Difference between revisions of "Gimmick Rallye Timeline"

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Consulting this checklist should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule.  More detailed instructions are in the [[Rallyemaster Handbook]].
Though this checklist is worded the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule.  More detailed instructions are in the [[Rallyemaster Handbook]].


== Before the Rallye ==
== Before the Rallye ==
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* Prepare checkpoint crew instructions.
* Prepare checkpoint crew instructions.
* Obtain [[TRC Equipment|equipment]] (marker parkers).
* Obtain [[TRC Equipment|
* Arrange for [[Printing for TRC Rallyes|printing]]
* Choose scoring method ([[Scoring a Rallye by Hand|by hand]] or [[Using the Computerized Scoring System|by computer]])
* Contact Finish location (San Jose Round Table will often give us a discount.  Ask for one, and then mention it in your final traverse or at the end of your GIs.)
 
=== 1 week prior ===
 
* Conduct final pre-check.
* Confirm workers.
* Email preliminary GIs to the {{webmaster}} so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
 
=== 3 days prior ===
* Send your materials for [[Printing for TRC Rallyes|printi

Revision as of 18:44, 10 January 2013

Though this checklist is worded the first time rallyemaster, consulting it should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the Rallyemaster Handbook.

Before the Rallye

9 months prior

6 months prior

  • Consult with mentor. Discuss concepts, basic gimmick ideas, flyer, route, etc.
  • Try to assure no major (traffic-causing) events will occur along the route. Check that Shoreline Amphitheater will not have an event on rallye night if you are going anywhere near it.
  • Continue writing rallye.
  • If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve the large room only 3-5pm, 5-7pm, or 7-10pm. This means that reasonable rallye finishes are 4, 6, 8, and 9 PM. Plan accordingly before publishing a flyer.

4 months prior

  • Prepare flyer including your mmmYY@TheRallyeClub.org E-mail address and send it to webmaster.
  • Send mail to Steve Watt <steve@watt.com> asking him to put you on the mmmYY@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
  • Finish writing rallye
  • Either start attending monthly General meetings to give updates or email updates to TRC's Secretary at least 4 days before meeting.

3 months prior

  • Arrange for precheckers.
  • Get first prechecks done; make corrections to rallye as needed.

2 months prior

2 weeks prior

  • Prepare checkpoint crew instructions.
  • Obtain [[TRC Equipment|
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