("Reg Packs") ==
Starting with 2018, we now print '''25 copies''' of the rallye registration pack. These are normally single sided (though some notes have been hidden on the backs). Almost all of them will be stapled and numbered, and the last will be unstapled and unnumbered, available for a run to a copy place (though Office Max near Costco has closed) if more than 24 cars register.

== Extra Packets ==
We now normally print '''15 extra''' registration packets (without scoresheets) for back seat passengers. In 2014, we raised our entry fees and started offering these packets at no extra cost.

These may be printed duplex to save money. But there could be concerns about alternative interpretations. For example, is a page printed on the reverse of the RI Page "on the RI page"? It is easiest to simply mark these extra copies unofficial. (This could be done with a "watermark" or by hand or with text on their first page.)

== Critiques ==
Print '''25 copies''' of the critique, duplex. Do not put maps on the back of the text that refers to the same area. There are often errors in the critique that will need to be explained at the finish. It is best to review it last.

== Coursemarkers ==
Darin or Steve can also print your coursemarkers, if you're willing to pick them up. We have a [[Coursemarker Guidelines|few ideas]] about how to create coursemarkers. Word format works fine for these, as the formatting is somewhat less challenging.

We now normally print coursemarkers on standard paper, rather than 110-pound card stock. So TRC reimbursement rates are the same as those stated above. You may also be reimbursed for a duplicate set of CMs on standard paper, in case a CM is lost or destroyed. Most RMs simply depend on a Sharpie or pasting existing letters and numbers in the unlikely case that a replacement is needed.

== Checkpoint Slips ==
When Steve was competing, he normally did '''not''' print checkpoint slips. This is because they usually need handling (small slips need to be cut apart), and one cannot perform that handling without seeing/reading them, and no competing rallyist should do so; that just wouldn't be fair.

= Reimbursement =

Reimbursement rates are now summarized in the table at the top of this page.
This is roughly cost for medium-duty laser printers; bulk copiers will be somewhat lower, small printers somewhat higher.

== Color ==

Some RMs have used color in registration packets, CMs, and Critique maps to great effect. If you want to be reimbursed more than the above rates, you need to get board approval beforehand. If this is used for gimmicks, this will "tip your hand." You may keep your use of color a secret, at the risk that you will absorb the extra expense.

[http://www.copyfactory.com/ Dean's place] charges (in November, 2015) $0.39 for one-sided color copies in bulk, plus a [http://www.copyfactory.com/color-copies-and-digital-prints $5 setup charge], so maybe less than twice that for two-sided. Most places charge more (about $0.50). Standard ink-jet printing cost depends greatly on how much of the page is colored.

If you are printing in color, one way to keep costs down is to minimize how many pages are color (e.g., only the maps of the Critique and only 20 copies; remaining copies would be gray scale). You're likely to do the collation and stapling yourself, however.

= Document Transfer to Darin or Steve Watt =
The easiest way to handle the bulk printing is to E-mail two PDFs to Darin or Steve: One with the packet participants get at the start, one with the critique. Steve can also handle Word 2007 or earlier documents, but there is risk of formatting disagreement when using Office.

Make certain that your PDF creation software embeds any unusual fonts. If you're using any font that doesn't come with a default Windows installation, ask Steve if he has it.

If you can't create a combined PDF, there are web sites that will combine your PDFs for you. Or Steve can probably do it, but you need to make sure that PDF font subsetting does not occur; again this is dependent on your particular PDF creating software.

Note that if you have special car numbers, colored paper, or other unusual requests, Steve can often handle them, but do ask more than a day or two ahead.

Minimum margins are 1/4" on the sides and bottom, and about 1/2" on top (though people prefer more, due to clipboards).

== Schedule ==
Please have your files ready by the Wednesday late-afternoon before the rallye (assuming a Saturday rallye). That gives Steve time to do the test run, and we can iterate if needed to make sure something printable comes out.

= Printing for Mailings =

Reimbursement rates are now summarized in the table at the top of this page. We account for mailings separately from rallye printing.

== Postage for Mailing (as of February 17, 2019) ==

[https://postcalc.usps.com/Calculator/Postcard?country=0&ccode=US&oz=94041&omil=False&dz=94041&dmil=False&mdt=3%2F11%2F2018&mdz=12%3A29&m=8 Postcard postage] is current '''35 cents''' per card). (This is surprisingly difficult to verify at usps.gov; try [https://postcalc.usps.com/ postcalc.usps.com].)

Postage for a first class [http://postcalc.usps.gov/MailServices.aspx?m=1&p=0&o=1&dz=94041&oz=94203 letter], stamped, is currently '''55 cents'''. (They are currently 3 cents cheaper if metered.) This info may be available from a [https://www.stamps.com/usps/postage-rate-increase/ USPS press release].

"Typical" Definitions in Gimmick Rallyes

2018-10-28T20:37:58Z

Dean: /* Discussion */

The following list was originally borrowed from our [http://old.therallyeclub.org/rm/CMGIs.html Sample General Instructions for a Coursemarker Gimmick Rallye]. There is additional discussion at the end of this article.

== Definitions ==

Commentary follows each group of definitions.

<blockquote>
;COMPLETE: execute or delete
;DELETE: consider non-existent for rallye purposes
;EXECUTE: physically do
</blockquote>

These definitions interact with each other, and affect many other sections of your GIs.
Be very careful changing them for a gimmick.
Usually it is easier (and safer) to base gimmicks on whether you use "execute" or "complete" elsewhere, rather than to gimmick the definition of one of these three terms.

<blockquote>
;INTERSECTION
:a location where two or more roads meet, where you can proceed in more than one direction excluding a U
:a location where two or more differently named roads meet
:a location where two or more differently named roads meet, where you can proceed in more than one direction excluding a U
:the meeting [or crossing] of two or more roads, where you can proceed in more than one direction excluding a U
:the meeting [or crossing] of two or more differently named roads
:the meeting [or crossing] of two or more differently named roads, where you can proceed in more than one direction excluding a U
</blockquote>

These are only a few of the more common variations on this definition, which doesn't do much by itself.
However, other definitions may specify actions that can be done only at intersections.

The "differently named" condition will be affected by which words exist on signs.
Maple Ave and Maple Cir are differently named.
But if Avenue, Circle, and their abbreviations do not exist on signs, then Maple and Maple are not differently named.

<blockquote>
;TURN
:change your direction of travel between 60 and 120 degrees [in an intersection]
:change your direction of travel approximately 90 degrees [in an intersection]
;L: turn to the Left [in an intersection]
;R: turn to the Right [in an intersection]
;C, CS, or S
:Continue Straight [through one intersection]
:Continue as Straight as possible [through one intersection]
;OBSERVE: see the indicated sign or landmark along your route and completely pass it
;LANDMARK: an object identified by a government-erected sign, or one of the following: CH, INTERSECTION, OPP, PL, T, SIDEROAD, SIGNAL, or STOP. Ordinals (first, second, etc.) may be used to specify landmarks.
</blockquote>

These are usually fairly straight-forward, but gimmicks can be based on whether they must be done at intersections, and on the definition of an intersection.

<blockquote>
;OPP: an Opportunity to turn in the direction indicated
;CH: a Chance to turn in the direction indicated
;PL: a Place where you are to turn in the direction indicated
</blockquote>

Common gimmicks include removing the "in the direction indicated" condition, or adding an "in an intersection" condition.
Another is to define one of these (typically CH or PL), and then use one of the others (typically OPP, including the phrase, "Eh, what's Opp, Doc?" in the critique).
It is also possible to define more than one of these, setting up different gimmicks.

<blockquote>
;AT:as close as possible, within 100 feet
;ON: physically upon
;ONTO: on the road by name
;NLORBN: No Longer Onto the Road By Name
</blockquote>

The importance of the word AT is normally in the GI's Signs section;
perhaps one of
<blockquote>
:All words after AT in an instruction must be on a sign at the intersection
:A word after AT in an instruction must be on a sign at the intersection
:All words after AT in a route instruction must be observed on a sign
</blockquote>

If the order is not specified,
"PEPPER DR" could match the instruction to turn "AT DR. PEPPER"
(assuming punctuation is a separator, not part of a word).
If multiple signs qualify,
signs for "PEPPER CT" and "SUNKIST DR" could match "AT DR. PEPPER".
If the sentence applies only to route instructions, an AT in another type of
instruction could be a gimmick.

The important semantics of ONTO are typically described in the Route section of the GIs.
Usually, executing (or completing) an instruction using ONTO puts you on the road by name.
When onto, you must remain on the road by that name until a designated trigger.
A common trigger is the NLORBN instruction.
(A common gimmick is instead a NLO'''BR'''N instruction.)
The GIs should explicitly state whether you should U to remain on the road by name.

See also: [[Onto Gimmicks]]

<blockquote>
;SA
:Sign Anywhere: the indicated sign can appear anywhere, or may be hard to see
;SOL
:Sign On Left: the indicated sign must appear on your left as you pass it
;SOR
:Sign On Right: the indicated sign must appear on your right as you pass it
</blockquote>

These definitions (or something equivalent) will appear in any rallye that uses
[[Sign Location Gimmicks]], including most A-B rallyes.

<blockquote>
;SIGNAL
:an electrically operated traffic control device, working or not
:an intersection where traffic is controlled by electrically operated traffic control devices, working or not
;STOP
:an octagonal sign with the word "STOP" on it
:a government-erected sign with the word "STOP" on it
:a government-erected sign that controls traffic flow at an intersection
:a government-erected red-and-white sign
:a red-and-white sign that controls your forward progress
:an intersection where traffic is controlled by [any of the above]
</blockquote>

There are so many ways to twist rallyists' expectations of what a SIGNAL or a STOP is.
An octagonal sign can be identified from the back.
Bus Stop signs (as well as others, such as CROSS TRAFFIC DOES NOT STOP) have the word "STOP" on them.
No Parking and Do Not Enter signs and TRC's CP sign are red and white.
Modern yield signs are red and white, and control your forward progress.
CMs and CP signs may control your forward progress, if the GIs tell you to stop at them.

A common Q-A gimmick is to define one of these as an intersection, and then to ask what color it is.

<blockquote>
;T:an intersection shaped like the capital letter T, approached up the stem
;SIDEROAD:an intersection shaped like the capital letter T, approached across the top
;CROSSROAD:An intersection of exactly four roads from which a road goes to the left, a road goes to the right, and a road goes generally ahead.</blockquote>

Be extremely careful if you make any changes to these definitions.
It is very easy for these definitions to apply more broadly than one might expect, which can make an interesting gimmick if you intended it that way, and which can cause problems if you didn't.

<blockquote>
;U:reverse your direction of travel
</blockquote>

A "CYA" sentence in the GIs (typically under Route) instructs rallyists to "Make any U at a safe and legal place, but consider it made where instructed."
If the rallyist goes another block for a safe place to U,
any signs or RMs seen in that block (in either direction) don't count for rallye purposes.

<blockquote>
;CRI:Continue or begin working on the RI indicated and delete all lower numbered RIs, if any
;DRI:Delete the RI in effect
</blockquote>

Whether CRI deletes or only removes from effect lower-numbered RIs is up to you.

It is typical that completing certain instructions will trigger an event, such as the activation of a NOTE instruction that follows a route instruction. Since complete is defined to mean execute or delete,
an instruction might trigger the event twice -- once when executed, and again if later deleted (e.g., by a CRI)!

== Discussion ==

A key question is which operations can be performed only at an intersection.
Typical operations that may require an intersection are: L, R, TURN, CS (Continue Straight).
U does not normally require an intersection; it is often needed at a dead end (cul-de-sac).

In a CM rallye, when a street doesn't qualify as an INTERSECTION or OPP, the rallyist will continue and encounter a CM.
The SUPP or SI for that CM will return the rallyist to the Turkey Route (e.g., U; L 1st OPP).
If an L and R and OPP all need an INTERSECTION, how will a SUPP or SI direct them back to the route?
Is continuing around the block feasible?
Consider leaving the definition of TURN as not needing an INTERSECTION (or defining a JUNCTION that qualifies).
Then you can at least say TURN LEFT AT 1st CHANCE (or JUNCTION).

These definitions don't address the distinction between turning AT, ON, or ONTO. This is typical --
the distinction is normally clarified elsewhere in the General Instructions, normally in the Route
section and/or Signs section.

GIs often define additional abbreviations for brevity, but typically in sections other than Definitions,
such as:
<blockquote>
; Bonus : Bonus Instruction
; CM : Coursemarker
; CP : Checkpoint
; CVC : California Vehicle Code
; GI : General Instruction
; Note : Note Instruction
; RI : Route Instruction
; RM : Rallyemaster
; SAP : Straight As Possible
; SI : Special Instruction
; Supp : Supplemental Instruction
; TB : Tie Breaker
</blockquote>