Gimmick Rallye Timeline
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Consulting this checklist should keep any rallyemaster from forgetting anything important and help the rallye stay on schedule. More detailed instructions are in the Rallyemaster Handbook.
Before the Rallye
9 months prior
- Sign up to write a rallye
- Decide the type of rallye you will write, theme of rallye & if it will be a rethrow, a partial rethrow or a new rallye from scratch
- Join the TRC-RM mailing list
- Choose a mentor
- Start writing the rallye
6 months prior
- Consult with mentor. Discuss concepts, basic gimmick ideas, flyer, route, etc.
- Try to assure no major (traffic-causing) events will occur along the route. Check that Shoreline Amphitheater will not have an event on rallye night if you are going anywhere near it.
- Continue writing rallye.
- If you want to finish at the San Jose Round Table Pizza (4400 Stevens Creek Blvd. between Lawrence & Keilly), you can reserve the large room only 3-5pm, 5-7pm, or 7-10pm. This means that reasonable rallye finishes are 4, 6, 8, and 9 PM. Plan accordingly before publishing a flyer.
4 months prior
- Prepare flyer including your mmmYY@TheRallyeClub.org E-mail address and send it to webmaster.
- Send mail to Steve Watt <steve@watt.com> asking him to put you on the mmmYY@TheRallyeClub.org mailing list. You may have more than one person get this mail, but probably want to agree who will answer, so questioners don't get duplicate or conflicting responses.
- Finish writing rallye
- Either start attending monthly General meetings to give updates or email updates to TRC's Secretary at least 4 days before meeting.
3 months prior
- Arrange for precheckers.
- Get first prechecks done; make corrections to rallye as needed.
2 months prior
- Order Par Plaques & Awards (optional).
- Arrange checkpoint workers, if needed.
2 weeks prior
- Prepare checkpoint crew instructions.
- Obtain equipment (marker parkers).
- Arrange for printing
- Choose scoring method (by hand or by computer)
- Contact Finish location (San Jose Round Table will often give us a discount. Ask for one, and then mention it in your final traverse or at the end of your GIs.)
1 week prior
- Conduct final pre-check.
- Confirm workers.
- Email preliminary GIs to the webmaster so they can be posted on the web site. (If they are not identical to the final GIs, label them Preliminary.)
3 days prior
- Send your materials for [[Printing for TRC Rallyes|printi